Elevation Gearbox Sources Sought Synopsis.pdf

Elevation Gearbox Assembly (Part Number: 14503-01)

CAUTION:

The United States Government is conducting market research to identify potential sources that may possess the expertise, capabilities, and experience to meet the requirements for qualification and production of an Elevation Gearbox Assembly (EGA) suitable to control the positioning of a 27-meter dish radar. The level of security clearance and amount of foreign participation in this requirement has not been determined, however, the Contractor should anticipate working with teams consisting of military, civilian, national partners, and contract personnel from various services and agencies.

Contractors/Institutions responding to this market research are placed on notice that participation in this survey may not ensure participation in future solicitations or contract awards. The Government will not reimburse participants for any expenses associated with their participation in this survey. At this time, the Government is not seeking proposals and will not accept unsolicited proposals. Not responding to this Sources Sought/Request For Information does not preclude participation in any future solicitation for proposals if any is issued.

In accordance with FAR 52.215-3:

a) The Government does not intend to award a contract on the basis of this market research or otherwise pay for the information solicited except as an allowable cost under other contracts provided in Subsection 31.205-18, Bid and Proposal Costs, of the Federal Acquisition Regulation.

b) Although “proposal” and “offeror” may be used in this Sources Sought/Request For Information, your response will be treated as information only. It shall not be used as a proposal.

c) This Sources Sough/Request For Information is issued for the purpose of Market Research.

INSTRUCTIONS:

1. The documents below contain a description of the EGA requirements, technical data package and a Contractor Capability Survey. The Survey allows Contractors to provide their company’s capability.

2. If, after reviewing these documents, you desire to participate in the market research, you should provide documentation that supports your company’s capability in meeting these requirements. Failure to provide documentation may result in the

Government being unable to adequately assess your capabilities. If you lack sufficient experience in a particular area, please provide details explaining how you would overcome the lack of experience/capabilities in order to perform that portion of the work (i.e. teaming, subcontracting, etc.).

3. ATTENTION: SMALL BUSINESS RESPONDENTS who are interested in participation for this effort:

a. No set aside decision has been made; however, the United States Government

(USG) will determine the final strategy after thorough analysis of the small business responses and other market research available, considering the demonstrated interest and capability. Please ensure that you provide a thorough response to each question. If your company does not currently possess the full capability required to fulfill the entire requirement, what teaming/partnership/joint venture/subcontracting arrangement do you have in place to fulfill the government needs? Providing evidence of this arrangement, e.g. emails, letter, etc. that demonstrates a united response to this SSS is highly encouraged, but not required. The evidence should state the type of arrangement and the role each member will fulfill. If you are only interested in being a subcontractor to the future awardee, state the portion of the work that your organization has capability of fulfilling.

b. Identify any areas of work that your organization believes should be broken out exclusively for Small Business.

4. Both large and small businesses are encouraged to participate in this Market

Research. Joint ventures or teaming arrangements are encouraged.

5. Questions relative to this market survey should be addressed to Brandon Jones, Contracting Officer AFLCMC/HBDK-R, (brandon.jones.96@us.af.mil) and David Holst, Program Manager AFLCMC/HBDG, (david.holst.2@us.af.mil). Electronic communication shall include in the subject line the Sources Sought/Request For Information Title. Contract specific questions shall be solely directed to the Contracting Officer. Electronic communication shall be received no later than the date identified in the Sources Sought/Request For Information SAM.gov posting.

mailto:(brandon.jones.96@us.af.mil mailto:david.holst.2@us.af.mil

Elevation Gearbox Assembly

PURPOSE/DESCRIPTION

The USG is conducting market research to identify potential sources that possess the production data/repair data, expertise, capabilities, and experience to meet qualification requirements for the production/repair of EGA PNs: 14503-1 for the positioning of a 27-meter radar. The scope of this effort will encompass the development, production, delivery, installation, testing, and refurbishment for an aggregate total of 3 gearboxes (1 new, 2 refurbishments). This will be considered a build to print acquisition, however, the exact acquisition strategy has yet to be determined. As a part of the development effort, it is anticipated that a first-article gearbox will be developed (subject to first-article requirements) and first tested at the manufacturer’s facility, and subsequently provided to the USG. The Contractor would then install the first-article and complete testing on the radar at the operational site.

Upon a successful system test of the first-article gearbox, over a 30-day test, a second new elevation gearbox would be manufactured. The two currently installed EGAs would be replaced and overhauled/ refurbished after the manufacturer has analyzed the two current EGAs.

A pair of Elevation Drive Assembly (Original Seisa PN: TPP-028-M-H2-104S, Graham-Seisa likely acquired by Somitomo) consists of a Elevation Gearbox Assembly (PN: 14503-1) and a motor-brake assembly (Raytheon motor-brake assembly part number B2270320-104 or General Dynamics now Communication and Power Industries (CPI) part number 53983-12-3500-02) which control the Elevation positioning of a 27-meter parabolic dish radar. A drawing package is available and included as part of this market research. The drawing package also references missing documents that would need to be reverse engineered and provided to the USG once created. Below is a list of the top-level requirements, subject to change with definitization of the Government’s acquisition strategy and need:

1. The elevation gearbox shall utilize the design of the existing mounting brackets as the current gear box shown in drawing 14503-1. Any substituted parts that deviate from 14503-1 shall be approved by the USG prior to use.

2. The elevation gearbox shall mate with a motor-brake assembly PN: B2270320-

104/ 53983-12-3500-02.

3. The elevation gearbox shall be built in accordance with drawing 14503-1.

4. The elevation gearbox shall support an acceleration and deacceleration of no less than 3.0 degrees per second squared.

5. The elevation gearbox shall support a velocity of up to 3.0 degrees per second within an accuracy ±0.5 degrees per second.

6. The elevation gearbox shall support the elevation drive assembly that positions and holds the antenna within ±0.05 degrees of the selected elevation angle when commanded.

7. The dual-elevation gearbox configuration shall control the 27-meter dish weighing approximately 400,000 pounds.

8. The elevation gear box shall be delivered with a 100% technical data package in

3-D CAD and 2-D PDF formats that includes manufactured parts and purchased commercial parts.

9. The new or refurbished gearboxes shall be tested to ensure that it meets the above requirements.

10. All reverse engineering and requirement documentation will include unlimited data rights, no proprietary solutions and/or reservations will be permitted.

CONTRACTOR CAPABILITY SURVEY

Elevation Gearbox

Part I. Business Information

Please provide the following business information for your company/institution and for any teaming or joint venture partners:

• Company/Institute Name:

• Address:

• Point of Contact:

• CAGE Code:

• Phone Number:

• E-mail Address:

• Web Page URL:

• Government Proposed North American Industry Classification System (NAICS)

Code: 333612, “Speed Changer, Industrial High Speed Drive and Gear Manufacturing”

Based on the Government proposed NAICS Code, state whether your company is:

• Small Business (Yes / No)

• Woman Owned Small Business (Yes / No)

• Small Disadvantaged Business (Yes / No)

• 8(a) Certified (Yes / No)

• HUBZone Certified (Yes / No)

• Veteran Owned Small Business (Yes / No)

• Service Disabled Veteran Small Business (Yes / No)

• System for Award Management (SAM) (Yes / No)

• A statement as to whether your company is domestically or foreign owned (if foreign, please indicate the country of ownership).

Responses to the Capability Survey Part I and Part II must be received no later than close of business 17 December 2024. Please ensure data is in a readable electronic format that can be received through a firewall. Attachments shall not to exceed 10 MB per email. Multiple emails are acceptable. Responses must be sent via email to the following:

• Brandon Jones, email address:brandon.jones.96@us.af.mil

• Questions relative to this market research should be addressed to Brandon Jones (brandon.jones.96@us.af.mil) or David Holst (david.holst.2@us.af.mil).

mailto:brandon.jones.96@us.af.mil mailto:(brandon.jones.96@us.af.mil mailto:david.holst.2@us.af.mil

Part II. Capability Survey Questions

A. General Manufacturing Capability Questions:

1. Describe briefly the capabilities of your facility and nature of the goods and/or services you provide. Include a description of your staff composition and management structure.

2. Describe your company's past experience on previous projects similar in complexity to this requirement. Include contract numbers, a brief description of the work performed, period of performance, agency/organization supported, and individual point of contact (Contracting Officer or Program Manager).

3. Describe your company's capabilities and experience in generating technical data, engineering drawings and manuals. Identify what software programs are utilized to generate these data products and what formats are available for delivered items.

4. Describe your company's capabilities for generating, handling, processing and storing classified material and data.

5. What is your company’s current maximum capacity per month for this particular type of requirement? Provide information on any facility reserves you may possess to increase capacity in the event of an immediate need do to critical operational mission requirements.

6. What quality assurance processes and test qualification practices does your company employ? Provide a description of your quality program (ISO 9001, AS9100, etc.).

a. Provide a detailed quality plan implementing AS9100 (or equivalent).

B. Repair Questions:

1. Describe your capabilities and experience in repairing existing systems/equipment

(hardware and software) to solve maintenance and support problems in the depot environment.

2. Describe your capabilities and experience in developing/modifying repair or maintenance procedures. Include associated upgrade of technical orders and preparation of new technical orders.

a. State the types of diagnostic and troubleshooting tools utilized for efforts such as this.

3. Demonstrate your ability and experience in repair of the same or similar components, which are currently in use on commercial or military radars by providing the following information on the same or similar items:

a) Contract Number

b) Procuring Agency

c) Contract Value

d) Number of assets shipped

4. Provide examples of your commercial manual(s) and Acceptance Test Procedures

(ATP) and your rights to these manuals and or ATP used in the depot level repair and functional check of these or similar assets for Government Engineer review.

5. Describe your capabilities and experience in test, evaluation, repair or maintenance procedures.

6. Describe your configuration management processes and how you identify and resolve parts obsolescence and diminishing manufacturing sources problems?

7. Discuss your process for addressing any fit, form, and or function issues that may arise out of this effort.

8. Describe your process for maintaining inventory records and reporting on hand/work-in-process balances and repair status to your customer.

9. Include a detailed listing of facilities and equipment, including quantities, required to satisfy the requirements of this effort.

a. Provide an outline of the proposed process, including inspections.

i. State the type of test procedures are anticipated for this effort.

ii. State the type of inspection processes anticipated for this effort.

1. NDI/T.

2. Destructive testing/inspection.

10. How will your organization address the absence of drawings, specifications, technical data, test procedures, etc.

11. If the item cannot be repaired in total, state what your organization can repair.

12. State any technology insertion ideas for the item that would be suitable for this effort.

13. Discuss any reverse engineering or item replacement opportunities that may be present.

C. Commerciality Questions:

1. Is there established catalog or market prices for our requirement?

2. If you offer this product and/or service to both U.S. Government and commercial sources, is the same workforce used for both the U.S. Government and general public?

3. Is our requirement offered to both under similar terms and conditions? Briefly describe any differences.

4. Describe your standard warranty and return process for goods and services furnished to the government for items similar in nature to this requirement.