EHR RFQ 80JSC025Q7001.pdf

Request for Quote

80JSC025Q7001

Electronic Health Record

This notice is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This synopsis/solicitation 80JSC025Q7001 constitutes a Request for Quotations (RFQ) and incorporates provisions and clauses (Attachment E: Provisions and Clauses) in effect through Federal Acquisition Circular 2025-03.

Offerors are encouraged to review this RFQ and its attachments in their entirety.

NASA Human Health & Performance Directorate has a requirement to replace the current commercial-off-the-shelf (COTS) Electronic Health Record (EHR) system at Johnson Space Center (JSC) with a new COTS, on-premises EHR solution. All products and services rendered shall be in accordance with the Performance Work Statement (PWS). All services shall be completed no later than July 2026. See Attachment A: Performance Work Statement.

An oral presentation/Real-Time Demonstration by Offerors is requested by the Government.

Offerors shall submit part of their quotes through a virtual oral presentation/Real-Time Demonstration. Pre-recorded videotaped presentations are not considered oral presentations.

Demonstrations will be scheduled by the Government after the quote due date. It is anticipated that demonstrations will be held the week after quotes are due. See Attachment B:

Demo Script.

The NAICS Code and Revenue are 541511 Custom Computer Programming Services and $34M Avg Annual Receipts, respectively. The offeror shall state in their offer their size status for this acquisition.

The Government anticipates award a firm fixed price contract based on a best value/trade-off.

Quotes shall include all costs associated with each CLIN unless otherwise indicated on the quote. See Attachment C: Pricing Sheet. In addition to filling out the Attachment C: Pricing Sheet, Offerors shall include a detailed pricing sheet and narrative as outlined in Section 1.2 Factor 3: Price of Attachment D: Evaluation Instructions and Criteria.

Period of performance: One (1) base year with four (4) one (1) year options from the order effective date of the award.

Place of performance: NASA Johnson Space Center, Houston, Texas, 77058.

Rev.: 01/2025

All responsible offers may submit a quotation which shall be considered by the Government.

Any award resulting from this RFQ will be made based on best value to the Government.

Factors considered include Technical Acceptability, Past performance, and Price. See Attachment D: Evaluation Instructions and Criteria.

All questions must be received by no later than 2:00 PM CST on February 28, 2025.

All quotes are due by 2:00 PM CST on March 13, 2025.

Any communications in reference to this RFQ shall cite the RFQ number in the subject line of the email and shall be submitted electronically via e-mail to both Johnny.h.vuong@nasa.gov and Joshua.r.hlavenka@nasa.gov. Telephone inquiries will not be honored.

The following information must be included in the cover letter of the quote:

1. Unique Entity (UEI) Number

2. CAGE Code

3. Company Name and Address

4. POC Name, Email, and Phone Number

5. Quote Number

6. Solicitation Number

7. Confirmation that your quote is valid for 180 calendar days from the date of receipt

8. The country of origin of your proposed EHR software product

The following information must be provided on the Government provided SF1449 Attachment F: Complete blocks 17a and 30a-c.

Quoters shall submit a Cover Letter, Technical Acceptability section, Past Performance section, and Pricing section as part of their quotation package. The part number, title, page limitation, and document format of the sections are defined in Table 1 of this document.

Quotations shall be prepared using “Arial” or “Times New Roman” 12-point font style.

Tables and illustrations may use a reduced font style, not less than 8 points. Margins shall be one (1) inch on all sides. All material submitted may be single-spaced. This limitation is inclusive of any charts, tables, pictures, and diagrams. Pages that exceed the required page limitations will not be evaluated. The workbook must not contain any macros or hidden cells.

The Government reserves the right not to consider for award any quotation that does not adhere to the administrative requirements of this RFQ. An initial review of quotations will be conducted to determine acceptability of the quotes. All unacceptable quotes will be eliminated from further evaluation. A quote is determined Unacceptable when:

• It does not represent a reasonable initial effort to address the essential requirements of the RFQ or clearly demonstrates that the offeror does not understand the requirements.

• It contains major deficiencies or omissions or out-of-line costs which exchanges with the offeror could not reasonably be expected to cure.

Table 1: Required Documentation and Format

Part Number & Title Page Limitation Format Part I - Cover Letter and SF1449 3 pages Cover letter - Searchable

Adobe PDF SF1449 – Govt provided

Part II - Technical Acceptability 10 pages Searchable Adobe PDF

Part III - Past Performance 6 pages Searchable Adobe PDF Part IV - Pricing 1 page Govt Template

2 pages Quoter’s detail pricing

5 pages Narrative

MS Excel Pricing Template

Quoter’s Format

Searchable Adobe PDF

OFFERORS WHO DO NOT RESPOND TO ITEMS LISTED ABOVE MAY BE

CONSIDERED NON-COMPLIANT WITH THE REQUIREMENTS OF THE RFQ AND

WILL NOT BE GIVEN FURTHER CONSIDERATION FOR AWARD.

Offerors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at https://sam.gov.

All offerors must have the ability to receive payment via the Invoice Processing Platform (IPP). IPP registration is not required at the time of submission of a quote but the successful offer must register for IPP after award is made in order to receive payment.

The Government reserves the right to contact potential awardee for clarifications but is under no obligation to do so. The Government will not reimburse any cost associated with quotes preparation. The Government reserves the right to conduct exchanges if the Contracting Officer later determines them to be necessary. Quotes determined to be incomplete, unreasonable, or unrealistic will not be considered for award.

The Government is not responsible for any failure attributable to the transmission or receipt of documents submitted using electronic means, including the missing of any established deadlines.

Failure to submit a complete electronic proposal by the due date and time specified for this RFQ shall result in the proposal being considered late and shall be handled in accordance with FAR 52.214-7, Late Submissions, Modifications and Withdrawals of Bids (NOV 1999), FAR 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services

(SEP 2023).

Attachment A: Performance Work Statement

Attachment B: Demo Script

Attachment C: Pricing Sheet

Attachment D: Evaluation Instructions and Criteria

Attachment E: Provisions and Clauses

Attachment F: SF1449