ELECTRICAL_VEHICLE_CHARGING_STATIONS_(Addendum_#2_Revision).pdf

REQUEST FOR PROPOSAL

MNX02225C

ELECTRICAL VEHICLE CHARGING STATIONS

CITY OF BRIDGEPORT

DEPARTMENT OF PUBLIC PURCHASES

999 BROAD STREET

BRIDGEPORT CT 06604

Submission Deadline:

Tuesday, January 14, 2025 by 2:00 pm

Table Of Contents

1. Introduction

2. Scope of Work

3. Submission Guidelines

4. Evaluations

5. Evaluation Criteria

6. Selection Process

7. Terms and Conditions

8. Required Response Format

9. Vendor Submission

10. Appendix A

Attachments:

A - EV Charging Station RFP Location Appendix

B - NO_CONFLICTS_FORM_10-2018

1. Introduction

The City of Bridgeport seeks proposals for ELECTRICAL VEHICLE CHARGING

STATIONS.

The requirements of this project are outlined in greater detail under Scope of Work.

The selected awardee must meet all municipal, State and Federal practices and requirements.

The initial term for the contract will be three (3) years with two (2) one-year renewal options, for a potential total term of five (5) years. Written acknowledgement from vendor will be required.

Please note the City of Bridgeport encourages Minority business enterprises (MBE), Women business enterprises (WBE) and City-based businesses (CBB) to submit proposals. MBE, WBE or CBB State and/or City certification(s) showing the vendor’s current M/WBE and/or CBB status must be included as part of the proposal package at the time of submission for such status to be considered. For details, please see City Ordinance 3.12.130D (setting an attainable goal of 30% for prime contractor utilization of certain target groups for contracts stemming from

QBS selection process and City Ordinance 3.12.130E (setting a possible award of 10 additional points to the evaluation criteria scoring).

1.1. City Background

Bridgeport, the most populous city in Connecticut and the fifth-most populous in New England, is situated in eastern Fairfield County at the mouth of the Pequonnock River on Long Island

Sound. With a population of 148,654 in 2020, it is 60 miles from Manhattan and 40 miles from

The Bronx, forming part of the New York metropolitan area. The city borders Trumbull to the north, Fairfield to the west, and Stratford to the east. Bridgeport is a significant part of the

Greater Bridgeport Planning Region and the Bridgeport-Stamford-Norwalk-Danbury metropolitan statistical area, the second largest in Connecticut.

Since the early 21st century, Bridgeport has seen extensive redevelopment in its downtown and other neighborhoods. Bridgeport is home to several educational institutions, including the

University of Bridgeport, Housatonic Community College, Paier College, and part of Sacred

Heart University, as well as the state's only zoo, Connecticut's Beardsley Zoo. The city is also nicknamed "Park City" for its 35 public parks, covering 1,300 acres, including two large parks.

Despite not being headquartered in the city, over a dozen Fortune 500 companies are based in the metropolitan area shared with Stamford.

Bridgeport is a culturally vibrant city with three museums, numerous parks, and significant venues like Seaside Park, the Total Mortgage Arena, and the Hartford HealthCare Amphitheater.

The Barnum Museum and Connecticut's Beardsley Zoo are notable attractions, enhancing the city's cultural and recreational appeal. Recognized for its diversity, Bridgeport is consistently ranked among the 25 most ethnically and culturally diverse cities in the United States.

1.2. Project Overview and Summary

The City of Bridgeport, Connecticut is issuing this Request for Proposals (RFP) to solicit sealed proposals from qualified electric vehicle charging station distributor/operator/manufacturers for the installation, operation, and maintenance of 9 electric vehicle charging stations for the City of

Bridgeport including: Downtown, City Hall, Bridgeport Public Library, and City of Bridgeport

Parks as shown in Attachment C. The selected Offeror will be required to implement a program which should enable the public, and where applicable, municipal employees to utilize Level 2

(240v) electric vehicle charging stations.

Services would be provided on a 24-hour, 365-day-a-year (full-time) basis with sufficient resources and personnel to successfully support and maintain the program.

2. Scope of Work

2.1. Project Description

The purpose of this RFP is to contract with a qualified electric vehicle charging station distributor/operator/manufacturer for the installation, operation, and maintenance of 9 electric vehicle charging stations.

The selected Offeror will be required to implement a program which should enable the public to utilize Level 2 (240v) electric vehicle charging stations. Services would be provided on a 24-hour, 365-day-a-year (full-time) basis with sufficient resources and personnel to successfully support and maintain the program.

The selected offeror must pay for electricity, capital equipment, operation and ongoing maintenance, without any upfront costs to the City.

Vendor and install will create signage notifying of EV charging available.

Selected vendor will be responsible for pulling all relevant permits, performing interconnections, designing, seeking approvals, and installing signage.

Advertising information (No dashboards or advertising are preferred).

Each charger is proposed to support one car charging at a time. Respondent can recommend and propose multi-port chargers, as a desirable alternative at a location, based on the site-specific characteristics.

2.2. Installation Requirements

A. Offeror to provide full details on installation procedures and any applicable structure requirements.

B. Offeror shall be solely responsible for the design, permitting, utility connection, and construction of all necessary infrastructure needed in order to operate each Level 2 electric vehicle charging station.

C. Network connectivity will not be provided by the City.

D. Offeror shall clean and secure the worksite on a daily basis, for the duration of the installation.

E. Offeror shall submit for each EV Charging Station, within 30 calendar days of the installation of the EV Charging Station, a written, signed and dated certification from the

Contractor’s installer that the EV Charging Station has been installed (to include the date installation was completed) in accordance with all (as applicable) local, state and federal codes and is fully operational.

F. Upon the completion of construction of each electric vehicle charging station any conduit, wire, electric vehicle ground mounting anchorage system will become the property of the City of Bridgeport. The Offeror will retain ownership of the electric vehicle charging station, baseplate connection, and signage that is directly attached to the charging station

G. At the termination of this contact the charging stations will removed by the vendor at no cost to the city

2.3. Site Preparation

Respondent will be responsible for all necessary site upgrades, after completion the infrastructure will become the property of the City of Bridgeport and the City of Bridgeport will take on the responsibility of maintaining the behind the meter infrastructure going forward.

Currently one of the sites has an existing charger, respondents will be responsible for the disposal of this equipment.

2.4. Contracting-Lease Terms and Insurance

This contract will be awarded for a period of three (3) years with the option to renew for up to two (2) additional one-year (1years based upon mutual agreement on costs if an increase is necessary at the end of each year. or if additional locations for deployment are determined.

The initial three (3) year term of the lease contract will not include a charge for the lease of the parking spaces provided by the City but will share a percentage of the revenue from each charger. Respondents should propose a percentage share in their proposal.

Respondents to this request for proposals shall submit a sample term sheet and at lease one proposed form of lease agreement.

The annual lease fee is being waived for the initial term to allow for the Offeror to design, permit, and construct the Level 2 electric vehicle charging stations. Following completion of construction of all infrastructure installed, with the exception of the Level 2 electric vehicle charging station itself, shall become the property of the City of Bridgeport and the Offeror waives all rights to this infrastructure. In addition, the City will assume all maintenance of this infrastructure from that point forward. Offeror shall be responsible for maintenance over the full lease term including any extensions.

The selected vendor will work with the Public Facilities Department to complete the construction of the charging station infrastructure. Data and subsequent reporting will be with the

Sustainability Office.

If both parties agree to enter into either or both of the additional one-year (1) terms for this contract, the City will begin to assess an annual lease fee of $1,000 per parking space, in addition to the revenue percentage fee per parking space. or if additional locations for deployment are determined.

The proposer should provide information on the proposed types of insurance coverage and the levels of coverage to be provided, including but not limited to coverage such as Liability, Property, Environmental, EV Charging Station insurance and Cyber security.

2.5. Terms of Payment

A. Respondent offers free installation, ongoing maintenance, etc. to City

B. Respondent will reimburse City for electricity used

C. Respondent will share propose percentage of revenue with city, per parking space

D. Respondent will propose at minimum, 2 (two) fee structures for charging stations

The total annual lease fee (total number of parking spaces multiplied by the annual lease fee per parking space) shall be invoiced by the City by August 1 of each calendar year beginning after the initial 3-year period. The vendor will be responsible for electric costs incurred by the operation of the system. A dedicated utility account will be set up to manage electric costs from the charging stations, these costs will be the responsibility of the selected vendor. The vendor will be responsible for a percentage revenue fee per parking space, as proposed in the proposal, paid to the City by August 1 of each calendar year sent to OPM. Vendor will include a detailed revenue report to be provided with percentage revenue fee payment. There shall be a late charge of five percent (5%) of any payment not paid by the due date.

2.6. Station Specifications

A. Charging station shall have at minimum one port Level 2 Charger with necessary connectors

B. Electric vehicle charging station infrastructure for Level 2 charger is open to all drivers without requiring subscription

C. A revenue stream to pay for electricity, capital equipment, operation and maintenance without any upfront costs to the city

D. Ability for drivers to find charging stations on relevant websites

E. Charging stations shall have visible signage identifying their customer service support and customer service hours of operation

F. Notification by SMS, text or email when charging is complete

G. Remote monitoring and diagnostic

H. Equipment that is in compliance with ADA regulations for usage.

I. Screen display shall be user-friendly and easy to operate. Displays shall be LCD, LED or equivalent, and shall be readable in direct sunlight and at night.

J. Equipment must be able to withstand varying temperatures, weather conditions, and accommodate snow removal equipment and maintenance. Respondent must outline maintenance requirements associated with such equipment, but understand that all maintenance, service requests, and replacement is the responsibility of the successful

Offeror.

K. The supporting management software must be capable to monitor usage and run corresponding reports.

L. Providing timely maintenance services and 24/7 customer support.

M. The equipment/components can be listed by Underwriters Laboratories (UL) or any

Nationally Recognized Testing Laboratory (NRTL) that meets the requirements of OSHA in 29CFR 1910.7 for the use of “Electric Vehicle Charging Stations”.

N. The firm shall propose business model(s) that are advantageous to the end users as well as the City and promote the use of electric vehicles.

2.7. EV Charging station maintenance service program requirements

A. The Successful Offeror shall inspect, maintain, repair, and replace EV charging stations as needed to maintain charging stations in working condition. The Successful Offeror shall provide all labor, material, and necessary equipment for the proper execution of each level of inspection and preventative maintenance service and parts detailed in this scope of services.

B. Any services that have been omitted from this scope of work, which are clearly necessary, or in conformance with normal charging stations, preventive maintenance, and repair services shall be considered a requirement although not directly specified or called for in the scope of work

C. The Successful Offeror shall maintain and repair all charging stations, so they operate to the original manufacturer's performance specifications.

D. The Successful Offeror shall be responsible for ensuring the safety of their employees, City employees, and the general public during performance of all services under this contract. The Successful Offeror shall ensure that all crews are fully and properly equipped to perform services promptly and safely. Employees shall be in company uniform, with company identification prominently visible when performing any work on the equipment.

E. The Successful Offeror shall immediately notify the Contract Administrator or their designee of recall notices, warranty replacements, safety notices, or any applicable notice regarding the parts installed. Failure to report any recall, warranty replacements, safety notices or other applicable notices within 15 calendar days of notification of such information may result in termination of the contract.

F. The Successful Offeror shall provide a single point of contact (SPOC) who is skilled, knowledgeable, and experienced in providing service and repairs to the Charging

Stations. The City should have the ability to contact the Successful Offeror by e-mail, fax, or telephone to place an order for service. If the SPOC changes, the Contract

Administrator shall be notified within one (1) week of the change and provided contact information for the new SPOC.

G. The Successful Offeror shall use trained technicians for any work performed on the charging stations. Record and document damaged charging stations and/or any repairs made. Reports should be made available to the City upon request.

H. The City’s intent is to prevent maintenance problems or failures before they take place by following routine and comprehensive maintenance procedures for EV charging stations.

The goal is to achieve fewer, shorter, and more predictable failures and ensure that all charging station equipment necessary to charge electric vehicles is always operating at

100% efficiency. Repeated maintenance issues, functional problems or consistent or frequent equipment down-times may constitute grounds for termination of the contract.

Offeror shall provide the City a preventive maintenance schedule. Successful Offeror shall perform preventative maintenance including but not limited to the following:

1. Preventative service inspections:

a. Output Cables - Examine cables and replace any cable that exhibits signs of damage (splits, cracks, tears, exposed conductors etc.) or excessive wear.

b. Output Cables Connectors - Examine connectors and replace any connector that exhibits signs of damage (splits, cracks, exposed or pitted power pins, etc.) or excessive wear.

c. Charger Exterior - Examine the exterior of the charger for signs of damage or excessive wear. Repair or replace any charger that has been damaged in such a way that conductors are exposed, or the cabinet may contact internal conductors.

d. Charger Interior - Vacuum out dust from air inlet and exhaust vents. It may be necessary to vacuum out dust more frequently if unit is installed in a highly dusty environment.

e. Charger Interior Harness connections - Examine for signs of damage or wear in all harness connections. Repair or replace any damaged harness connections.

f. Check for discoloration: - Examine high current path for signs of discoloration and replace any discolored components – making sure to use correct torque on all fasteners.

I. Preventive maintenance shall include, but not be limited to: inspection, testing using an emulator device, cleaning, checking connector’s wires and holster, and overall functionality of the stations.

J. All non-working charging stations shall have visible signage identifying the station(s) as being “temporarily out of service” and decommission non-working stations until repairs are completed. Offerors should identify in their proposal the standard maximum time limits for equipment downtime and/or out-of-service equipment.

K. Decommission non-working charging stations until they are repaired. If charging stations are removed from site, all exposed wires shall be covered by junction box.

L. The Successful Offeror must pay for electricity, capital equipment, operation and maintenance, without any upfront costs to the City.

2.8. References

All Offerors shall include a list of three (3) references, preferably at least one of which project is located in Connecticut, who could attest to the Offeror’s experience and services on similar projects. Include name of entity, contact person, phone number, email address, and project overview information.

References may or may not be reviewed or contacted at the discretion of the City. Typically, only references of the top ranked, short listed Offeror or Offerors are contacted. The City reserves the right to contact references other than, and/or in addition to, those furnished by an

Offeror.

2.9. Data information and disclosure

The selected vendor will be responsible for bi-annual consolidation and reporting of charging station electric usage, frequency of usage, and any other relevant data on the usage and reimbursement related financial.

2.10. Schedule, Timeline, and Milestone Tracking

The project timeline should be outlined here. Key milestones, including start date, major dates, and any associated milestone payment schedules, including a project completion date, should be inserted here. In the context of a project timeline, requiring milestone payments are considered project specific, and may not apply to all projects.

2.11. Capability

Detail the requirements, including standards or protocols that must be followed or adhered to and any other specific requirements or technologies that need to be used.

2.12. Pricing

All pricing must be valid for no less than one hundred and twenty (120) days from the RFP opening date. Services and materials for this project are exempt from State of Connecticut sales tax.

2.13. Qualification Expectations

Eligible respondents must be able to demonstrate the following:

2.13.1 Demonstrated experience with similar projects. To be qualified, the proposed project awardee for this project must have recently and successfully completed recent projects with similar scope and complexity and shall provide references for those projects.

2.13.2 Demonstrated experience with municipalities comparable to the City of

Bridgeport. Any additional information which demonstrates the respondent’s ability to perform the required work not already mentioned herein, must be provided.

2.13.3 Assigned Staff and office support must have the necessary experience, organization, and professional skills and facilities to successfully perform the required services described in the scope of work in this RFP. Description of the firm’s composition with identification of roles of all anticipated employees and/or subcontractors, if any. Resumes of key personnel are required for all key personnel.

2.13.4 No pending criminal litigation or criminal charges against the firm, Principal

Owners, Partners, Corporate Officers, or management Personnel.

2.14. Payment Terms

Payment terms are Net 45 Days.

2.15. Key Deliverables

The City of Bridgeport must provide a list of key deliverables i.e. transparent & “reliable” fees, superior customer service & responsiveness, demonstrated commitment to innovation and continuous improvement.

3. Submission Guidelines

3.1. Contacting the City of Bridgeport

The exclusive means by which all prospective respondents may obtain RFP packages, direct inquires, request and receive addenda and supplemental information, and submit proposals shall be through the City of Bridgeport’s bidding platform.

The City of Bridgeport has made it possible for vendors to view our solicitations, download bid packages and ask questions, free of charge.

Instructions to do so are as follows:

1. Go to https://procurement.opengov.com/portal/bridgeportct

2. Click on any bid you see. It will take you to that bid’s page.

3. On the right-hand side of the page, click on Register now for free!

4. After you register, you'll be able to view/download or ask questions on any bid you have interest in.

If you have any trouble registering, please contact OpenGov using the chat feature or send an email to procurement-support@opengov.com

Addenda Notification: Respondents are required to register on OpenGov. Once the respondent has completed registration, they will receive addenda notifications in their email. Ultimately, it is the sole responsibility of each respondent to periodically check the site for any addenda.

3.2. Electronic Submission Instructions

THIS METHOD IS PREFERRED.

Submissions are encouraged to be made electronically through the OpenGov site at https://procurement.opengov.com/portal/bridgeportct no later than 2:00 pm on Tuesday, January 14, 2025.

Questions and Answers: It is the responsibility of each firm to inquire about additional information or clarification as to any aspect of the RFP or the Project by submitting questions. The City of Bridgeport will receive questions until Friday, December 27, 2024 at 4:00 pm Eastern Standard Time (EST) and will provide answers to such questions by publishing them on the Procurement Portal. All firms are obligated to become familiar with such questions and answers and revise their proposals accordingly. The City of Bridgeport assumes no responsibility for a firm’s failure to read questions or answers and to revise their responses accordingly.

Late Submissions: City will not assume responsibility if a submission is misdirected, or its delivery is delayed. It shall be the sole responsibility of the submitter to pay for any type of delivery service charge, and to see that the Office of the Purchasing Agent receives his/her submission on time. The clock used shall be the Purchasing Agent’s official date and time stamp clock. The City does not assume financial responsibility for late deliveries by the U.S. Postal

System or any other delivery service.

https://procurement.opengov.com/portal/bridgeportct mailto:procurement-support@opengov.com https://procurement.opengov.com/portal/bridgeportct

Expenses: The City shall not be responsible for and/or shall not pay any costs associated with the preparation, submission, or presentation of any submission, or costs incurred by the responding firms during the interview and negotiations phase of the solicitation process

Information and Materials: Any information or materials submitted to this RFP shall become the property of the City of Bridgeport and will not be returned. All submitted materials will be available for public review.

Dates: Please keep in mind dates are estimates only and are subject to change.

3.3. Paper Submission Instructions

Submissions may also be made as follows:

ONE (1) ORIGINAL, THREE (3) COPIES AND ONE (1) ELECTRONIC VIA

THUMBDRIVE MUST BE SUBMITTED.

Sealed submissions must be received and time-stamped by the Department of Public Purchases prior to RFP closing time. No submission received after closing time will be considered. The opening will be in the City of Bridgeport Department of Public Purchases’ Conference Room. To ensure proper handling and avoid misdirected delivery, please mark your RFP envelope as follows:

MNX02225C-ELECTRICAL VEHICLE CHARGING STATIONS

Send your submissions to:

Caroline Sanchez City of Bridgeport Department of Public Purchases 2nd floor, 999 Broad Street Bridgeport, CT 06604

RFP submissions are due:

Tuesday, January 14, 2025 at 2:00 pm Eastern Standard Time (EST)

3.4. Timeline

Release Project Date: November 25, 2024

Question Submission Deadline: December 27, 2024, 4:00pm

Response Submission Deadline: January 14, 2025, 2:00pm

4. Evaluations

Selection of the successful proposal will be based upon submission of proposals meeting the evaluation criteria shown in the Evaluation Criteria Section. Proposal evaluations will be based on a points scale, using the Evaluation Criteria listed.

As part of the evaluation process, the City may ask questions of a clarifying nature from Offerors as required. The City may also request an oral presentation to explain the proposal and answer questions.

The City Reserves the right to cancel this RFP at any time or reject an or all proposals received as a result of this RFP if it is in the best interest of the City. The City reserves the right to waive any informality in any proposal.

5. Evaluation Criteria

Proposals will be evaluated utilizing an evaluation matrix based on a City Selection Committee’s project specific or weighted criterion. Typical decision criteria are listed in the chart below. The decision criteria in the chart below are for demonstration purposes, only. The decision criteria can vary based on project scope or request for proposal (RFP) type.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Responsiveness

Firm's ability to provide all services listed in

Scope of Work, Specifications, Electric Vehicle

Charging Station Maintenance Service Program

Requirements, and Installation Requirements.

Points Based 45 (45% of Total)

2. Expertise and past experience of Offerer providing Level 2 Ev Charging stations

Reference Scope of Work Section

Points Based 20 (20% of Total)

3. Expertise, experience, and qualifications of personnel

Expertise, experience, and qualifications of the

Offeror’s personnel relevant to the RFP.

Points Based 25 (25% of Total)

4. References

References for projects completed by offeror

Points Based 10 (10% of Total)

6. Selection Process

The City Selection Committee will review the responses to compliance with the required documentation to determine responsiveness. MBE firms, or firms that form a joint venture with non-MBE prime, and who are entitled to Evaluation Credits pursuant to City ordinance, will be determined and evaluation credits will be issued for purposes of selection.

The City Selection Committee, comprised of key internal stakeholders, will review, evaluate proposals, and score them and rank the responses on a 100-point scale with any evaluation credits awarded. Upon completion of the evaluation and scoring, the City Selection Committee may conduct post-evaluation interviews with the most qualified suppliers prior to a final decision. The City of Bridgeport reserves the right to reject any or all submissions and cancel this request for proposal (RFP), without liability.

Provide a timeline for when a decision will be made and the process for how suppliers will be notified.

7. Terms and Conditions

7.1. Payment Terms

See Section 2.14. Terms of Payments

7.2. Warranty and Support

See Section 2.7. EV Charging station maintenance service program requirements.

7.3. Openness of Procurement Process

Written responses, other discussions, correspondence, and all other pertinent records shall be handled as public records in compliance with State and Federal open records statutes and regulations.

7.4. Errors and Omissions

Once a response is submitted, the City of Bridgeport may consider requests by any contractor to correct errors or omissions but shall retain sole discretionary authority to determine the outcome of such a request.

7.5. Collusion

By offering a response to this RFP the suppler certifies that no attempt has been made or will be made by the consultant to induce any other person or firm to submit or not to submit a proposal for the purpose of restricting competition. All persons interested in this project, principal or principals being named therein, and no other person have an interest in this project or in the

Agreement which they may participate in. No person or agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting legitimate employees or established commercial agencies maintained by the consultant for the purpose of doing business. All firms interested in this project (including the firm's employees, representatives, agents, lobbyists attorneys and subconsultants) will refrain, under penalty of disqualification, from direct or indirect contact for the purpose of influencing the selection or creating bias in the selection process with any person who may play a part in the selection process, including the evaluation panel and other administrative staff. The policy is intended to create a level playing field for all potential firms; assure that contract decisions are made in public and to protect the integrity of the selection process.

7.6. Suspension and Debarment

The City will not participate in contracts with parties that have been debarred, suspended or excluded from Federal assistance programs per 2 CFR part 180 and part 1532 and 40 CFR part

31.35. Further, the respondent is required to verify that the respondent, or its principals, as defined at 49 CFR 19.995, or affiliates, as defined at 49 CFR 29.905, are excluded or disqualified as defined at 49 CFR 29.40 and 29.945.

The respondent is required to comply with 49 CFR 29, Subpart C and must include the requirement to comply with 49 CFR 29, Subpart C in any lower tier covered transaction it participates in.

By signing and submitting its bid or proposal, the respondent or proposer certifies as follows:

The certification in this clause is a material representation of fact relied upon by the City if it is later determined that the respondent or proposer knowingly rendered an erroneous certification, in addition to remedies available to the City the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. The respondent or proposer agrees to comply with the requirements of 49 CFR 29, Subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The respondent or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions.

7.7. Lease Agreement & Insurance Requirements

Please refer to section 2.4. Contracting-Lease Terms and Insurance.

Respondents to this request for proposals shall submit a sample term sheet and at lease one proposed form of lease agreement.

The proposer should provide information on the proposed types of insurance coverage and the levels of coverage to be provided, including but not limited to coverage such as Liability, Property, Environmental, EV Charging Station insurance and Cyber security.

7.8. City of Bridgeport Reservation of Rights

This solicitation is for a “Request for Proposal (RFP) only”. This request for proposal is not to be construed as a specific proposal or an offer to buy any products or services. Notwithstanding anything else herein to the contrary, the City expressly reserves all rights in its sole discretion and in the best interests of the City at any time prior to the selection of a preferred respondent and participating in a final contract, without any liability therefore, to:

• Modify any dates or other terms of the RFP upon posting notice,

• Waive any informality or non-material deficiencies in submissions,

• The consultant misstates or conceals any material fact in the proposal,

• Reject any and/or all proposals,

• Withdraw the RFP,

• Decline to select qualified vendors from the respondents to the RFP,

• Select one, more than one, or no respondents

• Not liable to any Respondent for damages of any type however arising.

8. Required Response Format

8.1. Executive Summary

The executive summary should include an introduction, a summary of the proposal, an understanding of requirements, and the value proposition.

8.2. Company Profile

A company overview should be provided, along with experience and expertise, certifications and accreditations, and key personnel assigned to the project including resumes. All personnel in responsible charge of the project will be required to process and maintain valid professional licenses and certifications for the State of Connecticut.

8.3. Case Studies | Comparable Projects

Prove demonstrated experience with similar projects. To be qualified, the proposed project awardee for this project must have recently and successfully completed recent projects with similar scope and complexity and shall provide references for those projects.

Provide demonstrated experience with municipalities comparable to the City of Bridgeport. Any additional information which demonstrates the respondent’s ability to perform the required work not already mentioned herein, must be provided.

8.4. Solution Proposal

A solution description, a detailed scope of work, a project plan, and a summary of how quality assurance will be maintained and guaranteed.

8.5. Financial Proposal

A cost breakdown including payment terms and cost justification should be provided.

8.6. Management Proposal

An organizational structure along with roles and responsibilities should be provided. Additionally, a communication strategy should be provided along with a project and quality assurance plan. Finally, responses shall clearly indicate the legal name, address, telephone number, and email address of the respondent and shall indicate whether the respondent is a corporation, general partnership, individual or other business entity.

8.7. References

Please provide three (3) client references applicable to your value proposition. See Section 2.8.

References.

9. Vendor Submission

1. Proposal Requirements*

Did you read through and confirm that you met all of the proposal requirements including the section:

A. Scope of Work

☐ Yes

☐ No

*Response required

2. Proposal Documents*

Please Upload your COMPLETE Proposal here, which includes the following:

A. Executive Summary

B. Company Profile

C. Case Studies | Comparable Projects

D. Solution Proposal

D. Financial Proposal

E. Management Proposal

F. References

*Response required

3. No Conflicts/Disclosure Form (Signed and notarized)**

Every business or individual that is issued a notice of intent to award pursuant to the city’s purchasing ordinance (section 3.08.070, as amended), must fully and accurately complete this disclosure form. If there is insufficient space for any answer, attach additional sheets.

*Response required

10. Appendix A

Professional Services Insurance Rider

As a provider of Professional Services, the Consultant shall provide and maintain insurance coverage related to its services in connection with the Project in compliance with the following requirements.

The insurance required shall be written for not less than the scope and limits of insurance specified hereunder, or required by applicable federal, state and/or municipal law, regulation or requirement, whichever coverage requirement is greater. It is agreed and understood that the scope and limits of insurance specified hereunder are minimum requirements and shall in no way limit or preclude the City from requiring additional limits and coverage to be provided under the

Consultant's policies.

The insurance obligations under this agreement shall be (1) all the insurance coverage and/or limits carried by or available to the Consultant; or (2) the minimum insurance coverage requirements and/or limits shown in this agreement, whichever is greater.

Minimum Scope and Limits of Insurance:

Workers' Compensation: With respect to all operations the Consultant performs, it shall carry workers' compensation insurance in accordance with the requirements of the laws of the State of

Connecticut, and Employer's Liability limits of One Hundred Thousand Dollars ($100,000) coverage for each accident, One Hundred Thousand Dollars ($100,000) coverage for each employee by disease, Five Hundred Thousand Dollars ($500,000) policy limit coverage for disease.

Commercial General Liability: With respect to all operations the Consultant performs it shall carry Commercial General Liability insurance providing for a total limit of One Million Dollars

($1,000,000) coverage per occurrence for all damages arising out of bodily injury, personal injury, property damage, products/completed operations, and contractual liability coverage for the indemnification obligations arising under this Agreement. The Annual Aggregate limit shall not be less than Two Million Dollars ($2,000,000).

Automobile Liability: With respect to each owned, non-owned, or hired vehicles the

Consultant shall carry Automobile Liability insurance providing One Million Dollars

($1,000,000) coverage per accident for bodily injury and property damage.

Professional Liability: The Consultant shall provide Professional Liability Insurance covering errors and omissions. Such insurance shall be in an amount no less than $1,000,000 for each claim and $1,000,000 Aggregate. Such insurance coverage shall remain in place for seven years after City’s acceptance of Consultant’s work, and if Consultant’s insurance coverage is written on a “claims made” basis, such seven-year requirement can be satisfied through a combination of an extended reporting period and tail coverage.

Acceptability of Insurers: The Consultant's policies shall be written by insurance companies licensed to do business in the State of Connecticut, with an AM Best rating of A-VII, or better. Additionally, all carriers are subject to approval by the City of Bridgeport.

Subcontractors: The Consultant shall require all subcontractors to provide the same "minimum scope and limits of insurance" as required herein. All Certificates of Insurance shall be provided to the City's Office of the City Attorney and to the City’s Purchasing Department required herein

Deductibles and Self-Insured Retentions: Any deductible or self-insured retention must be declared to and approved by the city. All deductibles or self-insured retentions are the sole responsibility of the Consultant to pay and/or to indemnify.

Notice of Cancellation or Nonrenewal: Each insurance policy required shall be endorsed to state that coverage shall not be suspended, voided, cancelled, or reduced in coverage or in limits before the expiration date except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. Notwithstanding this requirement, the

Consultant is primarily responsible for providing such written notice to the City thirty (30) days prior to any policy change or cancellation that would result in a change of the amount or type of coverage provided. In the event of any such change the Consultant shall provide comparable substitute coverage so that there is no lapse in applicable coverage or reduction in the amount of coverage available to the City related to the Consultant’s Services.

Waiver of Governmental Immunity: Unless requested otherwise by the City, the Consultant and its insurer shall waive governmental immunity as defense and shall not use the defense of governmental immunity in the adjustment of claims or in the defense of any suit brought against the City.

Additional Insured: The liability insurance coverage, (excluding Workers' Compensation &

Professional Liability, if included) required for the performance of the Services shall include the

City as an Additional Insured with respect to the Consultant's activities to be performed under this Agreement. Consultant’s insurance shall be primary and shall not seek contribution from any other insurance carried by the additional insured in the payment of a claim.

Waiver of Subrogation: Consultant hereby waives the right to subrogate or seek recovery from

City of Bridgeport and its insurance carriers. This waiver of subrogation does not apply to

Professional Liability coverage.

Certificate of Insurance: Prior to the commencement of services under this Contract, the

Consultant shall furnish Certificate(s) of Insurance to the City. The Certificate(s) will specify all parties who are endorsed on the policy as Additional Insureds (or Loss Payees). The Certificates and endorsements for each insurance policy are to be signed by a person authorized by the insurer to bind coverage on its behalf. Renewals of expiring Certificates shall be provided prior to expiration but no more than fifteen (15) days after policy renewal.

Certificates shall designate the City in the following form and manner:

“City of Bridgeport, its elected officials, officers, department heads, employees, agents, servants, successors and assigns ATIMA Margaret E. Morton Government Center 999 Broad Street, 2nd Floor Bridgeport, Connecticut 06604”

All insurance documents required should be mailed to the Office of the City Attorney 999 Broad

Street 2nd Floor Bridgeport, Connecticut 06604.

Waiver of requirements: The City Attorney may vary these insurance requirements at her sole discretion if it determines that the City's interests will be adequately protected by the provision of different types or other amounts of coverage.