Electrical Fuses and Fuse Holders RFQ~2.pdf

RFQ# 18-0176 / Electrical Fuses and Fuse Holders Page 1

R E Q U E S T F O R Q U O T E

RFQ# 18-0176 / Electrical Fuses and Fuse Holders

*Quotes must be submitted no later than January 22, 2020, by 2:00 p.m. Central Daylight Time (CDT)

AGENCY: Illinois Tollway ADDRESS: 2700 Ogden Avenue CITY: Downers Grove, Illinois 60515 CONTACT: Sonja Wolniakowski, Buyer PHONE: 630-241-6800 ext. 4603

FAX: 630-795-7908

EMAIL: Sonja.Wolniak@getipass.com

Specifications and Requirements

1. DESCRIPTION OF SUPPLIES AND SERVICES

1.1. SUPPLIES AND/OR SERVICES REQUIRED: The Illinois State Toll Highway Authority (ISTHA) is seeking a vendor to furnish and deliver non-automotive Electrical Fuses and Fuse Holders that are required for the on-going maintenance of the Tollway’s facilities. Refer to the Pricing Section for details.

1.1.1 Brand Name or Equal: All of the items are specified by manufacturer and manufacturer’s product number. Specifications are to establish standards of quality and performance and not for the purpose of limiting competition. Products of other manufacturers may be substituted where specified if the bidder can establish that they are equal to or better than those specified in quality, performance, design, and suitability for the intended use. The Illinois Tollway’s determination thereof shall be final.

The Illinois Tollway recognizes that differences in engineering design and methods may exist among manufacturers that do not significantly alter performance. The Illinois Tollway reserves the right to determine when such differences are acceptable substitutes to the contract specifications and may waive technical differences in the award of the bid when it is in the best interest of the Illinois Tollway to do so.

1.1.2 Quantities: It shall be expressly understood by the bidder that the estimated bid quantities specified in the contract documents are for the purpose of determining the lowest bid and to establish unit prices. The Tollway may, over the term of the Contract, place orders for more or fewer than the estimated quantities stated. The Tollway does not guarantee that any minimum number of quantities shall be ordered from the Vendor. Materials furnished under this contract shall be delivered in multiple deliveries as determined by the needs of the Illinois Tollway. The estimated quantities of this contract shall be based on a period of two (2) years; prices shall remain firm for the term of the contract. The decision to pre-order and hold any inventory rests solely with the Vendor.

mailto:Sonja.Wolniak@getipass.com

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1.1.3 Samples: Upon the Tollway’s request, the successful bidder shall be required to submit samples of substituted items. Samples shall be mailed to the Illinois Tollway’s Central Administration Building located at 2700 Ogden Avenue, in Downers Grove, IL 60515, Attention: Tony Catezone, Buyer. It is the responsibility of the bidder to make arrangements for the delivery of the samples. Samples shall become the property of the Tollway and shall be used as master samples to verify future shipments for compliance with contract specifications.

1.1.4 Catalog Pricing Items (Group 2): The percent discount bid in Group 2, Catalog Pricing, shall remain in effect for the entire term of the contract and any subsequent renewals. The successful bidder shall supply the Tollway with two (2) Manufacturer’s Parts Price Lists within seven (7) business days after the notification of award. Copies shall be current and effective as of the contract start date. In the event the catalog is not available in paper format, the Vendor may provide this information in CD- ROM form compatible with any current Windows platform or a website accessible by Tollway personnel. During the initial term of the Contract and any subsequent renewals, the Tollway shall accept supplements to the manufacturer’s list price catalog. It shall remain the sole responsibility of the Vendor to provide price supplements to the Tollway. These prices shall be effective as of the date the price supplements are received by the Tollway’s Purchasing Department and shall be applied only to subsequent orders placed by the Tollway and not to pending orders already placed but not received by the Tollway. Price supplements shall be sent to:

Illinois Tollway Central Administration Building

Attn.: Procurement Department 2700 Ogden Avenue

Downers Grove, IL 60515

1.1.5 Return of Goods: The Illinois Tollway may find it necessary to return materials purchased under the contract if they become unusable due to a change in requirement. The Vendor shall agree to credit the purchase price to the Illinois Tollway for any returned items obtained through the contract. It is understood and agreed that such returned items shall be clean, undamaged, and in a saleable condition. This return agreement shall be in effect for a period of ninety (90) days from the termination date of the contract even though the vendor does not hold the contract at the time the return is made.

1.1.6 Backorders: Electronic or written notification of backordered Fuse and Fuse Holders shall be sent immediately to the Tollway. For any backorders for materials manufactured prior to ordering that cannot be filled within ten (10) business days, the Tollway shall have the option of accepting or canceling the backorder or the Tollway may submit a request for a substitute.

1.1.7 Mis-shipments and Defective Merchandise: The Vendor shall be responsible for any incorrect or damaged shipments and defective merchandise. The Vendor shall make arrangements with their common carrier or company personnel to pick-up any unacceptable materials within forty-eight (48) hours of notification.

The Vendor shall replace the incorrect, damaged, or defective merchandise or issue a credit within ten (10) business days of the return. If the replacement merchandise or a credit is not received within ten (10) business days, the Tollway shall deduct the amount of the return from any outstanding invoice at the time of payment.

The Tollway shall not be subject to restocking charges due to Vendor error. The Illinois Tollway shall not pay any restocking charges for incorrect, damaged, or defective items returned under the contract.

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1.2. MILESTONES AND DELIVERABLES:

1.2.1. INVOICES: The Vendor shall present itemized invoices within fifteen (15) days of each delivery to the Tollway. Invoices shall be marked to the attention of the Contract Invoice Administrator and delivered to the Illinois Tollway, P.O. Box 3094, in Lisle, IL 60532.

1.3. VENDOR/STAFF SPECIFICATIONS: The Vendor shall be the manufacturer or an authorized dealer/distributor of the proposed items or be capable of providing genuine parts, assemblies and/or accessories as supplied by the original equipment manufacturer (OEM). Further, the Vendor shall be capable of furnishing original product warranty and manufacturer’s related services such as product information, product recall notices, etc. The Tollway may require the bidder to submit a letter from the manufacturer which authorizes their distribution of this product.

1.4. TRANSPORTATION AND DELIVERY: Delivery shall be freight on board (FOB) between the hours of 8:30 am through 3:00 pm CDT to the following location: Illinois Tollway Central Warehouse, 4 S. 496 Naperville Road, in Naperville, IL 60563. Deliveries shall be made within ten (10) working days after receipt of an order. Vendor shall submit itemized invoices within fifteen (15) days of each delivery to the Tollway.

2. TERM AND TERMINATION

2.1 TERM OF THIS CONTRACT: The estimated duration of this contract shall be for the period of two (2) years estimated as February 15, 2020 through February 14, 2022. Unless otherwise specified, this Contract shall commence upon the last dated signature of the Parties.

2.2 RENEWAL: This Contract may not be renewed unless the renewal period(s) and any applicable conditions are shown below. The renewal shall be subject to the same terms and conditions as the original Contract unless otherwise stated below. Renewal pricing is shown below. However, the Contract may not renew automatically, nor may the contract renew solely at the Vendor’s option.

The State reserves the right to renew for a total of two (2) years in one of the following manners:

a) One renewal covering the entire renewal allowance,

b) Individual one-year renewals up to and including the entire renewal allowance, or

c) Any combination of full or partial-year renewals up to and including the entire renewal allowance.

2.3 TERMINATION FOR CAUSE: The State may terminate this Contract, in whole or in part, immediately upon notice to the Vendor if it is determined that the actions, or failure to act, of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause jeopardy to health, safety, or property. The Contract may be terminated if the State determines that the Vendor lacks the financial resources to perform under the Contract. If Vendor fails to perform to the State’s satisfaction any material requirement of this Contract or is in violation of a material provision of this Contract, the State shall provide written notice to the Vendor requesting that the breach or noncompliance be remedied within the period of time specified in the State’s written notice. If the breach or noncompliance is not remedied by that date the State may either:

a. immediately terminate the Contract without additional written notice or

b. enforce the terms and conditions of the Contract, and in either event seek any available legal or equitable remedies and damages.

2.4 TERMINATION FOR CONVENIENCE: Following thirty (30) days written notice, the State may terminate this Contract in whole or in part without the payment of any penalty or incurring any further obligation to the Vendor. Following any such termination for convenience, the Vendor shall be entitled to compensation upon submission of invoices and proof of claim for services provided under this Contract up to and including the date of termination.

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This contract is contingent upon and subject to the availability of funds. The State, at its sole option, may terminate or suspend this contract, in whole or in part, without penalty or further payment being required, if the Illinois General Assembly or the federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason. 30 ILCS 500/20-60.

The Vendor shall be entitled to compensation upon submission of invoices and proof of claim for supplies and services provided in compliance with this contract up to and including the date of termination.

3. STANDARD TERMS AND CONDITIONS

3.1 CONTRACT DOCUMENTS

Upon award, vendors will be required to complete a contract along with applicable forms and disclosures. The required forms are as follows, and are not required at the time of bid submission:

FORMS A SECTION

Complete this section if you are not using an Illinois Procurement Gateway (IPG) Registration # https://www2.illinois.gov/cpo/general/Documents/Forms%20A%20Section%20V.18.1.doc

OR

FORMS B SECTION

Complete this section only if you are using an IPG Registration # https://www2.illinois.gov/cpo/general/Documents/Forms%20B%20Section%20V.18.1.doc

3.2 INVOICING INFORMATION

Vendor(s) are required to attest to the standards set forth in this contract and must include the following statement on every one of their invoices delivered to the Tollway pursuant to statute 605 ILCS 10/16.1.

This statement must be imprinted on the invoice or an attachment attesting to the following statement:

INVOICE#_____________ INVOICE DATE_____________

“The Seller, _______________________________ hereby certifies that the goods, merchandise and wares shipped in accordance with the attached delivery invoice have met all the required standards set forth in the purchasing contract”.

Authorized Representative

If the Vendor does not comply with attesting to the statute 605 ILCS 10/16.1 this will cause delay in payment.

All invoices must include original order date to ensure accurate and timely payment processing.

Invoices shall be sent to the following address:

Illinois Tollway

Attention: Procurement P.O. Box 3094

Lisle, Illinois 60532-8094 https://www2.illinois.gov/cpo/general/Documents/Forms%20A%20Section%20V.18.1.doc https://www2.illinois.gov/cpo/general/Documents/Forms%20B%20Section%20V.18.1.doc

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Pricing

*Notes to Vendor: All Quoted prices must be valid for 180 days from date of submission.

No price increases shall be accepted.

In the event of a price decrease, the Agency is guaranteed to receive the lowest price.

METHOD AND RATE OF COMPENSATION: Vendor shall be compensated by the following method: The Tollway is providing the vendor information in the table below for the purpose of determining a low bidder. Vendor shall bid on all items within each Group and all Groups in order to be considered responsive. Failure to bid on all items shall result in a disqualified bid. The estimated quantities of this contract shall be based on a period of two (2) years; prices shall remain firm for the term of the contract.

Group 1 – Line Items

Line # Tollway Item #

Description Estimated Quantities

Unit of Measure

Unit Price

Extension (Estimated

Quantities X Unit Price)

1 32819

Fuse, 6 Amp 600 V Bussman #KTK 6 Or equal with sample if requested

3,000 Each $ $

Specify Manufacturer: Specify Product #:

2 32817

Fuse, 10 Amp 600 V Bussman #KTK 10 Or equal with sample if requested

3,000 Each $ $

Specify Manufacturer: Specify Product #:

3 26358

Fuse Holder Bussman #HEB-AA Or equal with sample if requested

50 Each $ $

Specify Manufacturer: Specify Product #:

4 32845

Fuse Holder Bussman #HEB-AW Or equal with sample if requested

50 Each $ $

Specify Manufacturer: Specify Product #:

5 131208

In-Line Fuse Holder Assembly, Complete Bussman #HEB-AW-RLC-A Or equal with sample if requested

500 Each $ $

Specify Manufacturer: Specify Product #:

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Line # Tollway Item #

Description Estimated Quantities

Unit of Measure

Unit Price

Extension (Estimated

Quantities X Unit Price)

6 75690

Fuse, Time Delay 20 Amp 250V Bussman #FRN 20 Or equal with sample if requested

40 Each $ $

Specify Manufacturer: Specify Product #:

7 166146

Fuse 10A Littelfuse #FLQ 10 or Bussman #FNQ10 Or equal with sample if requested

30 Each $ $

Specify Manufacturer: Specify Product #:

8 166147

Fuse, Time Delay, 5A 500 Volt, 13/32” x 1-1/2” Bussman #FNQ5 or Littlefuse #FLQ 5 Or equal with sample if requested

6,000 Each $ $

Specify Manufacturer: Specify Product #:

9 160020

Fuse 12 Amp (5AG) Bussman #FNQ12 Or equal with sample if requested

100 Each $ $

Specify Manufacturer: Specify Product #:

10 75691

Fuse 30 Amp, Dual Element Bussman #FRN30 Or equal with sample if requested

80 Each $ $

Specify Manufacturer: Specify Product #:

11 126984

Fuse 5 Amp Bussman #KTQ5 Or equal with sample if requested

60 Each $ $

Specify Manufacturer: Specify Product #:

Total Group 1 (Items 1 through 11) $

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Group 2: Percent Discount From Manufacturer’s Catalog Price

The Illinois Tollway is also seeking a percent discount from the manufacturer’s list price for all other Electrical Fuses and Fuse Holders that the Tollway may purchase throughout the contract term. Bidder shall enter the discount from manufacturer’s list price in the pricing table below. Bidder shall determine the amount of discount from the manufacturer’s published list price that they are willing to provide the Tollway. This price shall be applied to all items and parts, other than those detailed in Group 1, purchased utilizing this contract.

To complete the Pricing Table below the Bidder shall multiply the “Estimated Usage” by “Percent Discount from Manufacturer’s List Price” to obtain the “Dollar Value of Percent Discount from Manufacturer’s List Price.” To obtain the “Extension,” subtract the “Dollar Value of Percent Discount” from the “Estimated Usage.” For example; $60,000.00 (“Estimated Usage”) x 1% (“Percent Discount”) = $600.00 (“Dollar Value of Percent Discount”). To obtain the “Extension,” $60,000.00 (“Estimated Usage”) - $600.00 (“Dollar Value of Percent Discount”) = $59,400.00 (“Extension”).

Line # Manufacturer’s Catalog Estimated

Dollar Usage Amount

Percent Discount From Manufacturer’s

List Price

Extension (Percent Discount

Multiplied By Estimated Usage)

Total Bid (Estimated

Usage Minus Extension)

1 Cooper-Bussman $5,000.00 % $ $ 2 Littelfuse $5,000.00 % $ $ 3 Farraz Shawmut (Gould)

(“Mersen”) $5,000.00 % $ $

Group 2 Total Bid: $

GROUP TOTALS

Group 1 Total Bid: $

Group 2 Total Bid: $

Groups 1 and 2 Grand Total Bid: $

IPG Registration Number: Expiration Date:

COMPANY NAME:

PRICE(S) QUOTED BY:

DATE:

SIGNATURE: