Elevator Repair SOW.pdf

Scope of Work

Elevator Repair

Located at U.S. Coast Guard Base New Orleans

1790 Saturn Blvd New Orleans, LA 70129

August 2026

Commanding Officer

United States Coast Guard Base New Orleans, LA

Facilities Engineering Department New Orleans, LA 70129

CWO Mike Ackiss Assistant Facilities Engineer Base New Orleans, LA

PART 1: GENERAL

INTENT: The intent of this project is to repair and perform a 1-for-1 in-kind replacement of elevator equipment located at USCG Base New Orleans, 1790 Saturn Blvd, New Orleans, LA 70129. All work must be completed by a state-licensed contractor in accordance with ASME A17.1/CSA B44 Safety Code for Elevators and Escalators. All materials and installation shall meet or exceed applicable state code, follow industry standards, and match the recently replaced freight elevator equipment on site. All work shall be completed as outlined in this Scope of Work. No work is authorized without the authorization of the Contracting Officer (KO) or the Contracting Officers Representative (COR).

BACKGROUND: The current elevator equipment is a ThyssenKrupp TAC20 that is currently operational with past operational issues due to codes 1122 (Selector Node B CAN Communications Offline) and 1024 (Excessive Leveling). This elevator is hydraulic ram operated and services three floors with a single, front entrance. The ThyssenKrupp TAC20 equipment is planned for obsolescence and requires a like-for-like component replacement. The freight elevator on site has had its components replaced utilizing non-proprietary equipment; this project will utilize like equipment for service continuity. This is a necessary sustainment action and in-kind replacement, not a major reconfiguration or modernization effort.

SCOPE OF WORK: Contractor shall furnish all labor, tools, materials, transportation, equipment, supervision, and personnel to perform all tasks listed in Part 2: Performance Standards. No repairs outside of the Statement of Work criteria are authorized without permission from the contracting officer or their representative. To remain a non-complex operational maintenance construction project, this work is strictly an equipment replacement that DOES NOT: change the building's footprint; require the services/approvals of a licensed architect or engineer; require major system upgrades; or require structural building component reconfiguration.

QUALIFICATIONS: Contractor shall provide personnel who have the knowledge, qualifications, and working experience to perform the functions outlined in this Scope of Work. All personnel shall be properly licensed by the state.

CONTINUITY OF FACILITIES OPERATION: Schedule work to minimize interference with the facility’s normal operations. Perform all on-site work between the hours of 8:00 AM and 4:00 PM, Monday through Friday (federal holidays excluded), unless otherwise approved by the Contracting Officer or Contracting officer’s representative.

GOVERNMENT FURNISHED MATERIALS: None

GOVERNMENT FACILITIES AND UTILITIES: Electrical power and water are available within proximity. The Contractor will be permitted to utilize these utilities in performing the work, provided that the existing utilities are not overloaded. Telephone services will not be available for use by the contractor.

Building restroom facilities are available for use.

SAFETY: The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions. To accomplish this end, the Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with and abiding by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series), 29 CFR 1926 (series), ASME A17.1/CSA B44, State and Local safety laws, rules and regulations. Any operation defined as “Hot Work” as per OSHA/NFPA requires a permit to be issued. In the event of Hot Work, the Contractor will notify the COR with dates and times Hot Work will be performed. Contractor is to give at least 48 hours notification. This includes welding, cutting, brazing, grinding or any work that could produce sparks or heat and may initiate a fire.

ENVIRONMENTAL COMPLIANCE: Any waste generated because of the project shall either be recycled or be disposed of IAW the Resource Conservation and Recovery Act (RCRA). Any Hazardous Waste shall be manifested off site with Base New Orleans listed as the Generator and signatory. Any hazardous waste shall be analyzed, characterized, stored and disposed of IAW RCRA and all applicable federal, state (i.e. DOT) and local laws and ordinances. All solid waste/trash shall be removed from site and not disposed of in onsite dumpsters. All chemicals required for this project shall be pre-approved by the contract POC along with SDS’s. All solid waste shall be removed from the site after each working day. All extra chemicals and products shall be removed from the site upon work completion, as the Emergency Planning and Community Right-To-Know Act requires Coast Guard maintains an inventory of all Hazardous Materials located at the site. A laydown area as required and an Erosion and Sediment Control Plan, shall be preapproved by the COR as needed. Nothing shall be discharged to a storm drain at any time during the project. All storm drains within range of a potential discharge shall be covered/sealed during installation and kept covered until the work has been completed and the equipment has been deemed fully operational and compliant with all applicable CG policies/plans/permits/laws/ordinances.

All storm drains and waterways within range of a potential discharge shall be covered/sealed or protected by silt fence.

SITE VISIT: Site visits are required for this solicitation. All site visits should be scheduled with the Contracting Officers Representative (COR) via email. Site visits will be scheduled in groups; no individual site visits will be performed.

Contracting Officers Representative (COR) CWO Mike Ackiss Email: carlton.m.ackiss@uscg.mil

MATERIALS: The Contractor will furnish all materials, equipment, instruments, tools, safety lines and harnesses, and other items necessary for accomplishment of these services.

Materials shall be delivered to the jobsite in their original unopened packages, clearly marked with the manufacturer’s name, brand name, and description of contents. Storage shall be in accordance with manufacturer’s recommendations in a clean, dry, well-ventilated area. Stored materials shall be protected from sunlight and kept away from excessive heat. The contractor shall not store any highly flammable materials in the work area and all chemicals used shall be preapproved by POC. Laydown areas and parking should be on non-vegetated areas when possible.

The Contractor is required to comply with local VOC laws and regulations. All applicable Safety Data Sheets shall be available upon request.

LIABILITY OF CONTRACTOR: Any damage to government property caused by the contractor shall be repaired or replaced by the contractor at no cost to the government. The contractor shall not disconnect any service without approval from the Technical Representative.

PART 2 PERFORMANCE STANDARDS

1. PERFORMANCE REQUIREMENTS: Contractor shall provide all materials and labor to complete all work at 1790 Saturn Blvd, New Orleans, LA 70129. All repairs shall comply with state building codes and follow industry standards. All replacement materials shall be approved by the COR prior to purchase. All new equipment will be consistent with the recently replaced freight elevator equipment on site. Refer to part 2-6 for instructions on submittals.

Project Preparation and Planning

a) Conduct pre-construction site survey to verify existing conditions, measurements, field discrepancies, or required work not listed in this SOW.

b) Implement full hoist way and machine room protection including padding, barriers, and dust control measures.

Controller Equipment Replacement (In-Kind)

a) Safely isolate and lock out/tag out power to the existing controller unit.

b) Remove the existing proprietary controller equipment, including all associated relays, boards, and wiring.

c) Install a like-for-like, non-proprietary microprocessor-based controller equipment unit with standard diagnostics and soft-start/stop features.

d) Reconnect and terminate all new field wiring to the controller, followed by comprehensive programming, adjustment, and functional testing of all safety circuits, positioning components, and operational sequences.

Hydraulic Power Equipment Replacement (In-Kind)

a) Drain and dispose of, off-site, existing hydraulic fluid.

b) Disconnect and remove existing pump, motor, valve, tank, and associated piping equipment.

c) Install 1-for-1 replacement submersible pump unit complete with submerged motor, adjustable valve, and sealed tank assembly designed for standard operation.

d) Refill the hydraulic equipment with new, high-quality hydraulic fluid and perform pressure testing, adjustment of valve settings, and operational cycling to achieve smooth ride performance.

COP and Hall Fixtures Replacement

a) Remove existing car operating panel (COP), hall push-button stations, lanterns, and position indicators.

b) Install in-kind replacement vandal-resistant car operating panel with ADA-compliant buttons, digital position indicator, voice annunciation (if required), and emergency communication features.

c) Replace all hall fixtures with matching stainless steel component designs, including illuminated push buttons, digital floor indicators, and directional lanterns.

d) Integrate new fixtures with the controller and conduct full functional testing, including fire service Phase I/II operation and accessibility features.

Door Operator and Equipment Replacement

a) Remove existing front door operators, hangers, rollers, interlocks, and related hardware.

b) Install 1-for-1 replacement heavy-duty GAL MOVFR door operators for both front and rear openings.

c) Adjust door clutch, gibs, and related components for smooth, code-compliant opening/closing speeds and forces.

d) Perform nuisance-free testing of door reopening devices, nudging operation, and full integration with the controller’s door protection logic.

Hoistway Wiring and Traveling Cable Replacement

a) Systematically remove old hoistway wiring, traveling cables, and compensations (if applicable).

b) Install replacement hoistway wiring bundle and multi-conductor traveling cable using code-approved materials and proper support methods.

c) Terminate and label all connections at the controller, fixtures, and hoistway limits/switches.

d) Conduct continuity, grounding, and megger testing to verify integrity before energizing the equipment.

Testing and Commissioning

a) Perform a complete load test at 100% and 125% capacity, including safety checks and emergency brake verification.

b) Fine-tune ride quality, leveling accuracy (±1/4 inch), and door performance.

c) Conduct final code compliance inspection and obtain certificate of operation.

2. SITE RESTORATION & CLEAN UP: The work site shall be cleaned up at the completion of each workday. Upon completion of the job, the Contractor shall clean up the job site, returning it to a state of cleanliness equal to or exceeding that in which it was found. The Contractor shall properly dispose of any trash, extra materials, dirt, debris, or other litter that remains, off-site. There will be no final acceptance of the contract until the Contracting Officers Representative approves the appearance of the job site.

3. GOVERNMENT FACILITIES AND REGULATIONS: The Contractor, their employees, and any sub-contractors shall become familiar with and obey all Base/Unit regulations. All personnel employed on the project shall keep within the limits of the work area and shall not enter any other area outside of the work site unless to do so in the performance of their duties. Smoking shall be limited to designated areas.

4. CONTRACT TIMELINE: The Contractor shall provide all required information and complete this contract within this time schedule, unless approved by the Contracting Officer.

a) Provide all required submittals to the Contracting Officer within 7 calendar days after contract award.

b) The U.S. Coast Guard will have 4 calendar days to review the submittals and respond to Contractor.

c) Contractor shall provide projected delivery schedule during proposal and provide a firm delivery date within 14 calendar days after the contract has been awarded.

d) The Contractor, upon receiving notification that the U.S. Coast Guard has approved the submittals and having received the Contractors firm delivery date schedule, will have 14 Calendar days to begin work on the project & 15 Calendar days to complete. The Contractor shall notify the Contracting Officer of any long lead time delivery of equipment, so that the Contracting Officer can modify the delivery date of the contract.

5. SUBMITTALS: All potential vendors shall provide a quote for repair. Once awarded, the following list of submittals required for approval defines the specific minimum requirements for this contract.

The submittal shall contain sufficient information that can be used to determine compliance of the material with these specifications and referenced specifications.

I. Work schedule II. Pre-construction condition assessment.

III. Quote for additional repair as needed outside this scope of work IV. Manufactures and Workmanship Warranty Information V. Completed as-built drawings

VI. Manufacturer maintenance schedules and manuals VII. Certificate of Operation

VIII. Training on operation for COR and designated representatives

6. EXECUTION: Installation, workmanship, fabrication, assembly, erection, examination, inspection, and testing shall be in accordance with appropriate sections of 29 CFR 1910, 1926.

a) The Contractor shall schedule all work with the Technical Representative. The Contractor shall understand the importance to schedule and complete all work in a timely fashion. The Contractor shall minimize the impact for the command and/or mission of the personnel located at each location.

b) The Contractor shall perform all work IAW all Federal, EPA, OSHA, and State of Tennessee laws and regulations.