Electronic Bid Notice (11).pdf

ELECTRONIC BID NOTICE TO PROPOSERS

MEADOW GROUNDS ROAD PROJECT

STATE GAME LANDS #53

PROJECT NO: PGC-53-25-01

Pennsylvania Game Commission (PGC)

2001 Elmerton Avenue

Harrisburg, PA 17110-9797

July 16, 2025

The Pennsylvania Game Commission (PGC) is soliciting electronic bids for maintenance of a section of Meadow Grounds Road on State Game Lands (SGL) #53. The scope of the project includes making drainage improvements, road surface preparation and roadway construction with base material and #2A coarse aggregate. Bids will be opened electronically in the Division of Contracts and Procurement, 2001 Elmerton Avenue, Harrisburg, PA 17110-

9797, on Wednesday, August 6, 2025 at 2:00 PM.

When bidding, amount bid should be in dollars and cents-----no fractions of a cent will be accepted.

Questions concerning project specifications and requirements should be directed to Zach

Whitenight in the PGC Engineering Division at 717-787-4250, ext. 73628. Any questions concerning completion of an electronic bid should be directed to the PGC Procurements Division at 717-787-6594.

Bidders should visit the site to ascertain the pertinent conditions such as existing road surface conditions, drainage patterns and other working conditions. Contact Mike Kelly, PGC

South Central Region Group 4 Land Manager at 814-643-1831 to get directions and site information. This is the phone number for the Game Commission’s regional office in

Huntingdon. The dispatchers at the regional office will relay messages to Mr. Kelly. You may also contact Clyde Spade, PGC Fulton County Foreman, at 717-294-6140. This phone number is for the PGC Fulton County maintenance building in Warfordsburg. The personnel that operate out of this building are frequently in the field; please leave a message and your call will be returned. The project area is open to public travel. We recommend contacting Mr. Kelly or Mr.

Spade to get directions and status of road conditions before going to the site.

Attached to the project listing in electronic format are Terms and Conditions of Project, Conditions for Construction Contracts and Technical Specifications (Sections 1 through 11).

Three drawings titled “Meadow Grounds Road Project” are also attached. All bids must be submitted electronically using the SRM system and must be submitted by 2:00 PM on August 6, 2025. A bid guarantee or bond is not required.

The Commonwealth reserves the right to reject any and all bids, to waive technical defects in bids and to accept or reject any part of the bid deemed in the best interests of the

Commonwealth. Except as otherwise provided by law, award will be made to the lowest responsible and responsive bidder, and all bidders will be advised of the bid results. A Purchase

Order will be generated at the time of award without further input from the successful bidder.

Awarded vendor will be sent a copy of this document and no work will be authorized until the vendor is in receipt of the Purchase Order.

All vendors who conduct business with the Pennsylvania Game Commission must have a

Vendor No. assigned to them in order to receive payment from the Commonwealth. Effective immediately, vendors may access the website www.pasupplierportal.state.pa.us or phone 877-

435-7363 or 717-346-2676 or email RA-PSCSRMPORTAL@pa.gov for assistance to register as a new vendor or, if you are an existing vendor, to change a main or remit to address. This is a

DGS website so you need to contact them directly if you have any problems with the website.

http://www.pasupplierportal.state.pa.us/ mailto:RA-PSCSRMPORTAL@pa.gov