Elevated Tactic System Instructions to Quoters.pdf

15F06726Q0000328 ELEVATED TACTIC SYSTEMS

INSTRUCTIONS TO QUOTERS

1. GENERAL

This solicitation is issued as a Request for Quotations (RFQ) using commercial acquisition procedures in accordance with FAR Par 12. The Government seeks a quotation to establish a single Blanket Purchase Agreement (BPA) for One Single Ramp (OSR) and Rear Deployment Deck (RDD) Elevated Tactical System (ETS).

The Government intends to evaluate quotations and make an award without conducting discussions. Therefore, Quoters are encouraged to submit their best technical and pricing terms in their initial quotation. The Government reserves the right to conduct discussions if determined necessary by the Contracting Officer.

Questions regarding this RFQ shall be submitted electronically via email to the Maureen Murdock at mmurdock@fbi.gov and Andrea Dailey at amdailey@fbi.govno later than 28 Aug by 3:00pm CST.

Questions received after the established deadline may not be answered.

Responses to questions will be provided through solicitation amendment when appropriate.

DISCLAIMER

This RFQ does not obligate the Government to establish a BPA or pay any costs incurred in the preparation of quotations.

2. QUOTATION SUBMISSION

Quotations shall be submitted electronically via email to the Maureen Murdock at mmurdock@fbi.gov and Andrea Dailey at amdailey@fbi.gov no later than 11 September 2026 at 10:00am CST.

•Quotation shall include:

•Identification of commercial product offerings •Commercial catalog(s) or price list(s) •Proposed BPA pricing structure (e.g., catalog less discount)

The subject line of the email shall identify the solicitation number, name of requirement and the Quoter's company name.

Quoters are responsible for ensuring quotations are received by the Government prior to the solicitation closing date and time. The Government will not be responsible for transmission delays, electronic delivery failures, or other issues occurring outside Government control. Late quotations may not be considered.

mailto:mmurdock@fbi.gov mailto:amdailey@fbi.gov mailto:mmurdock@fbi.gov mailto:amdailey@fbi.gov

If quotation files exceed email size limitations, the Quoter shall coordinate with the Contracting Officer sufficiently in advance of the closing date to arrange an alternate electronic submission method.

Quotations shall be submitted in Adobe PDF format unless otherwise authorized by the Contracting Officer. Password-protected files, encrypted files, or hyperlinks to external file-sharing sites may not be accepted unless specifically authorized in advance by the Contracting Officer.

Quotations shall consist of the following separate volumes:

• Volume I – Technical Capability (15-page limit)

• Volume II – Past Performance (5-page limit)

• Volume III – Price (no limit)

Quotation Format and Page Limitations

• Quotations shall be prepared using the following format requirements:

• Standard 8.5-inch x 11-inch page size;

• Minimum one-inch margins on all sides;

• Minimum 11-point font;

• Times New Roman, Arial, Calibri, or equivalent font;

• Single-spaced or greater line spacing.

Font sizes used within charts, tables, organizational charts, graphics, screenshots, and figures shall not be smaller than 10-point font.

Volume I – Technical Capability

The Technical Capability volume shall demonstrate the Quoter’s clear understanding of the requirement with their ability to manufacture and deliver the physical product as identified in the Statement of Objectives. Quoters may offer brand-name-or-equal commercial products provided the offered product

Volume II – Past Performance

Quoters shall provide information for at least one (1) but no more than five (5) contracts that provided similar size, scope and complexity to this requirement.

For each contract, provide:

• Contract number;

• Customer name;

• Contract value;

• Period of performance;

• Description of services performed;

• Relevance to this requirement; and

• Customer point of contact information.

The Government may use information obtained from the Contractor Performance Assessment Reporting System (CPARS), customer references, questionnaires, interviews, and any other source deemed relevant.

The Government reserves the right to consider information obtained from sources other than those identified by the Quoter.

Volume III – Pricing

Quoters shall complete and submit pricing on the:

• Standard Form (SF) 1449 CLINs 0001 through 4001;

• Attachment 2 – Pricing Spreadsheet; or

• Any additional equipment can be provided on a company’s standard quote format with pricing break down

Pricing shall include all labor and material costs necessary to provide the Elevated Tactic Systems as described in the Statement of Objectives.

The Government may reject quotations containing pricing assumptions that materially alter the requirements of the solicitation.

Quotations submitted in response to this solicitation shall remain valid for a minimum of sixty (60) calendar days following the quotation due date.

3. BASIS OF AWARD

The Government intends to award a single contract to the Quoter submitting the highest technically rated quotation with a fair and reasonable price.

The Government will evaluate quotations using the following factors:

• Technical Capability

• Past Performance

• Price

Technical Capability is more important than Past Performance. Technical Capability and Past Performance, when combined, are significantly more important than Price.

Technical Capability and Past Performance will be evaluated to determine the highest technically rated quotation. Price will not be scored or assigned an adjectival rating; however, it will be evaluated for completeness, fairness, reasonableness, and balance.

Factor 1 - Technical Capability

The Government will evaluate to which the quotation demonstrates the Quoter’s understanding of the requirement and successfully provided a physical product as outlined in the Statement of Objectives.

During evaluation of each quote, the Government will assign each factor a rating as shown below:

RATING DESCRIPTION

OUTSTANDING Information provided by the Offeror demonstrated the ability to EXCEED all requirements. The quote presented an exceptional system, demonstrated a clear understanding of the statement of objectives. The quote contained more than one strength and had no deficiencies or significant weaknesses.

Risk is very low.

GOOD Information provided by the Offeror clearly demonstrated the ability to MEET all requirements. The quote presented a thorough system, demonstrated a clear understanding of the statement of objectives. The quote contained at least one strength and no deficiencies or significant weaknesses.

Risk is low.

ACCEPTABLE Information provided by the Offeror partially demonstrated the ability to MEET all requirements. The quote presented an adequate system, demonstrated an adequate understanding of the statement of objectives.

Weaknesses not offset by strengths do not significantly detract from the Offeror’s quote. Risk is moderate.

MARGINAL Information provided by the Offeror did not clearly demonstrate the ability to meet all requirements. The quote presented did not present an adequate system or understanding of the statement of objectives. The evaluation of the quote received one or more weaknesses which are not offset by strengths.

Risk is high.

Definitions Applicable to Technical Evaluation

For purposes of the technical evaluation, the following definitions apply:

• Strength: An aspect of a quotation that appreciably enhances the probability of exceeding and/or meeting the minimum requirements.

• Weakness: A flaw in the quotation that increases the risk of not meeting the minimum requirements.

• Significant Weakness: A flaw in the quotation that appreciably does not meet the minimum requirements with increased risks.

• Deficiency: Failure in the quotation that does not meet the government requirement or a combination of significant weakness risks that is unacceptable

Factor 2 – Past Performance The Government will evaluate the recency, relevancy, and quality of the Quoter's past performance to determine the degree that the Quoter will successfully provide the required Elevated Tactic Systems.

Past performance references performed within the past five (5) years and similar in size, scope, and complexity to the instant requirement will be afforded greater consideration. The Government will assign greater weight to past performance references that are more similar in size, scope, and complexity to the requirements of this solicitation.

The Government may consider information obtained from CPARS, customer references, questionnaires, interviews, and any other source deemed relevant.

Past Performance Ratings The Government will assign one of the following ratings to the Past Performance factor:

Rating Description Pass Based on the Quoter's recent and relevant performance record, the Government has a reasonable expectation that the Quoter will successfully provide the required Elevated Tactic Systems.

Fail Based on the Quoter's recent and relevant performance record, the Government does not have a reasonable expectation that the Quoter will successfully provide the required Elevated Tactic Systems, or the Quoter failed to provide required past performance information. A quotation rated Fail is ineligible for award.

Neutral The Quoter does not have recent or relevant past performance, or the record is so limited that no meaningful past performance assessment can be made. A Neutral rating will not be evaluated favorably or unfavorably and will not make the Quoter ineligible for award.

Factor 3 – Price

The Government will evaluate price for completeness, fairness, reasonableness, and balance.

Price may be evaluated using one or more of the techniques identified in FAR 15.404-1(b), including comparison of proposed prices received in response to this solicitation, historical pricing, market research, and the Independent Government Cost Estimate (IGCE).

Offerors shall complete and submit the Government provided price template in its entirety.

Failure to complete all required pricing elements, or any deviation from the required price template format or instructions, may render the offeror ineligible for award.

Price will not be assigned to an adjectival rating.