Elevator Bid Packet.pdf

TIM SANCHEZ . SUPERINTENDENT . DANA REILLY . BUSINESS MANAGER

1135 NORTH OLD 27 . GRAYLING, MI . 49738 . PHONE 989.344.3500

www.casdk12.net . FAX 989.348.6822

Advertisement for Bids for Crawford AuSable School District

Project Information Sealed bid proposals will be accepted from qualified contractors by Crawford AuSable School District for Crawford AuSable School District , Grayling Middle School, for elevator refurbishment/modernization. This is a non-prevailing wage project. Proposals may be mailed or delivered in person to Tim Sanchez, Superintendent, C/o Crawford AuSable School District, 1135 North Old 27, Grayling, Michigan 49738.

Pre-Bid Meeting

A mandatory pre-bid meeting and project walk-through will be conducted by the Owner on February 25, 2026, at 9:00 a.m. (local time) at the Grayling Middle School. Specifications can be discussed at that time.

Bid Information Proposals must be received prior to 1:00 PM (local time) on March 20, 2026 at the Crawford AuSable School District Administration Office. Proposals will be publicly opened and read aloud starting at 1:05 PM in the Grayling High School in the Central Office. All bids received after 1:00 PM on the bid date will not be accepted and will be returned to the Bidder unopened.

Proposals and Award The bid proposal is for a Modernization Package and Cab Interior Package for one elevator at the Grayling Middle School (to include controller, door operator, door detector, power unit, hall & cab fixtures). Please include tracks as optional pricing (if needed).

Plans and Questions All questions regarding the bidding procedures and specifications are to be directed to the Tom Woodman, Director of Operations, 989-745-1570. Bid documents are posted on the CASD website here:

https://www.casdk12.net/page/rfps-itemsforsale

Familial Disclosure All bidders must provide familial disclosure in compliance with MCL 380.1267 and attach this information to the bid. The bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the Owner or the employee of the bidder and any member of the board, intermediate school board, or board of directors or the superintendent of the school district, intermediate superintendent of the intermediate school district, or chief executive officer of the public school academy. The District shall not accept a bid that does not include this sworn and notarized disclosure statement.

Iran Business Relationship Affidavit All bidders must provide a signed Iran Business Relationship Affidavit. Effective April 1, 2013 all bids, proposals, and/or qualifications statements received in the State of Michigan must comply with the Iran Economic Sanctions Act, 2012 P.A. 517. The District shall not accept a bid that does not include this signed affidavit.

https://www.casdk12.net/page/rfps-itemsforsale

CASD Page | 2

TIM SANCHEZ . SUPERINTENDENT . DANA REILLY . BUSINESS MANAGER

1135 NORTH OLD 27 . GRAYLING, MI . 49738 . PHONE 989.344.3500

www.casdk12.net . FAX 989.348.6822

SCHEDULE OF EVENTS

RFP Issued February 9, 2026

Mandatory Pre-Bid Meeting February 25, 2026 at 9:00 a.m. Local Time

RFP Submission DEADLINE March 20, 2026 at 1:00 p.m. Local Time

INSTRUCTIONS FOR PROPOSAL

Required Forms

• Proposer must complete and submit the Attachments.

• Certificate of Liability Insurance

• Current Copy of W9

• Iran Economic Sanction

• Familial Relationship Disclosure

Acknowledgement of Insurance Requirements

By submitting a proposal, Proposer acknowledges that it has read and understands the insurance requirements for the proposal. The Proposer who may have employees, contractors, subcontractors or agents working on LPPS properties shall carry current certificates for general and professional liability insurance and for workers’ compensation as indicated below. The owner or Principal of each Proposer must also be insured by workers’ compensation if they perform any of the services on LPPS properties. There will be no exceptions to the insurance requirement. Proposer also understands that the evidence of required insurance must be submitted within fifteen

(15) working days following notification of its offer being accepted; otherwise, LPPS may rescind its acceptance of the Proposers proposal.

• General Liability

General Aggregate $2,000,000

Each Occurrence $1,000,000

• Workers Compensation

Workers Compensation

Employer’s Liability $500,000

Owners’ Rights The Owner reserves the right to reject any or all proposals, accept a bid other than the low bid, and to waive informalities, irregularities, and/or errors in the bid proposals, which they feel to be in their own best interest.

The Crawford AuSable School District is an equal opportunity employer.

The Crawford AuSable School District does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, "Protected Classes") in its programs and activities, including employment opportunities. The Board of Education of the Crawford AuSable School District prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The full notice of nondiscrimination is located on our website and here.

https://docs.google.com/document/d/1aWPy165aSgiL32EmbVLUWUNKbJ-kJinmYzfYJc4kC-A/pub

Crawford AuSable School District

Request for Proposal

DISCLOSURE STATEMENT – FAMILIAL RELATIONSHIP – CRAWFORD AUSABLE SCHOOL DISTRICT

Pursuant to MCL 380.1267, a sworn and notarized statement disclosing any familial relationship that exists between the owner and any employee of the vendor/contractor and any member of the Crawford AuSable School District Board of Education or the Crawford AuSable School District Superintendent must be accompanied with the bid/proposal.

Bids and Proposals without this disclosure statement will not be accepted.

The members of the Crawford AuSable School District Board of Education are: Matt Cragg, Ryan Finstrom, Lori Johnson, Wendy Kucharek, Pamela LaGattuta, Nicole Persing-Wethington, and Joshua Peters. The Crawford AuSable School District Superintendent is Tim Sanchez.

□ The following are the familial relationship(s):

Owner/Employee Name Related to: Relationship

1. _______________________ ________________________ ___________________________

2. _______________________ ________________________ ___________________________

3. _______________________ ________________________ ___________________________

4. _______________________ ________________________ ___________________________

5. _______________________ ________________________ ___________________________

Attach additional pages if necessary to disclose all familial relationships.

□ There are no familial relationships that exist between the owner and any employee of the vendor/contractor and any member of the Crawford AuSable School District Board of Education or the Crawford AuSable School District Superintendent.

The undersigned, the owner or authorized representative of bidder (insert name) _________________________ does hereby represent and warrant that the disclosure statements herein contained are true.

Signature of Bidder Representative

Print Name

Title

STATE OF MICHIGAN )

) ss

COUNTY OF ______________)

This instrument was acknowledged before me on the _____ day of _________________, _______, by ______________________________________________.

, Notary Public

_________________County, Michigan My commission expires: ____/____/____

Acting in the County of: _____________

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below named Contractor (the “Contractor”), pursuant to the compliance certification requirement provided in the Crawford AuSable School District (the “School District”) Request for Proposals for elevator refurbishment/modernization package (the “RFP), hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event the Contractor is awarded a contract as a result of the aforementioned RFP, the Contractor will not become an “Iran linked business” at any time during the course of performing the Work or any services under the contract.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine.

Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date that it is determined the person has submitted the false certification.

CONTRACTOR:

Name of Contractor

By: _____________________________

Its: _____________________________

Date: _____________________________

STATE of _______________)

) SS.

COUNTY OF ____________)

This instrument was acknowledged before me on the ____ day of ________________, 202_, by

Notary Public

____________________ County, _________

My Commission Expires: ________________

Acting in the County of: _________________