Elevator PM Scope of Work.pdf

CHEYENNE RIVER HEALTH CENTER

Elevator Preventative Maintenance

Cheyenne River Health Center 24276 166th Street

Airport Road

EAGLE BUTTE, SOUTH DAKOTA 57625

(605)-964-7724

Prepared by:

Erik Twite

Acting Facility Manager Cheyenne River Health Center

(605) 964-0592

STATEMENT OF WORK

Elevator Preventative Maintenance

PURPOSE

The purpose of this service in to ensure a high level of performance and reliability of the two OTIS Elevators for the Cheyenne River Health Center.

SCOPE

The vendor shall provide all labor, materials, transportation, and supplies required to complete the following work:

1. Maintenance

Vendor will maintain the two elevators using trained personnel directly employed and supervised by vendor. Vendor will ensure four (4) quarterly preventative maintenance visits are made to the facility for the two elevators each contract year. The maintenance will include inspection, lubrication, and adjustment of the following parts:

• Controller parts, selectors and dispatching equipment, relays, solid-state components, transducers, resistors, condensers, power amplifiers, transformers, contacts, leads, dashpots, timing devices, computer and microcomputer devices, steel selector tapes, mechanical and electrical driving equipment, signal lamps, and position indicating equipment.

• Door operators, car door hangers, car door contacts, door protective devices, load weighing equipment, car frames, car safety mechanisms, platforms, car and counterweight guide shoes including rollers and gibs, and emergency car lighting.

• Hoistway door interlocks and hangers, bottom door guides, and auxiliary door closing devices.

• Machines, worms, gears, thrust bearings, drive sheaves, drive sheave shaft bearings, brake pulleys, brake coils, contacts, linings, and component parts.

• Motors, brushes, brush holders, and bearings.

• Governor components, governor sheaves and shaft assemblies, bearings, contacts, governor jaws, deflector or secondary sheaves, car and counterweight buffers, car and counterweight guide rails, car and counterweight sheave assemblies, top and bottom limit switches, governor tension sheave assemblies, and compensating sheave assemblies.

• Pumps, pump motors, operating valves, valve motors, leveling valves, plunger packings, exposed piping, above ground plungers and cylinders, and hydraulic fluid tanks.

• Escalator handrails, handrail drive chains, handrail brush guards, handrail guide rollers, alignment devices, steps, step treads, step wheels, step chains, step axle bushings, comb plates, floor plates, tracks, external gearing, and drive chains.

• Escalator upper drives, upper drive bearings, tension sprocket bearings, upper newel bearings and lower newel bearings, demarcation lights, and comb lights.

2. Parts Coverage and Inventory

Vendor to repair or replace any of the parts specified above after discussion with the Facility Manager or designee. Any part requiring replacement will be replaced with manufacturer specified parts.

Vendor to replace all wire ropes or coated steel belts as often as necessary to maintain an appropriate factor of safety. This decision will need the approval of the Facility Manager or designee.

Vendor to equalize the tension on hoisting ropes, re-socket ropes from drum machine, and repair or replace conductor cables and hoist way and machine-room elevator wiring as conditions, usage, or code warrants.

Vendor to supply frequently used replacement parts and lubricants to meet the specific routine requirements of the elevators. Vendor to maintain a supply of routine replacement parts available for express delivery in case of emergencies.

3. Emergency Service

Vendor will respond to emergency call back service within 24-hours of notification by CRHC Facility Manager or designee for the duration of the contract.

Vendor will 24 hours available for emergency call back labor per year set by CRHC for the length of the contract for any emergency call back deemed necessary by Facility Manager or designee.

Vendor will have predetermined dollar amount of emergency funds per year set by CRHC for the length of the contract for any emergency parts deemed necessary by Facility Manager or designee.

4. Reporting

Vendor to discuss elevator needs in the areas of modernization, traffic handling ability, recommendations and requirements of code authorities, and proper use and care of the elevators.

Vendor to submit report to Facility Manager no less than three (3) days after completion of preventative maintenance.

5. Testing

Vendor to conduct an annual no-load test and annual pressure relief valve test.

In the event the firefighter’s service is inoperable, the vendor will submit a quote for repairs necessary to bring the elevators in compliance with the applicable codes.

6. Safety Training

Vendor to provide instruction to CRHC Facility Management employees to use proper personal protection equipment and follow safe work practices.

CLEAN UP

The elevator room, elevator shaft, and elevator car involved shall be free of debris, rubbish and left-over material scraps upon completion of the service. The Facility Manager or designee will inspect the site prior to final payment to ensure the site is returned to its original condition.

HOURS OF OPERATION/PERIOD OF PERFORMANCE

The hours of operation will be 8:00 AM to 5:00 PM MST, Monday through Friday, excluding holidays. The Facility Manager with ample notification must approve any work conducted outside of the scheduled operation time.

CONTRACTING OFFICER’S REPRESENTATIVE

Stephanie Charger – (605) 964-0507