eft-form 2020.pdf

PART I: REASON FOR SUBMISSION – See Instructions on Page 2

New Enrollment Change Enrollment Cancel Enrollment Document Included: Voided Check Bank Letter

PART II: ACCOUNT HOLDER INFORMATION- See Instructions on Page 2 Account Holder Legal Name: DBA Name:

Street Address: City: State: Zip Code:

Account Holder Tax Identification Number (9 digits EIN or SSN) EIN: SSN:

PART III: FINANCIAL INSTITUTION INFORMATION- See Instructions on Page 2 Financial Institution Name:

Routing Number (only nine digits): Account Number: Account Type (Checking or Saving):

IF YOU ARE MODIFYING BANKING INFORMATION, YOU MUST INCLUDE YOUR OLD BANK INFORMATION OR YOUR

REQUEST WILL BE RETURNED

Old Financial Institution Name:

Old Routing Number (only 9 digits): Old Account Number: Old Account Type(Checking or Saving):

PART IV: VENDOR/CUSTOMER CONTACT INFORMATION: This is the person we will contact for any questions regarding this EFT – See Instructions on Page 2 Contact Person’s Name: Contact Person’s Title:

Contact Person’s Phone: Contact Person’s Email Address:

PART V: AUTHORIZATION- See Instructions on Page 2

By signing below, I hereby certify that the account(s) indicated on this form is under my direct control and access; therefore, I authorize the State Treasurer as fiscal agent for the Commonwealth of Massachusetts to initiate, change, or cancel credit entries to the account(s) as indicated on this form. For ACH debits consistent with the International ACH Transaction (IAT) rules check one:

� I affirm that payments authorized b y t h i s a g r e e m e n t are not to an account that is subject to being transferred to a foreign bank account.

� I affirm that payments authorized b y t h i s a g r e e m e n t are to an account that is subject to being transferred to a foreign bank account.

This authority is to remain in full force and effect until the Office of Comptroller (CTR) has received written notification from either me or an authorized officer of the organization of the account's termination in such time and in such a manner as to afford CTR a reasonable opportunity to act upon it.

Account Holder must sign and mail this EFT form and include a confirmation of account information on bank letterhead or a void check and mail to the Commonwealth Department you are doing business with.

Account Holder Authorized Signature: Print Name:

Title

Date:

COMMONWEALTH OF MASSACHUSETTS

OFFICE OF THE COMPTROLLER

Electronic Funds Transfer (EFT) Authorization Agreement Complete this form to enroll, modify, or terminate an existing in electronic funds transfer (EFT) agreement with the Commonwealth of Massachusetts Departments.

Effective 8/6/2020

PART VI: VERIFICATION FROM THE COMMONWEALTH DEPARTMENT – See Instructions on Page 2

I hereby certify the Vendor/Customer is an authorized signatory and verified by internal records and verbal confirmation initiated by our department.

VCC/VCM Document ID: Three letter Department Code:

Signature:________________________________________________

Print Name:____________________________________________

Title:__________________________________

Phone #_______________________________ Date:______________________

INSTRUCTIONS FOR COMPLETING THE EFT AUTHORIZATION AGREEMENT

All EFT requests are subject to a 5 (five) day pre-certification period in which all accounts are verified by the qualifying financial institution before any direct deposits are made.

PART I: REASON FOR SUBMISSION

Indicate your reason for completing this form by checking the appropriate box: New EFT enrollment, a change to your EFT enrollment account information, or cancellation of your EFT enrollment.

PART II: ACCOUNT HOLDER INFORMATION

• Account Holder Name: Enter the accounts holder legal name (individual or business name), as reported

• to the Internal Revenue Service (IRS).

• DBA Name: Enter the DBA name if applicable.

• Street Address: Enter the account holder’s street address.

• Enter the account holder’s city, state, and zip code.

• Account Holder Tax Identification Number: Enter the tax identification number as reported to the IRS. If the business is a group, organization or corporation, provide the Federal employer identification number (EIN). If enrolling as an individual provide your Social Security Number.

PART III: FINANCIAL INSTITUTION INFORMATION

• Financial Institution Name: Enter your Financial Institution’s name (this is the name of the bank or qualifying depository

• that will receive the funds).

o NOTE: The account name to which EFT payments will be paid is to the name submitted on Part II of this form.

• Routing Number: Enter the bank or financial institutional nine-digit routing number, including applicable leading zeros.

• Account Number: Enter the account holder’s account number with the financial institution, including applicable leading zeros.

• Account Type: Enter the account type (Checking or Saving).

• If account holder is changing the banking information, you must provide OLD banking information.

• Old Financial Institution Name: Enter your Financial Institution’s name (this is the name of the bank or qualifying depository that will receive the funds).

• Old Routing Number: Enter the Old bank or financial institutional nine-digit routing number, including applicable leading zeros.

• Old Account Number: Enter the Old account holder’s account number with the financial institution, including applicable leading zeros.

• Account Type: Enter the Old account type (Checking or Saving).

o NOTE: Supporting bank documents must be in the account holder legal name only.

• If you do not submit this information, your EFT authorization agreement will be returned without further processing.

PART IV: CONTACT INFORMATION

• Enter the name and title of a contact person who can answer questions about the information submitted on this EFT form.

• Enter the contact person’s telephone number. Enter the contact person’s e-mail address.

PART V: AUTHORIZATION

• By your signature on this form, you are certifying that the account is drawn in the Name of an Individual, or the Legal Business Name of the person or entity who has sole control of the account to which EFT deposits are made.

• The EFT authorization form must be signed and dated by the same account holder name in Part II and include a title and telephone number.

• Mail this form with the original signature in black or blue ink (no facsimile signatures can be accepted) to the Commonwealth

Department that you doing business with.

PART VI: VERIFICATION FROM THE COMMONWEALTH DEPARTMENT

By your signature on this form, you are certifying that authentication of the vendor/customer’s authorized signatory was conducted by review of the Contractor Signatory Authorization Form (CASL) or by another internal verification process, and additional verification was conducted to confirm banking or address change request. Departments should have multiple known vendor contacts to confirm any registration change.