MALIA M. COHEN

CALIFORNIA STATE CONTROLLER

August 20, 2026

Request for Offer Number EFIS90126

Technology, Digital and Data Consulting (TDDC) Master Service Agreement (MSA)

PeopleSoft Design, Development, and Implementation (DD&I)

You are invited to review and respond to this Request for Offer (RFO). In submitting your offer, your firm must comply with the instructions contained in this document. Failure to comply with any of the requirements may result in the rejection of your offer.

To be considered for this RFO, the Offeror must hold a current TDDC MSA with the California Department of General Services (DGS) that includes the Senior Technical Lead classifications. (“Classification” may also be referred to as “job title,” “job classification,” or “labor category”). By submitting an offer, offerors agree to the terms and conditions stated in this RFO and in the proposed TDDC MSA agreement.

Note that all IT agreements entered into with the State of California will include by reference Department of General Services Procurement Division (DGS-PD) INFORMATION TECHNOLOGY GENERAL PROVISIONS NON-CLOUD GOODS & SERVICES DGS PD 403-ITGP Non-Cloud (Rev. 02/20/2025):

https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General- Provisions-Cloud-DGS-PD-402ITGP-Revised-02202025.pdf. If you do not have internet access, a hard copy can be provided.

Read the attached document carefully. Please submit your RFO response and offer as outlined in this RFO by the date and time indicated in Section C. Offeror Requirements and Information, 1. Key Action Dates. Any offers received after this date and time will not be considered for review.

Any addendums, modifications, and updates to the RFO will be posted on the DGS, California State Contracts Register (CSCR) Cal eProcure website: https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx.

Please note that no verbal information given will be binding upon the State Controller’s Office (SCO) unless such information is issued in writing through an official addendum.

State Controller's Office RFO Number EFIS90126

Table of Contents A. RFO Information B. Description of Services C. Offeror Requirements and Information

1. Key Action Dates

2. Written Questions and Answers

3. Submission of Offer

4. Errors in the Offer

D. Offeror Response Content E. Offeror and Staff Mandatory Qualifications F. Review of Offers for Award/Selection Criteria Attachment 1, Required Offeror Checklist Attachment 2, Offeror Certification Sheet Attachment 3, Contractor Point of Contact Attachment 4, Payee Data Record (STD 204) and Payee Data Record Supplement (STD 205*) Attachment 5, Bidder Declaration (Written) (GSPD-05-105) Attachment 6, Secretary of State Certification of Status* Attachment 7, California Civil Rights Laws Certification (DGS OLS 04) Attachment 8, Iran Contracting Act Verification Form Attachment 9, Disabled Veteran Business Enterprise (DVBE) Declarations (DGS PD 843)* Attachment 10, Contractor/Consultant Confidentiality and Non-Disclosure Acknowledgment (ISO-004b) Attachment 11, Contractor/Consultant Organization Information Security Agreement (ISO-004c) Attachment 12, Acknowledgment of Agreement Exhibits, Policies, and Insurance Attachment 13, Generative Artificial Intelligence (GenAI) Disclosure Attachment 14, Copy of DGS TDDC MSA Attachment 15, Firm Mandatory Qualifications Attachment 16, TDDC MSA Classification Qualifications Attachment 17, Staff Qualifications Workbook Attachment 18, Firm Reference Form Attachment 19, Staff Reference Form Attachment 20, Cost Worksheet Attachment 21, Template for Questions

Standard Agreement Exhibit A – Scope of Work Exhibit A – Attachment 1, Personnel Change Request Form Exhibit A – Attachment 2, Personnel Change Reference Form Exhibit A – Attachment 3, Prime Contractor’s Certification – Small Business Subcontractor Report Exhibit B – Budget Detail and Payment Provisions Exhibit B – Attachment 1, Cost Worksheet Exhibit C – Information Technology General Provisions Non-Cloud Goods & Services DGS PD 403-ITGP (Rev.

2/20/2025) ** Exhibit D – Special Terms and Conditions Exhibit E – Information Technology, Data, and Security Provisions Exhibit F – Resumes

*Submit if applicable ** Incorporated by reference only.

A. RFO Information

This RFO contains the instructions governing the requirements for interested Offerors. The format in which an offer is to be submitted and the material to be included therein is set forth below. This RFO also addresses the requirements that the Offers must meet to be eligible for consideration. Additionally, it addresses the Offeror’s responsibilities before and after award.

B. Description of Services

The State Controller’s Office (SCO) is seeking an Agreement for PeopleSoft Design, Development, and Implementation (DD&I) services provided by a minimum of five full-time Senior Technical Leads to support the SCO Financial Reporting Book of Record (RBOR) parallel validation leading up to the Annual Comprehensive Financial Report (ACFR) publication using the Financial Information System for California (FI$Cal) pursuant to the Technology, Digital, and Data Consulting (TDDC) Master Services Agreement (MSA) Information Technology (IT) Consulting Services contract #5-22-70-25-001 to 359.

The services will include:

1. Leading financial reporting parallel validation activities.

2. Maintenance and Operations (M&O) advisory services and support, including analysis, expertise, and problem resolution of Production incidents and assessment of interface processing results and corrective measures.

3. Business Process Efficiencies and Documentation including facilitating solutions to SCO business issues and gaining agreement with stakeholders on business process changes and system enhancements

4. Implementing RBOR system enhancements including participation in all phases of Agile development, including:

a. Leading the DD&I work for the SCO RBOR parallel validation in collaboration and coordination with SCO stakeholders, the Department of FI$Cal, partner agencies and impacted departments.

Including enhancement of RBOR functionalities and business processes.

b. Participating on Agile Sprint Teams, leading functional design, user story documentation and validation with stakeholders, and collaboration with SCO, FI$Cal, Department of Finance (DOF) and other impacted subject matter resources.

c. Prepare, conduct, and document the results of functional, user acceptance, and regression testing.

d. Facilitate user acceptance testing with end users, document results, and follow up on any defects or business process changes that are required.

e. Prepare and conduct system demonstrations for end users.

f. Document process flows, identify business process efficiencies, and facilitate solutions to business issues, including gaining agreement with stakeholders on business process and system changes.

g. Participate and gain approvals of Agile epics through established SCO and FI$Cal governance processes.

h. Participate in cutover planning, task preparation and completion, and status reporting.

5. Prepare and provide knowledge transfer sessions to internal subject matter resources.

Background

The SCO RBOR includes the work effort to complete the transition of the Financial Reporting BOR to FI$Cal. SCO is jointly responsible for the success of the overall statewide implementation of FI$Cal, along with the Department of FI$Cal and the other partner agencies, the DOF, the State Treasurer’s Office (STO), and the Department of General Services (DGS). SCO responsibilities as required by the Constitution, statutes, and other rules, regulations, etc. will not change as a result of the FI$Cal implementation; however, our supporting business processes, technology, and jobs (people) will be impacted. Therefore, it is critical that SCO is prepared to perform our statewide financial reporting control functions, by understanding the solution options, identifying impacts, re-engineering our business processes, and preparing to support our divisions, programs, and jobs as we transition the RBOR.

The contractor will assist the state in the following types of activities for parallel validation.

Crosswalks

Creation of crosswalk tools to translate SCO legacy Chartfields to FI$Cal Chartfields when State Government Reporting (SGR) and the Sprint Team validate and make entries in the FI$Cal system. These tools are needed for use in multiply areas:

Assisting with determining data entry needs, specifically for journal entries, accruals, and trial balances enter for FI$Cal and Non-FI$Cal business units in the FI$Cal System.

Used to help SCO SGR when they are doing report comparison and validation between SCO legacy data and FI$Cal data. Crosswalks make the process more effective and efficient by having Chart of Account data readily available.

Research of Variances

Research of variances for data differences will be a key activity as part of the Parallel ACFR/Budgetary Legal Basis Annual Report (BLBAR) period when syncing up between the SCO Legacy system and Fiscal system for FY2025/2026. Due to the difficulty in keeping the FI$Cal System aligned with the SCO Legacy system at a balance and transaction level; resources are needed that understand the FI$Cal system to research variances in the following areas:

SCO Legacy ledgers vs FI$Cal Departmental ledgers, researching chartfield errors and transaction amount differences.

Researching INFGL108 interface errors that lead to variances because of the INFGL108 process. This interface currently provides Non-FI$Cal accruals, encumbrances, and pre-closing trial balances which after the book of record transitioned should be entered directly into FI$Cal system with FI$Cal COA.

Analyzing variances discovered using OAS/Power BI dashboards in the FI$Cal system, specifically differences found in the SGR ledgers - BLBAR/Generally Accepted Accounting Principles Government Wide (GAAP)/GAAPGW, which would require knowledge of FI$Cal Ledger architecture and dashboard logic.

Business Process Design

Included within parallel activities is the need to have SGR to be prepared for their first publication from FI$Cal. A key readiness activity will be business process design and support for SGR to be Standard Operating Procedures and job aids in FI$Cal. Having these procedures will ensure SGR will have clear instructions on use of FI$Cal tools and functionality to support effective and efficient business process execution in year one of FI$Cal. Contracted resources will assist mapping current system workflows, make recommendations for design improvements in PeopleSoft knowing the system design, focusing on providing clarity for system tools and ledger architecture, which will provide better outcomes for SGR.

Extracts and queries

Contracted resource support will be needed to support FI$Cal system extracts and queries when completing the true parallel validation for FY2025/2026. As part of the SGR integration with the FI$Cal system and the use of FI$Cal data for publication of the ACFR and BLBAR, they will need to integrate FI$Cal data with their report publishing tool. This will require the use of extracts and queries from the FI$Cal system to connect the publishing tool to help automate the report publishing timeline and create efficiencies.

It is imperative that SCO plans, executes, and monitors RBOR implementation successfully in order to gauge effectiveness and maintain operational excellence while improving services for our end–users and customers.

See the Standard Agreement, Exhibit A, Scope of Work (SOW) for a complete description of services.

Agreement Term

The term of this agreement shall be for eighteen months, with the options to extend the term for up to two optional one-year extensions, add funds, and/or increase the number of key staff at the originally agreed upon hourly rates specified in Exhibit B, Attachment 1 Cost Worksheet. The Agreement term and any amendment(s) will be in accordance with the Technology, Digital, and Data Consulting (TDDC) Master Service Agreement (MSA) 5-22-70-25-001 to 359. The rates in Exhibit B, Attachment 1, Cost Worksheet will not increase as a result of any amendment to this Agreement. This Agreement may be terminated by SCO with a 30-day written notice to the Contractor.

Contractors are cautioned that no work will begin until the Agreement has been fully executed. If work is performed prior to agreement approval, and the Agreement for any reason is not approved, all previous work performed by the Contractor is considered donated to SCO and no payment shall be made for that work.

Agreement Amount

The Contractor and SCO Contract Manager are responsible for monitoring the Agreement cost to ensure it does not exceed the maximum amount of the Agreement without an executed amendment.

C. Offeror Requirements and Information

1. Key Action Dates

It must be understood that time is always of the essence, both for the RFO submittal and Agreement completion. Offerors are advised of the Key Action Dates and times shown below and are expected to adhere to them.

EVENT DATE

Release of RFO August 20, 2026

Written Questions Submittal Deadline August 26, 2026, prior to 2:00 PM Pacific Time

(PT)

Written Questions and Answers Released September 3, 2026

Offer Submission Due Date* September 10, 2026, prior to 2:00 PM PT

EVENT DATE

Assessment of Offers September 10-17, 2026

Mandatory Interviews** September 17-22, 2026

Proposed Award Date September 22, 2026

Agreement Start Date October 1, 2026

*Dates after Offer Submission Due Date are estimates only and may be subject to change.

SCO will adhere to the listed dates as strictly as possible, but will not be held accountable for changes due to unforeseen circumstances.

**The interview dates are approximate and may be adjusted by SCO as needed without an addendum to this RFO. Offerors should be available during the Key Action Dates identified to participate in interviews. If deemed nonresponsive or unavailable to interview, offerors will receive zero points for this scoring component.

2. Written Questions and Answers

a. Offerors may submit questions for clarification of the content of this RFO to SCOBids@sco.ca.gov using Attachment 21, Template for Questions.

b. Questions must be submitted by the date and time specified in Section C, Offeror Requirements and Information, Item 1. Key Action Dates.

c. Any questions or proposed changes to the RFO or Standard Agreement must be submitted on or before the Written Questions Submittal Deadline date as stated in Section C, Offer Requirements and Information, 1. Key Action Dates. An offer submitted with alternate agreement language, that was not accepted through an addendum to the RFO, will be considered a counter offer and will not be considered. The State’s General Provisions are not negotiable.

d. The subject line of the email should read, RFO EFIS90126 Questions—Company Name.

e. The Offeror must reference the section and page number about which they are inquiring.

f. Questions and answers will be provided without identifying the submitter. SCO may paraphrase questions, at its sole discretion, for clarity.

g. Questions not submitted in writing by the date for Written Questions Submittal Deadline specified in Section C, Offeror Requirements and Information, Item 1. Key Action Dates, will be answered at SCO option.

h. Questions and Answers will be posted to Cal eProcure on or before the Written Questions & Answers Released date specified in Section C, Offer Requirements and Information, 1. Key Action Dates.

3. Submission of Offer

a. Offerors must submit their offers (Technical and Cost) electronically in a single Portable Document Format (PDF) and Minimum Qualifications in an Excel workbook attached to an email to SCOBids@sco.ca.gov no later than the date and time specified in Section B, Offeror Requirements and Information, Item 1. Key Action Dates.

b. All offers must be submitted by email with the subject line identifying the submission as RFO EFIS90126 – TDDC DD&I – OFFER – Company Name. Offers must be formatted for 8 1/2” x 11” paper with all pages consecutively numbered, each required element clearly identified, and in the sequence presented in this RFO

c. Email Requirements:

1) Offerors must ensure that emails do not exceed a file size of 20 megabytes.

2) Offerors must ensure that emails do not contain scripts, password protections, executable files, or macros, which may make their emails undeliverable.

3) Do not imbed links within the PDF—all documents must be contained within the PDF and/or Excel workbook. SCO cannot access links to external sources. Offers containing links to external sources will be rejected.

4) If the email should exceed acceptable file size, the Offeror shall split the email into multiple emails to ensure delivery.

5) Offer submissions that are sent from unrecognized email servers may be blocked by SCO security filters and be flagged as spam, thereby rendering them unsubmitted.

6) An automatic reply from SCOBids@sco.ca.gov confirms receipt of offerors’ emails. Automatic replies only confirm receipt of emails and do not assess bidders’ responsiveness to the RFO requirements in the email content or in any attachments therein.

7) LATE OFFER SUBMISSIONS WILL NOT BE ACCEPTED—NO EXCEPTIONS.

d. Offers not marked as indicated may be rejected.

e. If the Offer is made under a fictitious name or business title, the actual legal name of the Offeror must be provided.

f. Offers must contain all data/information requested in this RFO and must conform to the format described.

g. It is the Offeror’s responsibility to provide all required documentation for SCO to assess the Offer, verify requested information, and determine the Offeror’s ability to perform the services defined in this RFO.

h. Responses to this RFO should provide straightforward and concise descriptions of the Contractor’s ability to satisfy the requirements of this RFO. Omissions, inaccuracies, or misstatements will be sufficient cause for rejection of the Offer.

i. An offeror is solely responsible for reading the RFO in its entirety and ensuring that their offer is complete and in accordance with the RFO requirements, prior to the date and time specified in this RFO. Before submitting a response to this RFO, the Offeror should review, correct all errors, and confirm compliance with the RFO requirements.

j. All documents requiring a signature must bear an electronic or digital signature of a person authorized to bind the Offeror firm.

k. Costs incurred for developing offers in anticipation of award of the Agreement are entirely the responsibility of the Offeror and shall not be charged to the State of California.

l. An offeror may modify an offer after its submission by withdrawing its original offer and resubmitting a new offer prior to the Offer Submission Due Date. Offeror modifications in any other manner, oral or written, will not be considered.

m. An offeror may withdraw its offer by submitting a written withdrawal request to SCO, signed by the

Offeror or an authorized agent.

n. SCO may modify the RFO by issuing an addendum on Cal eProcure, prior to the Offer Submission

Due Date, to all parties who received a RFO package.

o. SCO reserves the right to reject all offers. The agency is not required to award an agreement.

p. The State does not accept alternate agreement language from a prospective contractor. An offer with such language will be considered a counter proposal and will be rejected. The State’s Terms and Conditions are not negotiable.

q. No oral understanding or agreement shall be binding on either party.

r. Offers submitted after the Offer Submission Due Date and time will be rejected.

s. If the Offeror seeks to exempt certain pages or items from public inspection, the Offeror should clearly mark them as “Proprietary or Confidential Information.” SCO will use reasonable efforts to exempt such pages or items from public disclosure but makes no representations or warranties that such efforts will be successful. Please note that the entire Offer cannot be identified as proprietary or confidential information.

t. The specific tasks and deliverables associated with this RFO are included in Exhibit A, SOW. The

SOW and the Offer will be made a part of the Contract.

u. The SCO Special Terms and Conditions, Exhibit D will be made part of any resulting Contract. No other terms, conditions, policies, and/or provisions (“Offer Terms”) contained within any documents provided by the Offeror in its Offer that are different from or in addition to the terms set forth in this RFO shall become a part of the resulting contract. If any offer terms are included in the Offer, the parties expressly agree that Offeror’s Terms rejected by the State, are deemed stricken in the resulting contract, and shall have no force or effect.

v. All documents submitted in response to this RFO will become the property of the State of California and are subject to the California Public Records Act, California Government Code section 6250 et seq., the California Evidence Code, and other applicable state and federal laws, despite any markings indicating the documents are proprietary or confidential.

w. Offerors are advised of the following provisions concerning consulting contracts as defined in Public

Contract Code Section 10335.5:

1) No consultant shall be paid out of State funds for developing recommendations on the acquisition of IT goods or services or assisting in the preparation of a feasibility study, if that consultant is to be a source of such acquisition or would otherwise directly and/or materially benefit from the State adoption of such recommendations or the course of action recommended in the feasibility study. Further, no consultant shall be paid out of State funds for developing recommendations on the disposal of State surplus IT products if that consultant would directly and/or materially benefit from state adoption of such recommendations.

2) Offers in response to State procurements for assistance in the preparation of feasibility studies or the development of recommendations for the acquisition of IT goods and/or services must disclose any financial interests (i.e., service contracts, Original Equipment Manufacturer (OEM) contracts, remarketing contracts, etc.) that may foreseeably allow the individual or organization submitting the offer to materially benefit from the State's adoption of a course of action recommended in the feasibility study or of the acquisition recommendations.

4. Errors in the Offer

An error in the Offer may be cause for the rejection of the Offer; however, SCO may correct obvious calculation errors at its sole option. If corrected, Offerors will be provided the correction for validation.

D. Offeror Response Content

The Offeror’s response must include the items listed below. Failure to respond to and submit these items with the required information may result in disqualification.

1. The following attachments must be submitted in the Offer unless not applicable or noted otherwise.

Please see completion instructions on the attachments or below:

a. Attachment 1, Offeror Checklist, identifies all documents that must be submitted with the Offer to be considered responsive.

b. Attachment 2, Offeror Certification Sheet, must be signed by an individual who is authorized to bind the Offering firm contractually.

c. Attachment 3, Contractor Point of Contact, identifies the contacts regarding the RFO, and if awarded the Agreement, the Contract Manager, contact for Agreement inquiries, and the individual authorized to sign the Agreement.

d. Attachment 4, Payee Data Record (STD 204) and Payee Data Record Supplement (STD 205), must be completed, signed, and submitted with the Offer. The STD 205 is required only if the vendor has a remittance address that is different than the mailing address.

e. Attachment 5, Bidder Declaration (Written) (GSPD-05-105), identifies all subcontractors offered for participation in the Agreement. This attachment must be submitted even if no subcontractors will be used.

f. Attachment 6, Secretary of State Certification of Status must be completed only if an offeror is a corporation, limited liability company (LLC), or limited partnership (LP).

g. Attachment 7, California Civil Rights Laws Certification applies only if the Agreement value exceeds

$100,000 and shall be submitted with the Offer because this RFO exceeds that amount.

h. Attachment 8, Iran Contracting Act Verification Form applies only if the Agreement value exceeds $1 million and shall be submitted with the Offer because this RFO exceeds that amount.

i. Attachment 9, Disabled Veteran Business Enterprise (DVBE) Declarations (DGS PD 843) must be completed only if an offeror or subcontractor is a certified DVBE.

j. Attachment 10, Contractor/Consultant Confidentiality and Non-Disclosure Acknowledgement (ISO- 004b) must be completed, signed by the Offeror and all staff, and submitted with the Offer to be considered responsive.

k. Attachment 11, Contractor/Consultant Organization Information Security Agreement (ISO-004c) must be completed, signed, and submitted with the Offer to be considered responsive.

l. Attachment 12, Acknowledgement of Agreement Exhibits and Policies must be signed and submitted with the Offer to be considered responsive.

m. Attachment 13, Insurance Acknowledgement must be submitted to acknowledge that if awarded the

Agreement, the winning offeror will provide and meet the insurance requirements and certificate(s) of coverage upon notice of award.

n. Attachment 14, copy of the Offeror’s DGS TDDC MSA shall be provided with the Offer.

o. Attachment 15, Firm Mandatory Qualifications (FMQs) must be completed and submitted. The

Offeror shall provide sufficient information to allow the State to validate that the Offeror meets the FMQs. Offerors may not use current SCO agreement experience to meet an FMQ. References cannot be a current SCO employee.

p. Attachment 16, TDDC MSA Classification Qualifications must be completed and submitted for each offered staff, including resumes, degrees and certifications. The Offeror shall provide sufficient information to allow SCO to validate that the staff meet the classification qualifications.

q. Attachment 17, Staff Qualifications Workbook (SMQs) must be completed for each offered staff and include sufficient information, including resumes, degrees, and certifications, to allow the State to validate that the staff meet the SMQs. The details in the required resume(s) must match the information detail submitted in Attachment 15. Experience and references must be external to an offeror’s organization and corporate structure. The reference contact person must be from the end user of the referenced project. Staff Desirable Qualifications (SDQs) are optional, but if submitted, must include sufficient information to allow the State to validate that the staff meet the SDQs.

Experience and references must be external to an offeror’s organization and corporate structure.

The reference contact person must be from the end user of the referenced project.

r. Attachment 18, Firm Reference Form must be completed for each of the three required references.

1) The Offer shall provide current references for similar type of services performed within the last five years.

2) Each Firm Reference Form must be completed in its entirety. Incomplete or unsigned forms will receive a FAIL and the Offer may be deemed noncompliant and rejected in its entirety.

3) The reference contact person must be from the end user of the referenced project.

4) Any Performance Statements not answered, or if the reference answers “Not Applicable,” the Offeror will receive a score of zero for the Performance Ratings and the Offer may be deemed noncompliant and rejected in its entirety.

5) It is the responsibility of the Offeror to ensure reference contact information is valid and current and the references will be available to respond to the reference checks if the State contacts them. Offers may be rejected if references are not verifiable.

6) References will be contacted to validate ratings. SCO will make up to three attempts via phone/email to validate references. Failure to reach a listed reference will result in the ratings being scored zero and the Offer may be deemed non-compliant and rejected in its entirety.

s. Attachment 19, Staff Reference Forms must be completed for each offered staff.

1) The Offerer shall provide three references for each offered staff.

a) At least one reference must be from the experience used to meet the Staff Mandatory

Qualifications. References must be external to an offeror’s organization and corporate structure.

2) Each Staff Reference Form must be completed in its entirety. Incomplete or unsigned forms will receive a FAIL and the Offer may be deemed noncompliant and rejected in its entirety.

3) Any Performance Statements not answered, or if the reference answers “Not Applicable,” the

Offeror will receive a score of zero for the Performance Rating and the Offer may be deemed noncompliant and rejected in its entirety.

4) It is the responsibility of the Offeror to ensure the reference contact information is valid and current and the references will be available to respond to the reference checks if the State contacts them. Offers may be rejected if references are not verifiable.

5) References will be contacted to validate ratings. SCO will make up to three attempts via phone/email to validate references. Failure to reach a listed reference will result in the ratings being scored zero and the Offer may be deemed non-compliant and rejected in its entirety.

t. Attachment 20, Cost Worksheet shall be completed as described in this attachment and submitted with the Offer. Rates must not exceed the rates stated in the Offeror’s TDDC MSA.

u. Attachment 21, Template for Questions must be used to submit questions regarding this RFO. The Offeror must submit the page number, section number, and question.

E. Firm and Staff Qualifications

1. Firm Mandatory Qualificatons (Pass/Fail)

a. Offeror firm must have at least five years’ experience within the past 10 years, providing Design, Development, and Implementation (DD&I) services similar to those included in the Standard Agreement, Exhibit A, SOW.

b. The firm headquarters must be located within 50 miles of SCO headquarters.

c. Licenses and Certifications

1) The Bidder must provide copies of the licenses and certifications required to meet the Bidder’s minimum qualifications.

2) The Bidder must provide copy of a valid California city or county business license (if applicable);

or, if a corporation located within the State of California, incorporation documents; or, letter from the Secretary of State or, if not a California business, an affidavit that the business is in good standing with the state, province, or country in which business is headquartered.

3) Bidders shall obtain, at their expense, all license(s) or permit(s) required by law for accomplishing any work required in connection with this agreement.

4) All licenses must remain valid for the term of the Agreement. In the event that any license or certification expires at any time during the term of this agreement, the Contractor agrees to provide SCO a copy of the renewed license within 30 days following the expiration date. In the event the Contractor fails to keep in effect at all times all required licenses, SCO may, in addition to any other remedies it may have, terminate this agreement upon occurrence of such event.

2. Staff Mandatory Qualifications (Pass/Fail)

The Offeror must provide a minimum of five staff, including subcontractor staff (if applicable) that meet or exceed the TDDC MSA Senior Technical Lead classification requirements and the RFO mandatory qualifications who will be assigned to perform services to support the Financial RBOR. The Offeror staff must complete Attachment 17, Staff Qualifications SMQ tab for all offered staff and provide resumes, degrees, valid licenses, and or valid certifications (if applicable) to validate staff qualifications.

Each Senior Technical Lead must have:

a. Eight years of experience within the last 15 years as a technical lead supporting the implementation of PeopleSoft Finance, including General Ledger, GAAP based accounting principles, financial reporting dashboards and accounting transactions reconciliation. Must have experience with the key data required for interfacing with the General Ledger.

All experience must be on a large-scale project, where large-scale is defined as a system having at least 5,000 system users and a total project cost of at least $20 million (defined as the total system development cost including planning, design, development, and implementation).

b. Two years of experience must be on a public-sector project. Public-sector excludes State Government, Local (City, County, Province), and Federal Government experience.

c. Three years of experience, within the last 15 years, leading technical troubleshooting and incident management processes.

d. Three years of experience, within the last 15 years, creating technical documentation, including functional and technical requirements, design documents, conceptual diagrams, user guides, and workflow processes.

e. Bachelor’s Degree in an IT-related or Engineering field. Additional qualifying experience may be substituted for the required education on a year-for-year basis. Four years’ experience can be substituted for a bachelor’s degree. The substituted experience must in addition to the required years of experience. Example: If the experience requirement is five years, and the individual is substituting four years’ experience in lieu of a bachelor’s degree, a total of nine years of experience must be submitted to claim this qualification.

3. Staff Desirable Qualifications (Scored)

a. PeopleSoft Financials experience exceeding Staff Minimum Qualification A: Additional points will be awarded if the total number of qualifying lead years of experience over eight years within the past 15 years. (2 points will be awarded to each offered staff for each qualifying year of experience after the 8th year of experience, up to 14 maximum points per key staff).

b. More than three years of qualifying experience, within the last 15 years, leading Agile development activities including sprint planning, documentation of functional specifications and acceptance criteria in User Stories, and planning and leading functional, user acceptance and regression testing. (1 point will be awarded to each offered staff for each qualifying year of experience after the 3rd year of experience, up to 12 maximum points per key staff).

Offers that include submittal of Attachment 17, SDQs must include one Attachment 18, Staff Reference Form from a reference listed on Attachment 17, SDQ tab to qualify to receive the SDQ score.

4. Background Check

This agreement requires the proposed key staff performing the services of this RFO to pass a Live Scan background check. Upon notice of agreement award, SCO will provide the Contractor all necessary forms and locations for each proposed key staff to complete the background check process.

a. Offered staff performing the services of this RFO shall be required to pass a Live Scan background check.

b. Upon notice of agreement award, SCO will provide the Contractor with all necessary forms and locations for each offered staff to complete the background check process.

c. If offered staff are located in the Sacramento area, they must be fingerprinted at SCO.

d. If offered staff are located outside the Sacramento area, but in California, they may go to a Live

Scan location of their choosing.

e. If offered staff are located outside of California, they must go to a local law enforcement agency or other entity licensed to roll fingerprints, complete a standard Federal Bureau of Investigations (FBI) applicant fingerprint card (FD-258) provided by SCO, and mail [United States Postal Service (USPS)] the completed forms and FD-258 back to SCO.

f. Background checks must be completed and passed prior to beginning work on the Agreement.

g. If a Contractor’s offered staff does not pass the Live Scan background check, the Contractor must replace the offered individual with a new candidate within seven business days who meets or exceeds all requirements stated in Attachment 17, Staff Qualifications Workbook.

h. If the original offered staff earned value added points on the Staff Desirable Qualifications, the replacement staff is required to earn the same total amount of value added points.

i. At SCO discretion, SCO may deny award of the Agreement subject to failed background checks.

j. Contractors and the offered staff will be held to the same background check standards as SCO employees.

k. The Contractor shall ensure that each offered staff under the Agreement are made aware of, understand, and comply with the provisions of SCO Live Scan background checks. Any additional or replacement individuals added to the Agreement will be subject to the same terms.

F. Review of Offers for Award/Selection Criteria

Offer Review Criteria

All offers received on or before the Offer Submission Due Date and time as specified in Section C, Offeror Requirements and Information, Item 1. Key Action Dates. Key Action Dates will be assessed as outlined below.

1. Preliminary Review

a. Offers shall be date/time stamped upon receipt.

b. Offers will be reviewed to verify that submission is in a single PDF and Excel workbook, when applicable, are properly identified, and received prior to the final filing date and time specified in Section C. Proposal Requirements and Information, 1. Key Action Dates.

c. Offers shall remain sealed until the after Final Date for Proposal Submission.

d. Offers will be reviewed to determine completeness of required documentation and compliance as identified in this RFO. SCO staff will use the Attachment 1, Required Attachments Checklist, submitted by the Proposer to confirm receipt of all required documents.

e. Submission of all required proposal requirements will be evaluated on a “pass/fail” basis.

f. SCO may reject any or all Offers that fail to meet these requirements. Rejected offers will be eliminated from further consideration.

2. Mandatory Qualification Assessment

a. Upon satisfactory Preliminary Review, the firm and staff mandatory qualifications will be reviewed to determine the Offeror’s satisfaction of the Mandatory Qualifications requirements with an emphasis on the experience and qualifications of the Offeror, as well as the experience and qualifications of the staff assigned to SCO. The Firm Qualifications and Staff Qualifications workbooks should provide the detail, clarity, completeness, relevance, and appropriateness of the experience as it relates to the needs of SCO as stated in this RFO.

b. The Assessment Team will independently assess and score each offered staff’s qualifying desirable qualification up to the maximum points available in each category.

3. References

Each offeror, who meets the Preliminary Review and satisfies the requirements of the RFO, will have their offer scored.

4. Costs

The Offeror must complete Attachment 20, Cost Worksheet. Cost will be scored as indicated in the Scoring Criteria.

a. The Assessment Team will review the Cost Worksheet to verify mathematical accuracy and determine if there are any deviations in the Offer. If a deviation is material, it may be cause for rejection. Immaterial deviations will be processed as if no deviation had occurred.

5. Interviews

a. Interviews will be conducted only for Offers that pass all Pass/Fail assessment components.

b. SCO, at its option, may desire the presence of an Offeror's representative who is able to bind the

Offeror contractually to answering specific questions, orally and/or in writing. SCO may ask the Offeror to clarify its submitted information but may not allow the Offeror to change its Offer. Failure to provide clarification as specified may be grounds for offer rejection.

c. SCO may interview up to the three highest scoring offeror(s) that satisfy the requirements of the RFO. Offeror(s) may be required to appear for a virtual interview with SCO. Offeror(s) will be notified in advance of the specific date and time for the interview.

d. The interview shall include the presence of all key staff who will exercise a significant role under the Agreement. Offerors must be prepared to respond to the questions related to the specifics of the Offer.

e. All costs for developing an offer and attending interviews at SCO are entirely the responsibility of the Offeror and shall not be chargeable to SCO.

Scoring Criteria and Maximum Possible Scores

Scoring Criteria Possible Score

Administrative Requirements Assessment

Offer received by date/time specified in Key Action Dates Pass/Fail

Attachments 1 through 21 Pass/Fail

Resume, degree, and certifications for each identified Senior Technical Lead provided

Pass/Fail

Offeror’s approved DGS TDDC MSA provided Pass/Fail

Technical Requirement Assessment

Attachment 15: Firm Mandatory Qualifications Pass/Fail

Attachment 16: TDDC MSA Classification Qualifications Pass/Fail

Attachment 17: Staff Qualifications Workbook Pass/Fail

Staff Desirable Qualifications (SDQ) Cumulative Score 130

Attachment 18: Firm Reference Form (Average Score of References) 50

Attachment 19: Staff Reference Form (Average Score of Staff 1-5 References) 50

Interviews

Interview All Offered Staff (Cumulative Score) 350

Cost Assessment

Attachment 20: Cost Worksheet 330

Total Possible Score 910

1. Attachments 1 through 14:

Complete and submit all the required attachments.

2. Attachment 15: Firm Mandatory Qualifications Assessment

Firm Mandatory Qualifications (FMQs) will be assessed on a pass/fail basis. All FMQs must be met for the Offeror to achieve a passing score. If an offeror does not provide a sufficient description of how it meets the FMQs, the Offer may be deemed nonresponsive and rejected in its entirety.

3. Attachment 16: TDDC MSA Classification Qualifications Assessment

TDDC MSA Classification Qualifications will be assessed on a pass/fail basis. If an Offeror does not provide a sufficient description of how its staff meet(s) the TDDC MSA Classification education and experience requirements, the Offer may be deemed nonresponsive and rejected in its entirety. At the

State’s sole discretion, Offers that do not meet their assigned Classification Qualifications may be given the opportunity to assign a different Classification that the offered staff do meet.

4. Attachment 17: Staff Qualifications Workbook Assessment

Staff Mandatory Qualifications (SMQs) will be assessed on a pass/fail basis. Any Offer that does not meet SMQs will be deemed noncompliant and rejected in its entirety.

Staff Desirable Qualifications (SDQs) is optional and if submitted, will be assessed and scored up to a maximum score of 130 (SDQs will be assessed and scored only for offers that pass the Pass/Fail components). SDQ1 (14 points) and SDQ2 (12 points) will be awarded points for each offered staff for qualifying experience, Awarded scores will be summed to become the SDQ Score. SDQs are not required to be met to continue in the assessment process.

Offers that include submittal of Attachment 17, SDQs must include one Attachment 18, Staff Reference Form from a reference listed on Attachment 17, SDQ tab to qualify to receive the SDQ score.

References that do not match will not be awarded the SDQ scores.

Staff Desirable Qualifications Scoring Example

Offeror A SDQ1 (14 points available) SDQ2 (12 points available) Score

Averaged Score

Senior Technical Leads

Staff 1 12 10 22 20.4

Staff 2 10 12 22 20.4

Staff 3 11 10 21 20.4

Staff 4 12 8 20 20.4

Staff 5 11 6 17 20.4

Staff Desirable Qualifications Score (average all scores):

Total Obtainable:

Scores will be averaged based on the amount of Senior Technical Leads provided.

5. Attachment 18: Firm Reference Form Assessment

Firm Reference Forms will be assessed and assigned a maximum possible score of 50. References shall substantiate the Offeror’s expertise and experience in providing services. The reference’s performance ratings for the five Performance Statements (PS) that appear on the form will be used for calculating the Firm Reference Score as shown in the example below.

At the State’s sole discretion, references may be contacted to validate the information on the Firm Reference Forms. If contacted, the State will make up to two attempts via phone and/or email. Failure to reach a listed reference will result in the reference being scored zero and the Offer may deemed noncompliant and rejected in its entirety. See example calculation in following table.

Firm Reference Form Scoring Example

Offeror A PS1 PS2 PS3 PS4 PS5 Firm Reference Score

Reference 1 10 10 10 10 10 50

Reference 2 10 10 10 10 10 50

Reference 3 10 10 10 10 10 50

Firm Reference Form Scoring Example

Subtotal (sum all reference scores): 150

Staff Reference Score (Subtotal ÷ # of references): 150 ÷ 3= 50*

*Standard rounding rules will apply.

6. Attachment 19: Staff Reference Form Assessment

Staff Reference Forms will be assessed and assigned a maximum possible score of 50. References shall substantiate the offered staff’s expertise and experience in providing services. Staff Reference Scores will be awarded only for offers that pass all Pass/Fail assessment components.

The reference’s performance ratings for the five Performance Statements (PS) that appear on the form will be used for calculating the Staff Reference Score as shown in the example below.

At the State’s sole discretion, references may be contacted to validate the information on the Staff Reference Forms. If contacted, the State will make up to two attempts via phone and/or email. Failure to reach a listed reference will result in the reference being scored zero and the Offer may be deemed noncompliant and rejected in its entirety.

Staff Reference Form Scoring Example

Offeror A, Staff #1

PS1 PS2 PS3 PS4 PS5 Score

Reference 1 10 10 10 10 10 50

Reference 2 10 10 10 10 10 50

Reference 3 10 10 10 10 10 50

Offeror A, Staff #2

Reference 1 10 10 10 10 10 50

Reference 3 10 10 10 10 10 50

Staff #3

Reference 3 10 10 10 10 10 50

Staff #4

Reference 3 10 10 10 10 10 50

Staff #5

Reference 3 10 10 10 10 10 50

Subtotal (sum all reference scores): 750

Staff Reference Score (Subtotal ÷ # of references): 750 ÷ 15= 50*

*Standard rounding rules will apply.

7. Interview

Interviews will be assigned a maximum score of 350.

During the assessment and selection process, SCO may wish to interview an offeror for clarification only. SCO reserves the right, at its sole discretion, to forgo the interview process. If SCO elects not to conduct interviews, all responsive and responsible offers that advance to the technical assessment stage shall receive the maximum points allocated for the interview component.

Each offer’s interview score will be calculated by multiplying the maximum possible score for each interview question by the assigned rating value percentage, then added to obtain a subtotal score that will be divided by the number of staff. See example calculation below.

Interview Rating Values and Criteria

Rating Values Rating Criteria

100% Excellent: The question is fully addressed with the highest degree of confidence.

75% Good: Most of the components of the question are addressed with an above-average degree of confidence.

50% Fair: Some of the components of the question are addressed with an average degree of confidence.

25% Poor: Components of the question are minimally addressed with a below-average degree of confidence.

0% No Value: Response fails to address the components of the question.

Interview Score Example

A B C D

Q# Assigned Rating Value Max Possible Score Score

(B x C = D) 1 100% 50 100% x 50 = 50 2 100% 50 100% x 50 = 50 3 100% 50 100% x 50 = 50 4 100% 50 100% x 50 = 50 5 100% 50 100% x 50 = 50 6 100% 50 100% x 50 = 50 7 100% 50 100% x 50 = 50

Total Interview Score (Sum all Scores): 350

8. Attachment 20: Cost Worksheet Assessment

The State will review, calculate, and score Attachment 20, Cost Worksheet and verify it is complete with all costs accounted for. The Offer with lowest cost will receive the maximum cost score of 330. For all other offers, their cost will be divided into the lowest Offeror Cost to calculate a ratio percentage then multiplied by the maximum possible score of 330 to calculate the Offeror Cost Score. See example calculation in table below:

Cost Calculation Example A B C D E F

Offeror Offeror’s

Cost

Lowest Offeror’s

Cost

Ratio Percentage

(C ÷ B = D)

Maximum Possible Points

Points Awarded (D x E = F)

1 $100 $100 ÷ $100 = 1.0

1.0 x 330 = 330

2 $150 $100 $100 ÷ $150 = 0.67 0.67 x 330 = 221.1

3 $200 $100 ÷ $200 = 0.5 0.5 x 330 = 165

9. Selection

Award will be based on best value to the most responsive and responsible offer.

10. Disposition of Proposals

Upon proposal opening, all documents submitted in response to this RFP will become the property of the State of California and will be regarded as public records under the California Public Records Act (GC Section 6250 et seq.) and subject to review by the public.

11. Agreement Execution and Performance

a. The Agreement will be executed only upon SCO acceptance of all documents required by this RFP.

The Agreement is attached and by virtue of submitting a proposal, the Proposer agrees to the terms and conditions stated herein.

b. Service shall start no sooner than the Agreement start date specified in Section C, Proposal

Requirements and Information, 1. Key Action Dates, or on the express date set by SCO and the Contractor, after all approvals have been obtained and the Agreement is fully executed. Should the Contractor fail to commence work at the agreed upon time, SCO, upon five days written notice to the Contractor, reserves the right to terminate the Agreement. Commencement of work prior to final approval of the Agreement is at the risk of the Contractor. The Contractor may not receive any payment for work performed prior to final approval of the Agreement.

c. All performance under the Agreement shall be completed on or before the termination date of the

Agreement.

12. Small Business Participation…