Electronic Submissions Only Notice~43.pdf
PDF 120 KB Posted
- Attached to
- IDOC DCT Drain Clean Machine
- Solicitation number
- 21-426DOC-DECAT-B-23347
- Issued by
- Illinois
About this file
This document is a Notice to Bidders and Offerors from the State of Illinois Chief Procurement Office for General Services regarding the acceptance of only electronic submissions for competitive solicitations. It notifies bidders and offerors that they are required to submit their responses to the State's solicitations through BidBuy, the State's electronic procurement platform. Any submissions made outside of BidBuy, such as by mail, courier, or in-person, will not be accepted or considered. The notice also clarifies that the requirement for electronic submissions supersedes any conflicting instructions in the Invitation for Bid (IFB) or Request for Proposal (RFP), and that submissions will only be considered if received through BidBuy by the specified time and date.
The document further explains that for Request for Proposals, vendors must submit their technical proposal and other required documentation through the Primary Bid number, and their pricing proposal through the Secondary Bid number. This process ensures that pricing information remains locked and unavailable until after the technical evaluations are completed.
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Other files
| File | Type | Posted |
|---|---|---|
| BOA 21-426DOC-DECAT-B-23347.docx | DOCX document |
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Text version
State of Illinois Chief Procurement Office for General Services Attachment – Notice of Electronic Submission Only V.20.2
Notice to Bidders and Offerors Regarding Acceptance of Only Electronic
Submissions
Pursuant to CPO Notice 2020.06, State agencies shall only accept electronic submissions for competitive solicitations (Invitation for Bid (IFB), Request for Proposal (RFP), and Leasing RFI) through BidBuy. Manual submissions in paper format or on electronic medium, for example
USB drives or digital video discs (DVD), shall not be accepted nor considered.
When this notice is attached to the published solicitation, bidders and offerors are:
• notified and required to submit their response to the State’s solicitation through
BidBuy. Any information sent to the State outside of BidBuy, for example by US Mail, FedEx, UPS or hand delivery, will neither be accepted nor considered.
• notified that the requirement to submit electronic responses supersedes any conflicting instruction or information contained in the IFB or RFP. The IFB and RFP contain instructions when submitting bids or offers in paper format. These instructions do not apply and should not be considered as they may cause confusion.
• notified that submissions will only be considered if they are received through BidBuy and on or before the time and date indicated in the Bid Opening section within the solicitation. Any required attachments must be submitted via BidBuy.
NOTE: Requests for Proposals require vendors to submit documents through two separate
BidBuy Bid numbers.
Vendors must utilize the Primary Bid number to submit their technical proposal and other required documentation, for example Forms A or B. Vendors are NOT to submit their pricing document through the Primary Bid number.
Vendors must utilize the Secondary Bid number to submit their pricing proposal. This ensures that pricing remains “locked”, or unavailable to be seen, until after technical evaluations are completed.
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