Electric Equip Transformer Testing SOW v3.pdf

INSPECTION AND TESTING OF THE ELECTRICAL POWER DISTRIBUTION SYSTEM

STATEMENT OF WORK/SPECIFICATIONS

The Contractor shall provide all labor, supervision, materials, tools, and equipment necessary to provide maintenance, inspection, testing, and calibration of the Electrical Power Distribution System, located at the Veterans Healthcare System of the Ozarks 1100 North College Avenue Fayetteville, AR 72703 as defined in the Scope of Work (SOW).

1.0 GENERAL OVERVIEW

A. This Statement of Work (SOW) describes the requirements for the inspection, testing, and calibration of the Electrical Power Distribution System and all of its components at the VA Medical Center in Fayetteville, Arkansas. These work items are referenced hereafter as “Maintenance and Testing” in this document, in accordance with VHA Directive 1028, dated February 24, 2020. Reference attached directive.

B. This SOW describes the requirements for the Qualified Professional Electrical Contractor – known hereafter as “Contractors” in this document. Contractors who are contracted by VHA Medical Center to perform maintenance and testing of the Electrical Power Distribution System, and all of its components shall meet all requirements stated in Section 3, Scope of Work.

C. This SOW describes the requirements to establish maintenance and testing reports.

2.0 GENERAL TASKS

A. Work items, definitions, and references shall comply with the latest edition of the ANSI/NETA

– Maintenance Testing Specifications, MTS-2015.

B. Contractors shall immediately report deficiencies that they deem critical or catastrophic to the

Contracting Officer Representative (COR), and Chief or Facilities Management Service (Chief Engineer) for immediate action.

C. Defective/worn equipment or repairs required to bring equipment into proper working condition shall be noted on the daily report and brought to the COR or VA Facilities Management Supervisor’s attention immediately upon discovery.

D. Install oil sample ports on all MV transformers.

E. Maintenance, inspection and testing shall be performed on the Electrical Power Distribution

System as per the following:

1. ANSI/NETA MTS-2015 Maintenance, inspection, testing, and calibration requirements for all equipment as identified at the following link:

http://www.netaworld.org/standards/ansi-neta-mts

2. ANSI/NETA MTS-2015 Reference Tables and Appendix A (Definitions) for all required maintenance, inspection and testing requirements (Attachment 1)

3. Equipment Inventory Part 1, 2, and 3 (Attachment A, B, & C). This list is not all inclusive and additional items may be discovered as work commences.

F. Outages for inspections shall be confirmed & scheduled a minimum of 8 (eight) weeks in advance. Contractor is responsible for submitting outage requests to the COR, see Attachment D. Services shall be performed in the months of October and November of each contract year.

All work will be conducted outside of normal business hours in efforts to minimize impact on patients. Normal business hours are defined below. Contractor shall coordinate with the COR on activities/events, dates, times, buildings, impacts, and seasonal considerations, when drafting schedule.

G. After completing maintenance, testing, inspection and calibration of each device in the electrical distribution equipment the contractor shall place an adhesive label on each device containing their company name, test results and date of the services performed. The label must be in a format approved by the COR before using.

H. Contractor is responsible for providing temporary power sources during outages based on direction given by COR.

I. With assistance from the VAMC Facilities Management Electrical Team Personnel, the contractor shall be responsible for the investigation and preparation of outages.

1. One-line diagrams and riser information will be provided to the contractor for reference only. The Contractor shall be responsible for verifying the electrical systems affected by testing.

2. Outage impacts shall be identified in collaboration with the COR.

3. The contractor shall repair any damage caused by the execution of this contract to the satisfaction of the COR.

4. All work activity within occupied portions of the facility shall be immediately cleaned and restored to its original finished condition upon completion of activity. If activity continues into the next workday, the area shall be left clean, safe, and presentable.

5. Contactor shall follow Lock Out Tag Out Procedures and wear proper required PPE in accordance with the NEC.

3.0 INSPECTION AND TESTS

A. System Function Tests

1. For all equipment listed on Attachments A, B, C, as described throughout the

Statement of Work.

B. Infra-Red Scanning (IR Scanning)

1. For all equipment listed on Attachments A, B, C, as described throughout the Statement of Work per ANSI/NETA.

4.0 BASE YEAR SPECIFIC TASKS

a) Base Year consists of testing of circuit breakers 52F5, 52F6, 52F8, and 52F10 (Located in Building 27), and all subsequent medium voltage transformers, switchgears, dry type transformers, automatic transfer switches, motor control centers, distribution panelboards, panelboards, and switchboards downstream of breakers 52F5, 52F6, 52F8, and 52F10. See Attachment A for the equipment list.

b) Removal, replacement, and retro-fitment of Building 1 and Building 11 breakers with Square-D approved equipment, methods, and procedures. See Attachment A for the equipment list.

5.0 ORDER PERIOD 1 SPECIFIC TASKS

Year 1 consists of testing of testing circuit breakers 52F2, 52F11, and 52F12 (Located in Building 27), and all subsequent medium voltage transformers, dry type transformers, switchgears automatic transfer switches, motor control centers, distribution panelboards, panelboards, and switchboards downstream of breakers 52F2, 52F11, and 52F12. See Attachment B for equipment list.

6.0 ORDER PERIOD 2 SPECIFIC TASKS

Year 2 consists of testing circuit breakers 52F4 and 52F7 (Located in Building 27), and all subsequent medium voltage transformers, dry type transformers, switchgears automatic transfer switches, motor control centers, distribution panelboards, panelboards, and switchboards downstream of breakers 52F4 and 52F7. See Attachment C for the equipment list.

7.0 ORDER PERIOD 3 SPECIFIC TASKS

Year 3 consists of testing of circuit breakers 52F5, 52F6, 52F8, and 52F10 (Located in Building 27), and all subsequent medium voltage transformers, switchgears, dry type transformers, automatic transfer switches, motor control centers, distribution panelboards, panelboards, and switchboards downstream of breakers 52F5, 52F6, 52F8, and 52F10. See Attachment A for the equipment list.

8.0 ORDER PERIOD 4 SPECIFIC TASKS

Year 4 consists of testing of testing circuit breakers 52F2, 52F11, and 52F12 (Located in Building 27), and all subsequent medium voltage transformers, dry type transformers, switchgears automatic transfer switches, motor control centers, distribution panelboards, panelboards, and switchboards downstream of breakers 52F2, 52F11, and 52F12. See Attachment B for equipment list.

9.0 CONTRACT DELIVERABLES/DOCUMENTATION

A written Engineering Service Report (ESR) all be provided to the COR noting the work performed and shall be provided to the VA within 7 days of completion. In addition, each ESR must, at a minimum, document the information listed below legibly and in complete detail. A written report is required upon completion of all work performed under this agreement. Failure to provide written reports could result in delay of payments. Reports must be submitted in original copy.

A. Company’s name, addresses, telephone, and email addresses.

B. Name and signature of contractors who performed the maintenance and testing.

C. VA Work Contract Number, name of VA Contracting Officer. Date and Time of Work D. Copies of Contractor’s Valid Licenses, Professional and Training Certificates E. Descriptions and Model Numbers of specialized tool and equipment used, such as torque wrench or infrared scanning camera.

F. Location (to include building and room number), Type, Name and Name Plate Information of

Electrical Equipment maintained and tested.

G. Descriptions of work items Test Data H. Reference Materials such as equipment manufacturer’s specifications

I. Remarks on conditions of electrical equipment, including a listing of all deficiencies, if any.

J. Recommended corrective actions, if any

Submit two (2) hard copies of the final report and one electronic version in a mutually agreed format. The report must include an Enclosure Condition Assessment Report (transformer enclosure/pedestal), a legible 1 Line Diagram with updated notes if necessary, and the reports for each of the tests conducted.

Contractor can break down schematics into sections with COR approval.

10.0 FACILITY CHECK IN/OUT REQUIREMENTS

The Contractor shall be required to report to The Engineering Service, Bldg. 5 to sign-in in the Contractor Logbook. This check-in is mandatory.

VA Contact Person(s): COR: Ryan Staggs ALT COR: Josh Smith

Telephone Number & Extension: 479-387-4171 and ALT COR 479-387-2871

Contractor – Provide telephone number(s) to call for your service: ____________

Provide name(s) of authorized contact person(s) __________

11.0 HOURS OF OPERATION

A. Normal hours of operation are Monday through Friday from 06:00 am to 16:30 pm, excluding national holidays. Services will be performed outside normal business hours, to include evenings, and weekends; unless otherwise requested or approved by the COR or his/her authorized designee. Work will be scheduled to have minimal impact on patient care services.

B. Federal and National Holidays observed by the VAMC are:

National Holidays

New Year's Day Martin Luther King's Birthday Juneteenth Labor Day Thanksgiving Day Columbus Independence Day Christmas Day Veterans Memorial Day Presidents Day

1. Also included would be any other day specifically declared by the President of the United States to be a National Holiday.

2. When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday.

3. The optimal holidays to work on would be any Federal Holidays.

12.0 CONTRACTOR QUALIFICATIONS

A. Contractor technicians shall have at least three (3) years of experience as an Electrical Technician, with the properly trained and licensed permanent staff required to perform the proposed work. Electrical Contracting (i.e., the construction, repair, and maintenance of industrial and commercial electrical distribution systems) shall be the primary interest/specialty of the Contractor’s core business operation.

B. Contractors shall be licensed to operate in the State of Arkansas and have personnel that are certified by the International Electrical Testing Association (NETA) as NETA Certified Technicians (or an equivalent certification) and have completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training. There shall be at least one OSHA certified person present at the job sites at all times.

C. Contractors shall have safety training – either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the Workplace. Each of the contractor’s on-site crew leaders shall hold a current certification, Level III or higher, in electrical testing. This certification shall be in accordance with ANSI/NETA ETT-2000, Standard for Certification of Electrical Testing Personnel. Field service personnel of the manufacturer of the equipment being evaluated shall be certified by the manufacturer to perform these electrical tests and inspections.

D. Contract must provide copies of certification and training certificates/licenses for all employees who will be performing the tasks listed within this SOW. Training certifications or equivalent shall be submitted to the VA Contracting Officer with bid submittal.

E. Contract must submit a sample page(s) showing the format of the report they will be using for the final report and the data they will be including.

F. Contractors shall have a verifiable track record of working in the maintenance, inspection, and testing of complex Electrical Power Distribution Systems including medium and low voltage switch gear/switchboards, low voltage controls, backup generators, automatic transfer switches, wiring, transformers and other electrical appurtenances and their components in healthcare, industrial, educational, and/or commercial facilities for a minimum of three (3) years.

Contractor must have verifiable experience with Square D and Eaton circuit breakers per the attached Inventory List.

G. Contractors shall have ready access to the latest versions of the following references:

1. NFPA 70, National Electrical Code

2. NFPA 70B, Recommended Practice for Electrical Equipment Maintenance

3. NFPA 70E, Standard for Electrical Safety for the Workplace

4. NFPA 99, Health Care Facilities Code

5. NFPA 110, Standard for Emergency and Standby Power System

6. OSHA Standard 29 CFR 1910, Subparts I, J, K &

7. International Electrical Testing Association, Inc. (ANSI/NETA MTS- 2015) Standard for

Maintenance Testing Specifications for Electrical Power Distribution Equipment and Systems

8. Operating/Maintenance manuals and specifications of the electrical equipment to be maintained and tested – These documents may be obtained from the VHA Medical Center.

If not available, they shall be obtained from the equipment manufacturers.

H. Contractors shall be equipped with all necessary tools, test equipment, and Personal Protective

Equipment (PPE) including Hazard Risk Category 3 Arc Flash Suits meeting ASTM F 1506 Standard for Electrical Safety to perform the work safely, effectively, and in a timely manner.

All tools, test equipment, and PPE shall also comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and/or NFPA 70E as applicable. All instruments and test equipment utilized for this work shall meet the requirements of ANSI/NETA MTS-2015. Prior to the start of work, the contractor shall provide the Fayetteville VAMC with documentation stating that all instruments and test equipment have been calibrated within the last 12 months. Dated calibration labels shall be visible on all instruments and test equipment.

I. When performing work under the provisions of this contract, the Contractor’s employees must strictly observe the requirements of all applicable Department of Veterans Affairs, U.S.

Department of Labor Occupational Safety and Health Administration, U.S. and Arkansas Environmental Protection Agencies (ADEQ), and VA Medical Center rules, regulations, and policies. Including but not limited to, rules and regulations pertaining to fire safety, infection control (ICRA), lock, and tag out procedures, and confined space entry within in the VA Medical Center.

13.0 PROTECTION OF GOVERNMENT PROPERTY

During work execution, the Contractor shall take special care to protect Government property including furniture, walls, baseboards, and other surfaces. Accidental splashes shall be removed immediately. Damage resulting from the Contractor operations shall be repaired by the Contractor, including painting, refinishing, or replacement, if necessary, at no additional cost to the Government. The Contractor shall be responsible to meet OSHA/Safety requirements in the performance of the work. This shall include, but not limited to, taking all the necessary precautions to protect the patients, visitors, and/or staff at each location. The Contractor shall be held responsible for any injuries and /or damage, which may be caused as a result of the Contractors failure to adhere to these requirements.

14.0 DAMAGE

Extreme caution shall be exercised to prevent damage to the building and its contents. Any damage must be reported to the COR immediately for appropriate action. Any damage caused by the contractor will be repaired and/or replaced to the satisfaction of the VA at the Contractor’s expense.

15.0 CONFORMANCE STANDARDS

A. This Statement of Work describes the requirements for the Qualified Electrical Contract Professionals’ - known as “Contractors” in this document, hereafter. Contractors who are contracted by VHA Medical Center to perform maintenance and testing of the Electrical Power Distribution System and shall meet all requirements stated herein. The work described in this specification shall be performed by an independent electrical power distribution systems infrared electrical testing consultant (T.C.) whose primary business is in high, medium and low voltage testing. This project requires specialized testing of selected existing primary and secondary components of the electrical distribution system, as specified herein and as noted in NFPA 70B for testing and maintenance, (cleaning, measuring, testing, calibrating, maintaining), infrared inspections and ultrasonic testing of electrical equipment and NFPA 110 for the required three-year testing. This includes all incoming building service equipment, i.e.: primary switches, and secondary main building services listed in attached spreadsheets.

B. Any item found to be out of tolerance, or in any other way defective as a result of the required testing, shall be reported to the Contracting Officers Representative (COR) immediately. Repairs/replacements are not covered under this contract. Purchase Orders will be issued and/or solicited for repair and replacement work to be completed.

After appropriate corrective action is completed the item shall be re-tested.

C. All existing equipment, apparatus and work shall be tested to insure its proper and safe operation in accordance with these specifications, and manufacturer's standards.

D. All equipment shall be tested and inspected in accordance with the latest applicable National Electrical Testing Association (NETA) standards, ASNT guidelines and manufacturers' instructions. All individual components of an assembly shall be tested with the component in its final connected stage to confirm the actual intended operation of the device.

16.0 DEFINITIONS/ACRONYMS

A. COR - Contracting Officer's Representative

B. ESR - Engineering Service Report (vendor). A documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract.

C. Acceptance Signature - VA employee who is authorized to sign-off on the ESR which indicates that the work has been concluded or is still pending completion, or that the Emergency Repair has been accomplished or is still in a pending status.

D. Authorization Signature - COR's signature; indicates COR accepts work status as stated in

ESR.

E. OSHA – Occupational Health and Safety Administration

F. PPE – Personal Protective Equipment

G. VAMC - Department of Veterans Affairs Medical Center