eggemeyer housing authority of johnson county hvac upgrades.pdf
PDF 86 KB Posted
- Attached to
- HVAC Upgrades for Typical Dwelling Units
- Solicitation number
- IL-63-3
- Issued by
- Jefferson County, Illinois
About this file
This is a project description document for HVAC upgrades at the Eggemeyer Housing Authority of Johnson County in Illinois. The project involves upgrading heating, ventilation, and air conditioning systems for typical dwelling units within the public housing authority's portfolio. The upgrades are intended to improve energy efficiency, comfort, and system reliability for residents across multiple units. The work encompasses the installation of new HVAC equipment, replacement of existing systems, and associated mechanical work necessary to bring units to current performance standards. Specific details regarding the number of units to be upgraded, project timeline, site visit schedules, and bidders' meetings are contained within the document to guide contractor participation and submission requirements.
The project is funded through Operating Funds designated for the Public Housing Authority and represents a capital improvement initiative to maintain and enhance the housing stock. The upgrades address aging or underperforming HVAC systems that impact resident quality of life and operational costs. Contractors responding to this opportunity should review all technical specifications, drawings, and scope requirements detailed in the document to prepare accurate proposals. Pricing will be evaluated based on the submitted bids against the established scope of work and performance standards.
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Text version
IFB - 1
INVITATION FOR BIDS
The Housing Authority of Johnson County will receive sealed bids for HVAC Upgrades funded by Operating Funds at
Project IL-63-3/Vienna in Johnson County, Illinois. Bids shall be submitted in a single lump sum proposal.
Bids will be received until 2:00 p.m., prevailing time on the 8th day of October 2026, at the office of the Public Housing
Authority, (PHA), 501 N. 4th St., Vienna, IL 62995, at which time and place all bids will be publicly opened and read aloud.
A Pre-Bid Meeting will be held on the 24th day of September 2026, at 10:00 a.m., prevailing time at the PHA Office, 501
N. 4th St., Vienna, IL 62995. The Pre-Bid Meeting will include a walk-through of Typical Dwelling Units; Bidders are advised that this will be the only time that access to the interior of the dwelling units will be made available.
Proposal forms and contract documents, including plans and specifications, are on file at the office of the Housing
Authority and at the office of Eggemeyer Associates Architects, Inc., 3029 South Park Ave./P. O. Box 640, Herrin, Illinois 62948; Phone No.:(618)988-2380; Website: www.eaarchitects.com. Contract documents are also on file at the following plan rooms:
Dodge Data and Analytics Southern Illinois Builders Association
Arlington, TX O'Fallon, IL
Marion, IL
Associated General Contractors of Western Kentucky (AGC)
Paducah, KY
Copies of the documents may be obtained at the office of the Architect by depositing a check with the Architect in the amount of $75.00 for each set of documents so obtained, made payable to the Housing Authority of Johnson County.
Such deposit will be refunded to each bidder who returns the plans, specifications and other documents in good condition to the Housing Authority or to the Architect within fourteen (14) days after bid opening. Partial sets may be purchased at the cost of photocopying and shipping cost upon completion of a request for partial plans/specifications form and submitting to the Architect. Documents may also be downloaded from the Architect's website for bidding purposes only.
In accordance with Clause No. 9, Bid Guarantee, of the Instructions to Bidders, all bids must be accompanied by a negotiable bid guarantee in the form of a certified check or bank draft, payable to the Housing Authority of Johnson
County, U.S. Government Bonds at par value, or a satisfactory bid bond executed by the Bidder and acceptable sureties in an amount equal to five percent (5%) of the bid. The surety company must be authorized to do business in the state where the project is located and must be acceptable to the Government. If the bid guarantee is not submitted with the bid, the PHA will reject the bid.
Proposals shall be made on unaltered bid forms which are incorporated herein. All blank spaces shall be completed.
Proposals shall be signed with name typed below signature. When bidder is a corporation, proposals must be signed with the legal name of the corporation followed by the name of the state of incorporation and the legal signature of an officer authorized to bind the corporation to a contract.
The successful bidder will be required to furnish and pay for satisfactory performance and payment bond or bonds acceptable to the Housing Authority all in accordance with Clause No. 10, Assurance of Completion, of the Instructions to Bidders.
Attention is called to the provisions for equal employment opportunity and that payment of not less than the minimum salaries and wages as set forth in the Specifications must be paid on this project. Any State rate that exceeds the corresponding Federal rate is inapplicable and shall not be enforced.
Representations, Certifications and Other Statements of Bidders, Form HUD-5369-A shall be submitted with the bid.
Bidders shall carefully examine the documents and construction site to obtain firsthand knowledge of the existing condition. Contractors will not be given extra payments for conditions which can be determined by examining the site and documents.
IFB - 2
The Housing Authority reserves the right to reject any or all bids or to waive any informalities in the bidding.
No bid shall be withdrawn for a period of sixty days (60) subsequent to the opening of bids without the consent of the
Housing Authority.
Housing Authority of Johnson County
Date: September 9, 2026 By: Sara O’Neal
Title: Executive Director
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