Elevator_RFP.pdf
PDF 291 KB Posted
- Attached to
- Elevator Modernization
- Solicitation number
- 2024-RFP-053
- Issued by
- New Haven County, Connecticut
About this file
This is a Request for Proposal (RFP) issued by the City of New Haven Engineering Department for an Elevator Modernization project located at New Haven City Hall. The project involves comprehensive modernization of two elevators, with one elevator to remain operational during the upgrade process. The scope of work includes elevator modernization design, regulatory permitting and inspection, mechanical controls replacement, motor replacement, cab frame and lighting improvements, alarms and fire systems upgrades, and electrical service supply updates. The contractor must be fully licensed to design, install, renovate, and maintain elevators, and will be responsible for all aspects of the project, including subcontracted work.
The RFP outlines a detailed evaluation criteria with a maximum of 100 points, distributed across three main categories: design means and methods (40 points), experience (10 points), and proposed budget (50 points). The City reserves the right to conduct discussions with proposers and negotiate price changes. Proposals must include a transmittal letter, details of the contractor's proposed methods, a detailed itemized price proposal reflecting standard labor rates, and descriptions of five similar projects completed in the last three years. The award will be made to the most advantageous proposal based on the evaluation factors, with a focus on comprehensive project approach, relevant experience, and overall cost-effectiveness.
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Text version
City of New Haven
Engineering Department
Request for Proposal (RFP)
Elevator Modernization
SCOPE OF WORK:
As part of the Work, the Contractor shall furnish and assume full responsibility for everything required for the orderly progress and proper execution and completion of the work, whether temporary or permanent and whether incorporated into the work including, but not limited to, drawings, materials, equipment, labor including subcontractor, transportation, construction equipment and machinery, tools, and other facilities and incidentals.
One elevator must be maintained in operation while the other is being upgraded.
The Contractor’s team shall be fully licensed with all appropriate agencies to design, install, renovate, and maintain elevators. Contractor shall be responsible for a fully modernized and fully functioning elevator systems, including all required subcontracted word. The following is a list of work items required, but not limited to, for the elevator upgrades:
• Elevator modernization design
• Regulatory permitting and inspection
• Mechanical controls replacement
• Motor replacement
• Cab frame, lighting, and door improvements, as necessary
• Alarms, fire systems and communication upgrades, as necessary
• Electrical service supply, as necessary
Contractor shall be responsible for compliance with all Federal, State, and Local laws, regulations, and codes, including but not limited to City Ordinances regarding workforce and subcontracting.
Criteria: 
Discussions/Negotiations:
The City of New Haven reserves the right to conduct discussions with proposers, to accept revisions of proposals and to negotiate price changes at the sole discretion of The City.
Awards:
The award shall be made to the responsible proposer(s) whose proposal is determined to be the most advantageous to The City of New Haven based on the evaluation factors described in the Request for Proposal.
All proposals should include the following:
Criteria Category Max Point Value
Criteria Detail Scoring Scale
Points Scale Description
Design means and methods for successful completion of the project.
Design, means and methods 40%: Proposal of equipment, installation plan and subcontracting
25-40 Fully responsive
10-25 Responsive
0-10 Poor response
Experience in providing exact or similar services.
Experience 10%:
6-10 Exceptional
4-6 Acceptable
0-4 Unacceptable
Proposers estimated budget 50
Cost 60%:
Committee will consider overall cost, including all associated costs; over the life of the contract
35-50 Lowest Overall Cost
21-35 Mid-range overall cost
0-20 Highest overall cost
• Transmittal Letter: Including brief introduction to your firm and your interest in this contract; give main contract name, phone number, and email address.
• Details of Contractor’s team proposed means and methods to perform work.
• Detailed Price Proposal – Include itemized costs (not a single lump sum), including a detailed description of work included in each itemized cost.
• Pricing should reflect typical labor rates for recommended standardized testing and emergency response activities for commercial electrical systems.
• Description of five similar projects in scope and cost undertaken in the last
3 years by the proposer.
Documents included in the RFP for your reference:
• Page CA 35 from original plans that include Architectural Section Through
Elevator Shaft.
File details come from the government source that posted it. Updated .