Elevator RFP for Mtce 03.2026.pdf

LangLade County 800 CLermont Street antigo, WiSConSin 54409

Langlade County

Specifications - Elevator Maintenance

Langlade County will accept proposals for maintenance on the 3 elevators, one each in the safety building, courthouse and resource center. The purpose is preventive quarterly maintenance and maintenance as issues arise. The quarterly maintenance with need to meet the state’s maintenance requirements. This RFB does not include annual Elevator Inspection services required by the Department of Safety and Professional Services (DSPS). The contract term shall last for 3 years when new RFP’s will be requested. The contract may be extended on a month-to-month basis not to exceed 6 months. All proposals contractors, mechanics, apprentices and helpers must hold valid credentials under SPS305. (Wisconsin Administrative Code Chapter Safety and Professional Service)

The proposal shall submit pricing based on the following criteria listed for each elevator.

Service Type (Complete service and lube service) Service Interval (weekly, semi-monthly, monthly, quarterly) Callback Service (No callback, less than 8-hour callback, 24-hour callback)

1. Preventative maintenance schedule including adjusting, cleaning, examining, and lubricating the elevator components:

a. Mechanical drive and safety

i. Drive sheaves and shaft bearings for alignment

ii. Brake pulleys, linings, and coils

iii. Pumps, pump motors, operating valves, leveling valves, hydraulic tanks, plunger packings, and exposed piping.

iv. Machines, worms, gears, and thrust bearings

v. Motors, brushes, brush holders and bearings

b. Door System

i. Hoist way door interlocks and hangers

ii. Bottom door guides and auxiliary closing devices

iii. Door operators, car door hangers, contacts, door protective devices

c. Control and Electrical systems

i. Controllers, selectors, and dispatching equipment

ii. Relays and solid-state components, transducers, resisters, condensers, and power amplifiers

iii. Signal lamps and position indicators

d. Safety and governor components

i. Governors, sheaves, and shaft assemblies for proper operation

ii. Steel selector tapes

iii. Governor Jaws and contacts for wear

iv. Deflector or secondary sheaves and tension assemblies

v. Car and counterweight buffers

2. Other Service

a. Repairs requested from but not limited to negligence, fire, theft, water, an Act of God or misuse of the equipment by anyone other than Contractor, its employees or subcontractors.

3. Call Times

a. Calls during regular business hours Mondays – Fridays, 8am to 4pm

b. Emergency repairs outside of regular hours as needed

i. Vendor will be at facility within 2 hours of call that could happen 24 hours a day 7 days a week to include holidays

4. Testing

a. Category one (annual) testing to be completed under this agreement

Please send proposals back to no later than Friday March 20, 2026.

Attn Rhonda 800 Clermont St Antigo WI 54409

All work shall comply with all Elevator Code requirements in effect, including the current ASME A17.1 Safety Code for Elevators and Escalators, SPS 318, and the successor Codes when adopted in the State of Wisconsin during the term of this contract. Maintenance services shall also comply with the A17.2 Guide for Inspection of Elevators, Escalators, and Moving Walks, the ADAAG, and the NFPA 70 National Electrical Code and NFPA 72 National Fire Alarm Code in effect on the date of installation or alteration.

Langlade County reserves the right to accept or reject any or all proposals and will accept the proposal that is deemed most advantageous to Langlade County. Langlade County may choose any or all or part of this proposal.

maintenance as issues arise. The quarterly maintenance with need to meet the state’s maintenance requirements. This RFB does not include annual Elevator Inspection services required by the Department of Safety and Professional Services (DSPS). The contract term shall last for 3 years when new RFP’s will be requested. The contract may be extended on a month-to-month basis not to exceed 6 months. All proposals contractors, mechanics, apprentices and helpers must hold valid credentials under SPS305. (Wisconsin Administrative Code Chapter Safety and Professional Service)

The proposal shall submit pricing based on the following criteria listed for each elevator.

Service Type (Complete service and lube service)

a. Mechanical drive and safety

i. Drive sheaves and shaft bearings for alignment

ii. Brake pulleys, linings, and coils

iii. Pumps, pump motors, operating valves, leveling valves, hydraulic tanks, plunger packings, and exposed piping.

iv. Machines, worms, gears, and thrust bearings

v. Motors, brushes, brush holders and bearings

b. Door System

i. Hoist way door interlocks and hangers

ii. Bottom door guides and auxiliary closing devices

iii. Door operators, car door hangers, contacts, door protective devices

c. Control and Electrical systems

i. Controllers, selectors, and dispatching equipment

ii. Relays and solid-state components, transducers, resisters, condensers, and

ii. Steel selector tapes

iii. Governor Jaws and contacts for wear

iv. Deflector or secondary sheaves and tension assemblies

v. Car and counterweight buffers

2. Other Service

a. Repairs requested from but not limited to negligence, fire, theft, water, an Act of God or misuse of the equipment by anyone other than Contractor, its employees or subcontractors.

3. Call Times

a. Calls during regular business hours Mondays – Fridays, 8am to 4pm

b. Emergency repairs outside of regular hours as needed

i. Vendor will be at facility within 2 hours of call that could happen 24 hours a day 7 days a week to include holidays

Attn Rhonda

All work shall comply with all Elevator Code requirements in effect, including the current ASME A17.1 of Wisconsin during the term of this contract. Maintenance services shall also comply with the A17.2 Guide for Inspection of Elevators, Escalators, and Moving Walks, the ADAAG, and the NFPA 70 National Electrical Code and NFPA 72 National Fire Alarm Code in effect on the date of installation or maintenance as issues arise. The quarterly maintenance with need to meet the state’s maintenance requirements. This RFB does not include annual Elevator Inspection services required by the Department of Safety and Professional Services (DSPS). The contract term shall last for 3 years when new RFP’s will be requested. The contract may be extended on a month-to-month basis not to exceed 6 months. All proposals contractors, mechanics, apprentices and helpers must hold valid credentials under SPS305. (Wisconsin Administrative Code Chapter Safety and Professional Service)

The proposal shall submit pricing based on the following criteria listed for each elevator.

Service Type (Complete service and lube service)

a. Mechanical drive and safety

i. Drive sheaves and shaft bearings for alignment

ii. Brake pulleys, linings, and coils

iii. Pumps, pump motors, operating valves, leveling valves, hydraulic tanks, plunger packings, and exposed piping.

iv. Machines, worms, gears, and thrust bearings

v. Motors, brushes, brush holders and bearings

b. Door System

i. Hoist way door interlocks and hangers

ii. Bottom door guides and auxiliary closing devices

iii. Door operators, car door hangers, contacts, door protective devices

c. Control and Electrical systems

i. Controllers, selectors, and dispatching equipment

ii. Relays and solid-state components, transducers, resisters, condensers, and

ii. Steel selector tapes

iii. Governor Jaws and contacts for wear

iv. Deflector or secondary sheaves and tension assemblies

v. Car and counterweight buffers

2. Other Service

a. Repairs requested from but not limited to negligence, fire, theft, water, an Act of God or misuse of the equipment by anyone other than Contractor, its employees or subcontractors.

3. Call Times

a. Calls during regular business hours Mondays – Fridays, 8am to 4pm

b. Emergency repairs outside of regular hours as needed

i. Vendor will be at facility within 2 hours of call that could happen 24 hours a day 7 days a week to include holidays

Attn Rhonda

All work shall comply with all Elevator Code requirements in effect, including the current ASME A17.1 of Wisconsin during the term of this contract. Maintenance services shall also comply with the A17.2 Guide for Inspection of Elevators, Escalators, and Moving Walks, the ADAAG, and the NFPA 70 National Electrical Code and NFPA 72 National Fire Alarm Code in effect on the date of installation or maintenance as issues arise. The quarterly maintenance with need to meet the state’s maintenance requirements. This RFB does not include annual Elevator Inspection services required by the Department of Safety and Professional Services (DSPS). The contract term shall last for 3 years when new RFP’s will be requested. The contract may be extended on a month-to-month basis not to exceed 6 months. All proposals contractors, mechanics, apprentices and helpers must hold valid credentials under SPS305. (Wisconsin Administrative Code Chapter Safety and Professional Service)

The proposal shall submit pricing based on the following criteria listed for each elevator.

Service Type (Complete service and lube service)

a. Mechanical drive and safety

i. Drive sheaves and shaft bearings for alignment

ii. Brake pulleys, linings, and coils

iii. Pumps, pump motors, operating valves, leveling valves, hydraulic tanks, plunger packings, and exposed piping.

iv. Machines, worms, gears, and thrust bearings

v. Motors, brushes, brush holders and bearings

b. Door System

i. Hoist way door interlocks and hangers

ii. Bottom door guides and auxiliary closing devices

iii. Door operators, car door hangers, contacts, door protective devices

c. Control and Electrical systems

i. Controllers, selectors, and dispatching equipment

ii. Relays and solid-state components, transducers, resisters, condensers, and

ii. Steel selector tapes

iii. Governor Jaws and contacts for wear

iv. Deflector or secondary sheaves and tension assemblies

v. Car and counterweight buffers

2. Other Service

a. Repairs requested from but not limited to negligence, fire, theft, water, an Act of God or misuse of the equipment by anyone other than Contractor, its employees or subcontractors.

3. Call Times

a. Calls during regular business hours Mondays – Fridays, 8am to 4pm

b. Emergency repairs outside of regular hours as needed

i. Vendor will be at facility within 2 hours of call that could happen 24 hours a day 7 days a week to include holidays

Attn Rhonda

All work shall comply with all Elevator Code requirements in effect, including the current ASME A17.1 of Wisconsin during the term of this contract. Maintenance services shall also comply with the A17.2 Guide for Inspection of Elevators, Escalators, and Moving Walks, the ADAAG, and the NFPA 70 National Electrical Code and NFPA 72 National Fire Alarm Code in effect on the date of installation or