eggemeyer franklin county housing authority window replacement.pdf

IFB - 1

INVITATION FOR BIDS

The Franklin County Housing Authority will receive sealed bids for Window Replacement and Exterior Improvements funded under Modernization Program No.s IL01P061-501-25 and IL01P061-501-26 at Project IL-61-10/West Frankfort

(The Gray) in Franklin County, Illinois. Bids shall be submitted in a single lump sum proposal.

Bids will be received until 2:00 p.m., prevailing time on the 15th day of October 2026, at the office of the Public Housing

Authority, (PHA), 302 E. Elm St., West Frankfort, IL 62896, at which time and place all bids will be publicly opened and read aloud.

A Pre-Bid Meeting will be held on the 5th day of October 2026, at 10:00 a.m., prevailing time at the PHA Office, 302 E.

Elm St., West Frankfort, IL 62896. The Pre-Bid Meeting will include a walk-through of Typical Dwelling Units;

Bidders are advised that this will be the only time that access to the interior of the building will be made available.

Proposal forms and contract documents, including plans and specifications, are on file at the office of the Housing

Authority and at the office of Eggemeyer Associates Architects, Inc., 3029 South Park Ave./P. O. Box 640, Herrin, Illinois 62948; Phone No.:(618)988-2380; Website: www.eaarchitects.com. Contract documents are also on file at the following plan rooms:

Dodge Data and Analytics Southern Illinois Builders Association

Arlington, TX O'Fallon, IL

Marion, IL

Associated General Contractors of Western Kentucky (AGC)

Paducah, KY

Copies of the documents may be obtained at the office of the Architect by depositing a check with the Architect in the amount of $150.00 for each set of documents so obtained, made payable to the Franklin County Housing Authority.

Such deposit will be refunded to each bidder who returns the plans, specifications and other documents in good condition to the Housing Authority or to the Architect within fourteen (14) days after bid opening. Partial sets may be purchased at the cost of photocopying and shipping cost upon completion of a request for partial plans/specifications form and submitting to the Architect. Documents may also be downloaded from the Architect's website for bidding purposes only.

In accordance with Clause No. 9, Bid Guarantee, of the Instructions to Bidders, all bids must be accompanied by a negotiable bid guarantee in the form of a certified check or bank draft, payable to the Franklin County Housing

Authority, U.S. Government Bonds at par value, or a satisfactory bid bond executed by the Bidder and acceptable sureties in an amount equal to five percent (5%) of the bid. The surety company must be authorized to do business in the state where the project is located and must be acceptable to the Government. If the bid guarantee is not submitted with the bid, the PHA will reject the bid.

Proposals shall be made on unaltered bid forms which are incorporated herein. All blank spaces shall be completed.

Proposals shall be signed with name typed below signature. When bidder is a corporation, proposals must be signed with the legal name of the corporation followed by the name of the state of incorporation and the legal signature of an officer authorized to bind the corporation to a contract.

The successful bidder will be required to furnish and pay for satisfactory performance and payment bond or bonds acceptable to the Housing Authority all in accordance with Clause No. 10, Assurance of Completion, of the Instructions to Bidders.

Attention is called to the provisions for equal employment opportunity and that payment of not less than the minimum salaries and wages as set forth in the Specifications must be paid on this project. Any State rate that exceeds the corresponding Federal rate is inapplicable and shall not be enforced.

Representations, Certifications and Other Statements of Bidders, Form HUD-5369-A shall be submitted with the bid.

Bidders shall carefully examine the documents and construction site to obtain firsthand knowledge of the existing condition. Contractors will not be given extra payments for conditions which can be determined by examining the site and documents.

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The Housing Authority reserves the right to reject any or all bids or to waive any informalities in the bidding.

No bid shall be withdrawn for a period of sixty days (60) subsequent to the opening of bids without the consent of the

Housing Authority.

Franklin County Housing Authority

Date: August 28, 2026 By: Chris Ely

Title: Executive Director