Electronic Bid Notice.pdf

ELECTRONIC BID NOTICE TO PROPOSERS

LAMBS GAP ROAD PROJECT

STATE GAME LANDS #323

PROJECT NO: PGC-323-23-01

Pennsylvania Game Commission (PGC)

2001 Elmerton Avenue

Harrisburg, PA 17110-9797

December 6, 2023

The Pennsylvania Game Commission (PGC) is soliciting electronic bids for maintenance of a section of Lambs Gap Road on State Game Lands (SGL) #323. The scope of the project includes making drainage improvements, road surface preparation and roadway construction with base material and #2A coarse aggregate. Bids will be opened electronically in the Division of Contracts and Procurement, 2001 Elmerton Avenue, Harrisburg, PA 17110-9797, on

Wednesday, January 10, 2024 at 2:00 PM.

When bidding, amount bid should be in dollars and cents-----no fractions of a cent will be accepted.

Questions concerning project specifications and requirements should be directed to Foster

Schaffer in the PGC Engineering Division at 717-787-4250, ext. 73322. Any questions concerning completion of an electronic bid should be directed to the PGC Procurements Division at 717-787-6594.

Bidders should visit the site to ascertain the pertinent conditions such as existing road surface conditions, drainage patterns and other working conditions. Contact Eric Erdman, PGC

North Central Region Group 4 Land Manager at 570-398-4744 to get directions and site information. This is the phone number for the Game Commission’s regional office in Jersey

Shore. The dispatchers at the regional office will relay messages to Mr. Erdman. You may also contact Steve Sneath, PGC Clinton County Foreman at 570-962-3051. This phone number is for the PGC Clinton County maintenance building in Mill Hall. The personnel that operate out of this building are frequently in the field; please leave a message and your call will be returned.

The project area is open to public travel. Permission is not required to visit the site; however, we recommend contacting Mr. Erdman or Mr. Sneath for directions and for status of road conditions before going to the site.

Attached to the project listing in electronic format are Terms and Conditions of Project, Conditions for Construction Contracts and Technical Specifications (Sections 1 through 16).

Four drawings titled “Lambs Gap Road Maintenance Project” are also attached. All bids must be submitted electronically using the SRM system and must be submitted by 2:00PM on January

10, 2024. A bid guarantee or bond is not required.

The Commonwealth reserves the right to reject any and all bids, to waive technical defects in bids and to accept or reject any part of the bid deemed in the best interests of the

Commonwealth. Except as otherwise provided by law, award will be made to the lowest responsible and responsive bidder, and all bidders will be advised of the bid results. A Purchase

Order will be generated at the time of award without further input from the successful bidder.

Awarded vendor will be sent a copy of this document and no work will be authorized until the vendor is in receipt of the Purchase Order.

All vendors who conduct business with the Pennsylvania Game Commission must have a

Vendor No. assigned to them in order to receive payment from the Commonwealth. Effective immediately, vendors may access the website www.pasupplierportal.state.pa.us or phone 877-

435-7363 or 717-346-2676 or email RA-PSCSRMPORTAL@pa.gov for assistance to register as a new vendor or, if you are an existing vendor, to change a main or remit to address. This is a

DGS website so you need to contact them directly if you have any problems with the website.

http://www.pasupplierportal.state.pa.us/ mailto:RA-PSCSRMPORTAL@pa.gov