EFAS RFI Dec 2024.pdf

EXPEDITIONARY FLUID ANALYSIS (EFAS)

REQUEST FOR INFORMATION (RFI)

Program Manager Maintenance Support Systems

Requirement Description The General Purpose Tools, Test Sets, and Calibration (GPTTS-C) Team, Program Manager Maintenance Support Systems (PM MSS), Marine Corps Systems Command (MARCORSYSCOM) is seeking potential sources and best practice information towards acquiring a commercial-off-the shelf Expeditionary Fluid Analysis System (EFAS).

MARCORSYSCOM is particularly interested in a lightweight, portable EFAS that can conduct “at platform” fluid analysis tests and benchtop machine wear analysis tests.

The Marine Corps is seeking to gain an organic capability to perform at-platform, real time testing of the lubricating and hydraulic fluids of its fleet of tactical vehicles. This capability, known as an Expeditionary Fluid Analysis System (EFAS), would be an invaluable asset in determining if the various lubricating fluids within these vehicles are within operating specifications, and if machine wear particles are present. This system will assist units in performing Condition Based Maintenance Plus (CBM+) by scheduling, or deferring, fluid change intervals based on the fluids condition and enable identification of impending component failures.

The fluids to be analyzed will be from new and in-service fluids that conform to, but not limited to, the latest versions of: MIL-PRF-2104L, SAE-J2360, MIL-PRF-6083, MIL-PRF-2104N, MIL- B-46176 and MIL-PRF-46167C. The EFAS must be cleaned without the use of solvents between tests.

Its primary use will be in support of all Marine ground equipment i.e., motor transportation, engineer equipment, generators, and ordnance vehicles. It will be operated by Engineer Equipment, Assault Amphibian Vehicle, Light Armored Vehicle, and Automotive Mechanics and Technicians holding Military Occupational Specialties 1142, 1341, 2131, 2141, 2147, and 3521 respectively. These systems will be operated at home stations and while deployed overseas. These systems will be used in shop as well as field environments.

It is expected that this capability and the applicable accessories must be integrated into an all-in-one, lightweight, portable, ruggedized kit that enables at platform testing that allows the maintainer to make a maintenance determination based on test results. The capability solution should present an easy-to-read oil analysis report with clear observations, diagnostics, and recommended actions. The kits will be classified as a Tier 1 or a Tier 2 kit:

Tier I for Organizational Maintenance Use. The Tier I shall be used in rugged operational environments where the environmental conditions are routinely encountered in an unprotected, uncontrolled climate. The Tier I equipment shall be ruggedized and portable for use in more than one location that lacks environmental protection. This capability shall meet select portions of Class 2 requirements of MIL-PRF-28800. Output from the unit should contain at a minimum, information listed below:

Fluid Chemistry:

TAN & TBN (mg KOH/g); Oxidation, Nitration, Sulfation (Abs/.1mm); Water (parts per million); Glycol (% by weight); Soot (% by weight); Incorrect fluid (% by weight); Antioxidant Depletion (% remaining); Antiwear Depletion (% by weight)

Viscosity Kinematic: Viscosity @ 40°C Calculated viscosity @ 100°C

Ferrous Debris:

Total content by weight in ppm Calibration range 0-2000 ppm; and 2000 to 10,000 Limit of detection of 3 ppm Relative standard deviation of 3%

Methodology:

ASTM D7889 (IR)

ASTM D8092 (viscosity) ASTM D8120 (Ferrous)

Calibration:

Factory verification standard and or NIST traceable verification standard

Tier II for Intermediate Maintenance Use. The Tier II EFAS shall be used in operational environments where conditions are routinely encountered in a diverse, controlled climate.

Examples include test equipment for bench-top, rack-mount and occasional portable use in diverse, environmentally controlled locations. This capability shall meet select portions of Class 3 requirements of MIL-PRF-28800. Additionally, the Tier II capability will have additional particle analysis capabilities. Output from the unit should contain at a minimum, information listed below:

Elemental Concentration (ppm of the below elements):

Silicon (Si); Aluminum (Al); Chromium (Cr); Titanium (Ti); Iron (Fe); Nickel (Ni); Lead (Pb);

Copper (Cu); Tin (Sn); Molybdenum (Mo); Silver (Ag); Zinc (Zn); Vanadium (V) Optional:

Tungsten (W), Magnesium (Mg), Cobalt (Co)

Fluid Chemistry:

TAN & TBN (mg KOH/g); Oxidation, Nitration, Sulfation (Abs/.1mm); Water (parts per million); Glycol (% by weight); Soot (% by weight); Incorrect fluid (% by weight); Antioxidant Depletion (% remaining); Antiwear Depletion (% by weight)

Viscosity:

Kinematic viscosity @ 40°C Calculated viscosity @ 100°C

Particle Count:

Particle count #/ml (> 4 µm) ISO Codes 4/6/14 ISO codes >6 and >14 are extrapolated

Methodology:

ASTM D7889 (Chemistry) ASTM D8092 (Viscosity) ASTM D8127 (Particles and Elements)

Calibration:

Factory verification standards and or National Institute of Standards and Technology (NIST) traceable verification standard.

Provide Rough order of Magnitude (ROM) pricing on the total cost of the Expeditionary Fluid Analysis System, including but not limited to, the estimated unit cost and separate pricing for any consumables, ancillary gear, and modules. If applicable, please also include any step ladder pricing that may be relevant. Additionally, request you provide all ROM pricing data associated with copyright release for associated technical manual(s), including instructions, maintenance procedures, vendor level drawings, and New Equipment Training.

Provide any relevant information documenting your production/manufacturing capacity with this type of effort.

Provide any relevant information regarding maintainability of your product and required levels of repair. Additionally, provide relevant information documenting potential Contractors Logistic Support and warranties available. The Government may have interest in short term repair solutions.

Responses

Questions regarding this announcement shall be submitted in writing via email no later than 06 January 2025, 10:00 AM EST to the Contract Specialist, Ebony King at ebony.king@usmc.mil.

Please reference M67854-25-I-5307 in the subject line. Verbal questions will NOT be accepted.

Questions shall NOT contain proprietary or classified information. The Government does not guarantee that questions received after 06 January 2025 will be answered. All questions, answers, information discussed, and any other information pertinent to this RFI will be posted to SAM.gov.

Interested parties are requested to respond to this RFI with a white paper in Microsoft Office Word 2016 or compatible format not later than 20 January 2025, 10:00 AM EST. Responses shall be via e-mail to: Ebony King at ebony.king@usmc.mil.

Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. To aid the Government, please segregate proprietary information. Please be advised that all submissions become Government property and will not be returned.

(1) Section 1 of the white paper shall provide administrative information. Administrative information shall include at a minimum:

• Name, mailing address, overnight delivery address (if different from mailing address), phone number, fax number, and e-mail of designated point of contact.

• Business type (large business, small business, small disadvantaged business, 8(a)-certified small disadvantaged business, HUBZone small business, woman-owned small business, very small business, veteran-owned small business, service-disabled veteran-owned small business) based upon North American Industry Classification System (NAICS) code 42 423, Merchant Wholesalers, Durable Goods

• Unique Identity ID, CAGE Code and SAM.gov Unique Entity ID (UEI)

• Small business participation (small business percentage use) and potential business partners.

All data received in response to this announcement that is marked or designated as corporate or proprietary information will be protected from release outside the Government in accordance with the Freedom of Information Act, Trade Secrets Act, and Privacy Act. Proper marking of proprietary information is the sole responsibility of the vendor. This Request for Information (RFI) is released for informational purposes only in accordance with FAR 15.201. This is not a Request for Proposal (RFP), Invitation for Bid (IFB), Request for Quotation (RFQ), or an announcement of a solicitation. No solicitation document exists, and the Marine Corps does not presently intend to award a contract. The submission of this information is for planning purposes only and is not to be construed as a commitment by the Government to procure these items, nor does the Marine Corps intend to award on the basis of this sources sought/market research or otherwise pay for the information requested. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of submission of responses to this RFI and Government use of such information. Not responding to this RFI does not preclude participation in any future solicitation if one is issued. If a solicitation is released, it will be synopsized on the SAM.Gov (https://.sam.gov/) website. It is the responsibility of the potential offerors to monitor this site for additional information pertaining to this requirement.