EFO SAP Platform N1 Redacted.pdf

DLA Contracting Services Office – Philadelphia (DCSO-P) SUBJECT: EFO – (SAP Platform) Business Process Reengineering (BPR) sessions for Procurement for Public Sector (PPS)

Controlled Unclassified Information (CUI) Source Selection Sensitive Information - See FAR 2.101 & 3.104

This acquisition will be a sole source award in accordance with the terms of the SAP Platform Core Task Orders (SP4709-26-F-0019 / SP4709-26-F-0020), which were competitively awarded under the JETS 2.0 contract vehicle. This task order will provide highly specialized SAP Basis, systems engineering, and cybersecurity support services to plan, configure, integrate, and formally validate the DLA N+1 SAP testing environment.

With the award of this task order, the J62X program will retain essential technical expertise of the existing DLA production baseline. This is required to clone the active environment and integrate it into the transport pipeline without causing operational disruption to the active production system.

3. A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET

THE AGENCY’S NEEDS, INCLUDING THE ESTIMATED VALUE:

The Defense Logistics Agency (DLA) has a critical need for uninterrupted operational, developmental, and sustainment support for its Warehouse Management System (WMS) and Federal Logistics Information System (FLIS) security architecture. This underpins the agency's core logistics data, automated material warehousing (WMS/WES), and supply chain management functions. This system is essential for maintaining mission readiness and ensuring the timely delivery of supplies across the Department of Defense.

DLA has a critical need for uninterrupted technical, architectural, and sustainment support to establish a fully validated, production-equivalent staging environment (N+1).

This environment is required to support major release cycles, parallel regression testing, and complex upgrades.

Required Supplies/Services:

Activity Description

PM & Architecture Workshop

Overall planning, Build Plan delivery, and system topology proposal.

System Installation Installation of server instances (ABAP/Java) and hardening per NIST controls.

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System Copy & Refresh Cloning PRD data, executing post-copy client configurations, and data masking.

SLD/LMDB & TMS

Setup and RFC destinations.

Integration Validation Interface smoke testing, IDoc verification, and middleware connectivity.

Security Baseline &

ATO

Applying RMF security configurations, audit logging, and ATO coordination.

Performance Testing Executing workload simulations and diagnosing HANA database bottlenecks.

EQR, O&M, &

Transition

Delivering the final EQR briefing, executing 6 months of O&M, and transitioning.

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The total estimated value for this proposed firm-fixed-price (FFP) requirement is $980,418.02 for a single 9-month period of performance.

Period of Performance Calendar Dates Estimated Cost 9-Month Period September 30, 2026 – June 30, 2027

4. IDENTIFICATION OF THE EXCEPTION TO FAIR OPPORTUNITY AND

SUPPORTING RATIONALE, INCLUDING A DEMONSTRATION OF THE

PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS OR THAT THE

NATURE OF THE ACQUISITION REQUIRES USE OF THE EXCEPTION

CITED:

Pursuant to FAR 16.507-6(b)(3), an exception to the fair opportunity process is justified in the interest of economy and efficiency because this effort is a logical follow-on to orders already issued under the JETS 2.0 contract vehicle (SP4709-24-D-0079/SP4709- 26-F-0019 to Accenture Federal Services, and SP4709-24-D-0039/SP4709-26-F-0020 to C5MI Insight LLC), where all awardees were given a fair opportunity to be considered for the original orders. The relationship between the existing Core Task Orders and this follow-on is logical in terms of scope and continuity of effort, as the active production baseline currently managed and sustained by the core platform contractors serves as the direct structural prerequisite for cloning, configuring, and validating the new N+1 environment.

Awarding the N+1 SAP Environment Configuration, Validation, and O&M Support services to the established core SAP Platform contractors is necessary to maintain technical continuity and achieve the required level of quality without incurring duplicative costs or risking active production operations.

The SAP Platform provides unique, specialized logistics, supply chain, and financial management capabilities to the entire DoD community via DLA's Enterprise Business System (EBS). The core platform contractors possess preexisting institutional, hands-on knowledge of the highly complex, as-implemented DLA SAP system architecture. This includes an intimate understanding of DLA's:

Standard three-

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Established Transport Management System (TMS), System Landscape Directory (SLD), and Landscape Management Database (LMDB) configurations.

This deep, experiential knowledge is essential, as it allows the established contractors to immediately execute the highly sensitive production system copy (PRD refresh), adjust instance profiles (such as BDLS and SM59 RFCs), apply security baselines, and validate integration points without impacting active warfighter operations.

Awarding this requirement to an outside contractor lacking this system-specific context would require a lengthy and costly discovery phase. This would introduce unacceptable risks of transport desynchronization, security profile mismatches, or database instability, potentially causing catastrophic disruptions to DLA's active production environment and global military supply chains.

The SAP Platform Support Core Task Orders were initially competed under the JETS contract vehicle. Through executing those original orders—which involve operating, maintaining, and hardening DLA's customized SAP landscape—the core contractors have developed the specialized technical expertise required to successfully build out the N+1 staging clone. In the interest of economy and efficiency, issuing this task order within the pre-established pool of core vendors is necessary to leverage this system-specific context.

Transitioning this requirement to an outside contractor would require a substantial and unacceptable outlay of Government resources. A new vendor would have to undergo a duplicative, costly, and time-consuming discovery phase to harvest the baseline knowledge already possessed by the core team, compressing the aggressive 3-month environment build window and delaying critical enterprise SAP release cycles.

Failure to award this requirement to the established platform contractors will result in major delays to the N+1 environment deployment, leaving DLA without a validated staging system for complex software upgrades and regression testing. Because the underlying JETS 2.0 SAP Platform contracts were competitively awarded, source selection events have already been rigorously conducted.

5. DETERMINATION BY THE CONTRACTING OFFICER THAT THE

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ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND

REASONABLE:

The determination that the anticipated cost for this Task Order will be fair and reasonable will be made in accordance with FAR 15.404-1. The primary basis for this determination is the use of the pre-negotiated labor rates established in the competitively awarded SAP Platform contract (SP4709-26-F-0019) with Accenture Federal Services, which have already been determined to be fair and reasonable. The Contracting Officer will perform a price analysis using the following techniques: (1) The Government will develop an Independent Government Cost Estimate (IGCE) based on the specific tasks outlined in the Performance Work Statement (PWS) and the pre-negotiated labor rates from the base contract. (2) The contractor's proposal will be evaluated to ensure that the proposed labor categories and rates are in accordance with the established rates in the base contract. (3) The contractor's proposed level of effort (labor hours) will be compared to the IGCE and reviewed for reasonableness by the technical evaluation team to ensure it is appropriate for the work required. This combination of using pre-negotiated, competitive labor rates and conducting a thorough analysis of the proposed level of effort will ensure the final price is fair and reasonable to the Government.

6. ANY OTHER FACTS SUPPORTING THE JUSTIFICATION:

The DLA J62X SAP platform is currently executing highly complex technical operations to support warfighter logistics. This requires maintaining a continuous transport and release management pipeline across a massive SAP enterprise environment.

The N+1 environment build is a highly compressed, milestone-driven 9-month effort.

The initial installation, system copy from the active production (PRD) database, transport route configuration, and cybersecurity validation must be fully completed and formally accepted within the first three (3) months of award.

The established JETS 2.0 SAP Platform contractors are uniquely suited to deliver the required efficiency and economy to the Government. This is due to their preexisting operational control and deep configuration experience with the active DLA production baseline.

Attempting to bring in an outside contractor to execute this role would result in an unacceptable duplication of cost and schedule delays:

Consumption of the Build Window: A new vendor would require an estimated three to six months of technical discovery, background investigation processing, Procurement for Public Sector (PPS)

Controlled Unclassified Information (CUI) and system walkthroughs just to safely understand DLA’s custom transport configurations, middleware channels, and security architectures. This discovery period would entirely consume the 3-month validation phase, causing an immediate schedule slip.

Production Downtime Risks: Executing a system copy (PRD refresh) and modifying Transport Management System (TMS) routes without deep institutional system knowledge introduces an unacceptably high risk of transport desynchronization or database corruption. Any error in these tasks would directly impact the active, live production environment, halting automated material warehousing and supply chain workflows supporting active-duty military forces.

Duplication of Costs: Bringing in a new contractor would require the Government to pay for a redundant onboarding and training phase while simultaneously delaying critical enterprise SAP software release cycles.

Therefore, executing this requirement as a logical follow-on to the established core platform contractors is the only viable method to guarantee performance on Day One, maximize government economy, and eliminate risk to the active military logistics baseline.

7. A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO

REMOVE OR OVERCOME ANY BARRIERS THAT LED TO THE EXCEPTION

TO FAIR OPPORTUNITY BEFORE ANY SUBSEQUENT ACQUISITION FOR

THE SUPPLIES OR SERVICES IS MADE:

The core JETS 2.0 SAP Platform contractors have cultivated hard-won, experiential insight into DLA's live production baseline, custom transport pathways, and system integrations. Because this baseline of knowledge is rooted in having actively built and sustained the current DLA environment, introducing an outside contractor for this short-term, 9-month effort would require a massive, redundant outlay of Government resources. A new vendor would have to expend significant time to replicate this experiential learning, causing unacceptable schedule delays and economic loss to the N+1 program.

The lifecycle of this technical barrier is tied directly to the successful physical build, validation, and formal transition of the N+1 staging environment into DLA's standard O&M portfolio. Once the N+1 environment is fully stabilized, subsequent support can be openly competed.

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DLA is taking several concrete actions within this task order to actively remove these technical knowledge barriers:

1. Mandated Training and Documentation (Task 8): A core requirement of Task 8 is robust Knowledge Transfer (KT) and training. The contractor is mandated to deliver Recurring Training and Certifications (Deliverable 18) and compile comprehensive, repeatable build playbooks. This will explicitly build the in-house expertise required to reduce future reliance on specialized contractor support.

2. Contractually Bound Transition Support (Task 8): This Task Order includes a dedicated Transition Plan (Deliverable 17). This contractually binds the contractor to provide all necessary configuration files, operational documentation, and hands-on system orientation to any follow-on provider or government team to facilitate a timely, seamless, and competitive transition at the end of the 9-month period.

3. Retention of Government Data Rights: The Government retains sole ownership of all technical artifacts generated during this task order. This includes the N+1 Environment Build Plan (Deliverable 1), the Installation Qualification Record (Deliverable 8), and the Transport Route Configuration Document (Deliverable 10). This ensures that a complete, transparent technical package is available to support full and open competition in future solicitations.

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DLA has and continues to exercise competition as often as possible and conducts ongoing reviews to keep abreast of new technology, both in industry and the Government. As a continuing effort DLA uses a variety of vendors, manufacturers, and contracts to fulfill its requirements and will continue its practice of surveying the market to ensure full and open competition whenever practicable.

8. CERTIFICATIONS:

TECHNICAL/REQUIREMENTS CERTIFICATION

I hereby certify that the supporting data provided for which I am responsible, and which forms a basis for this justification is complete and accurate.

CONTRACTING OFFICER CERTIFICATION

I hereby certify that this justification is accurate and complete to the best of my knowledge and belief.

Pursuant to FAR 16.507-6(e)(2), I have determined that FAR 16.507-6(b)(3) applies to this order. I have reviewed and approve this justification.