EESS PWS FY25.pdf

Version 11/13/2024 Updated 04/2025

PERFORMANCE WORK STATEMENT (PWS)

WCF Environmental Engineering Support Services (EESS)

PART 1

GENERAL INFORMATION

1. General: This is a non-personnel services contract to provide Environmental Engineering

Support Services (EESS) at the Bureau of Engraving and Printing (BEP) Western Currency Facility (WCF). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform support services for the Environmental compliance, permitting, and ISO 14001 Environmental Management Systems (EMS) programs as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The BEP WCF is one of two government facilities that prints United States currency as such it is a manufacturing facility. As a manufacturing facility there are solvents, inks, and chemicals that are used in the production support and production processes. The facility is a large quantity generator (LQG) of hazardous waste and Texas industrial solid waste. The facility is covered under two air permits issued by the Texas Commission on Environmental Quality (TCEQ), NSR (New Source Review) and the federal operating permit known as Title V. The facility has an Industrial Wastewater Discharge Permit issued by the City of Fort Worth. WCF Environmental is also responsible for the operation and maintenance of all air pollution control devices (APCDs) and the associated conveyances; the operation of the central waste accumulation area (CWAA); the operation of the consolidated chemical storage area (CCSA), the operation and maintenance of the Flammable Liquids Storage Building (FLSB) and the associated Solvent Dispensing System.

1.3 Objectives: The Contractor is responsible for hiring, training, administering, and supervising the workforce necessary to perform the services as specified herein. The Contractor is responsible for having enough capable, knowledgeable, trained, experienced and qualified personnel always during normal operating hours to perform the services. The Contractor shall provide all services in accordance with all BEP WCF policies, procedures, guidelines, and requirements as defined in this PWS.

1.4 Scope: Services include providing all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform the following as well as the deliverables listed in Technical Exhibit 2. Services include and the contractor shall accomplish the following:

1.4.1 Environmental compliance tracking, recordkeeping, and reporting for local, state, and federal environmental regulatory and permitting requirements.

1.4.2 Maintaining accurate and timely updates to EMS procedural documents posted on the BEP’s intranet In$ite and other documents associated with the WCF’s ISO 14001 Environmental Management Systems (EMS) certification program. Prepare requested documents for semi—annual management meetings and documented meeting minutes.

1.4.3 Safe, clean, efficient, and successful operating and maintenance of all air pollution control devices (APCDs) and their associated conveyances and exhaust ventilation systems. APCDs must be operating correctly during production operation hours of the associated production or production support operation that the device is attached. The Contractor must have in place and provide to the Government the manufacturer’s recommendation for critical spare parts, operation and maintenance manuals, and schedule of periodic maintenance for all APCDs OR provide justification and alternatives to the Government for prior Government approval before implementing an alternative.

The Contractor must have on hand all critical spare parts for the APCDs. APCDs include Regenerative Thermal Oxidizers (RTO), cyclone/baghouse combinations (Mutilation SNI/IFS Mechanical Exam), baghouse for Roller Recovery, and wet scrubbers (Nickel on the Plating Line, Chromium on the Plating Line, and Ink Mill. This list of APCDs is subject to change with new or retired production equipment or new environmental requirements. The Contractor shall maintain an inventory of spare parts and consumables that are furnished by the Government and provide to the inventory upon request.

1.4.4 Safe, clean, efficient, and successful operation and maintenance of the Chemical

Logistics Center (CLC) during Normal Operating Hours (06:00 to 15:30). The CLC includes the Consolidated Chemical Storage Area (CCSA), Flammable Liquid Storage Building (FLSB), the Solvent Dispensing Room, and the Central Waste Accumulation Area (CWAA). The contractor shall perform such operation and maintenance in compliance and in accordance with all applicable local, state, and federal laws, regulations, codes, ordinances and BEP policy and procedures.

1.4.4.1 Operation and Maintenance of the FLSB (Flammable Liquid Storage Building):

1.4.4.1.1 Maintain an inventory of solvent totes and drums at a level that provides an uninterrupted supply to production and production support areas (minimum three (3) month’s supply). Coordinate with the Government to acquire solvent.

1.4.4.1.2 Maintain two (2) totes and two (2) drums in each staging location in the FLSB that supplies that Solvent Dispensing System.

1.4.4.1.3 Maintain and operate two (2) Solvent Distillation Units in FLSB (one must be dedicated to Plate Printing, and one must be dedicated to Offset Printing) by collecting and processing used solvent from these production areas and providing the same processed solvent back to these production areas for use in manual solvent rag cleaning of the presses. This solvent must always be kept segregated by production area.

1.4.4.1.4 Maintain and operate the Solvent Dispensing System including electronic solvent tracking that is connected to the dispensing system. Complete documentation that is in place for tracking the amount and type of solvent and to what area it is provided.

This is done through software and spreadsheets.

1.4.4.1.5 Maintain and operate the conveyance and pumping system that connects the FLSB and the Solvent Dispensing Room inside the main building.

1.4.4.1.6 Note: Deliverables – daily solvent dispenses tracking forms, solvent tacking spreadsheet, data entry into MSS (receive, put away, transaction, material transfer, move orders – the same person cannot do all of these MSS activities so a federal employee could be involved in one or more).

1.4.4.1.7 Collect empty containers from production and deliver full containers to production on the Government provided schedule. Ensure labels on solvent containers are in good conditions and legible. Acquire GHS labels from BEP Safety.

1.4.4.1.8 Set up and maintain necessary service and maintenance contract for solvent dispensing system and for the solvent distillation units that will cover issues that are beyond that of contractors providing services under this contract.

1.4.4.2 Operation and Maintenance of the CWAA (Central Waste Accumulation Area):

1.4.4.2.1 Operate and maintain the CWAA in compliance with all state and federal environmental regulations, BEP policy and procedures.

1.4.4.2.2 Move all regulated waste to the CWAA into the appropriate locations per the CWAA

Plan.

1.4.4.2.3 Conduct monthly inspections of all Satellite Accumulation Areas (SAA) per the internal procedures using the SAA inspection sheets provided by the Government.

Provide completed inspections to the Government.

1.4.4.2.4 Conduct weekly inspections of the CWAA using the Government provided inspection forms and procedures. Provide completed inspections to the Government.

1.4.4.2.5 Transport waste to the CWAA, log in, and track each container until it is shipped or treated on site. Log must be updated each day. Ensure containers are labeled properly.

1.4.4.2.6 Deliver empty drums to waste SAAs and setup.

1.4.4.2.7 Maintain and inspect secondary containments.

1.4.4.2.8 Maintain and operate the Solvent Wipe (blue/gray rags) Centrifuge that is used to remove free liquids for the solvent rags and manage the liquids (solvent) from this process as a hazardous waste. Track and record the amount of waste solvent that is generated from this process.

1.4.4.2.9 Coordinate with the Government the preparation and transportation of regulated waste (state and federal). Prepare drums for waste shipments including manifests, labeling, and inspection of drums. Arrange shipments with waste disposal contractor COR. On days of shipments, transfer containers to the waste truck loading area and provide necessary support.

1.4.4.2.10 Manage waste drop off area.

1.4.4.2.11 Input waste description, amount, when received, and other required information into the waste tracking spreadsheet each day.

1.4.4.2.12 Coordinate with the Government for monthly entries into the TCEQ’s STEERS

(online depository) and for completing the annual waste summary.

1.4.4.2.13 Coordinate with the Government for profiling waste and provide necessary data and information to update the TCEQ NOR (Notice of Registration).

1.4.4.3 Operation and Maintenance of the CCSA (Consolidated Chemical Storage Area):

1.4.4.3.1 Operate and maintain the CCSA in an organized manner.

1.4.4.3.2 In coordination with the Government acquire and manage the inventory of all chemicals used in production and production support except for inks. A list of chemicals is provided by the Government and subject to change. Working closely with the Government, determine what chemicals and in what quantities are to be kept in the CCSA and how much of a supply each department will have in their area.

1.4.4.3.3 Chemicals are to be stored using locators and lot numbers in the Government provide shelfing system. Shelves must be labeled according to this system. The Contractor must use the BEP’s online MSS system when receiving, storing, and dispensing chemicals.

1.4.4.3.4 Maintain segregation of incompatible chemicals.

1.4.4.3.5 Conduct a physical inventory of all chemicals monthly and report results to

Government. Identify any discrepancies and resolution. Resolve any discrepancies between physical inventory and MSS inventory.

1.4.4.3.6 Chemicals requested by a department must be provided within 24 hours.

1.4.4.3.7 Maintain forklifts in good working condition including conducting inspections and recharging.

1.4.4.3.8 Inspect racking system and maintain in good working order.

1.4.4.3.9 Track chemical expiration dates and take appropriate action to limit waste.

1.4.5 The Contractor must retain local TCEQ accredited analytical laboratory services for analysis of samples collected for wastewater and waste. The Contractor will provide some onsite screening laboratory analysis for incoming chemicals and waste as needed using EPA methods for ignitability and corrosivity, and use of a screening test for halogen content for oils. The equipment for this in house analysis will be provided by the Government.

1.4.6 Perform environmental inspections necessary to maintain environmental compliance per the WCF EEB’s existing procedures and methods.

1.4.7 Perform and maintain training necessary to maintain environmental and transportation related compliance.

1.4.8 Prepare environmental training materials for the facility. Provide classroom training to each production and production support department at least once per year as requested.

Coordinate with the Government. Provide training rosters and attendance records.

1.4.9 Maintain electronic and hard copy environmental records.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two (2) 12-month option years. The Period of Performance reads as follows:

Base Year June 23, 2025 to June 22, 2026 Option Year I June 23, 2026 to June 22, 2027 Option Year II June 23, 2027 to June 22, 2028 Option Year III June 23, 2028 to June 22, 2029 Option Year IV June 23, 2029 to June 22, 2030

1.6 General Information

1.6.1 Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government.

The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis;

procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the Government their quality control documentation. The QCP is to be delivered to the Government within 30 days after contract award, three copies of a comprehensive written QCP shall be submitted to the CO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract.

1.6.3 Federal Government Holidays: The Government does not anticipate requiring Contractor services on the observed holidays listed below:

New Years Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November

Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.6.4 Hours of Operation: The contractor is responsible for providing services as needed when production is in operation; however, for most contractors the hours will be Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contract shall coordinate with the government regarding hour of operation for BEP Year End Shut Down. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at

Bureau of Engraving and Printing (BEP) Western Currency Facility (WCF) 9000 Blue Mound Road Fort Worth, Texas 76131-3304

1.6.6 Type of Contract: The government will award a Time & Materials type contract for this requirement.

1.6.7 Security Requirements: Contractor personnel (to include subcontractors) performing work under this contract must have a Public Trust Security Clearance at time of the proposal submission and must maintain the level of security required for the life of the contract.

1.6.7.1 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract.

This Contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination.

Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, prior to start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the proposal submission, and must maintain the level of security required for the life of the Contract.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards.

No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks;

however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.2.3 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan

1.6.8 Special Qualifications: Contractor shall establish a reach back relationship capability with a large environmental consulting firm for potential staffing and support with professional services when needed (e.g., air permit application review, air modeling, stack testing, environmental design, expertise on air permitting in Texas). All contractors shall be trained, qualified, and experienced to perform the services.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter by the CO. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government:

Contract Manager, Engineers, Coordinators, and Administrative Support. The contractor shall provide a contract manager who shall be responsible for the performance of the work.

The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer and COR. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4: 30p.m.CST, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

1.6.11.1.1 Engineers must have an engineering degree from an accredited engineering school (environmental, civil, or chemical engineering degree is preferred), ability to communicate effectively both orally and in writing, advance computer literacy including experience and knowledge of Microsoft Office products (Word, Excel, Outlook), and at least 3 years of relevant experience.

1.6.11.1.2 Coordinators must have a bachelor’s degree from an accredit post-secondary educational institution and it must pertain to the position in which they occupy on the contract. They must have at least 5 years of relevant experience in addition to the educational requirement.

1.6.11.1.3 Administrative Support shall have the skill set to perform routine administrative duties such as record keeping, coordination of meetings, and ability to capture and write meeting minutes. Proficient in Microsoft Office Suite and ability to learn new programs. Have strong organizational skills. At least 5 years of related experience.

1.6.11.1.4 The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.11.1.5 The Contractor shall provide a staffing plan with their proposal and an updated staffing plan within 30 days after contract award.

1.6.12 Identification of Contractor Employees: All contract personnel (to include subcontractors) attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture, and shall state the name of the individual and the company they represent. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

1.6.13 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.6.14 Contractor Travel: Not applicable.

1.6.15 Other Direct Costs: Not applicable.

1.6.16 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.17 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 PHASE IN /PHASE OUT PERIOD: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the 30-day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACT SPECIALIST. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7 GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY

(GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11 QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.15 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16 WORK WEEK. Monday through Friday, except for Federal holidays unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative BEP Bureau of Engraving and Printing COR Contracting Officer Representative COTS Commercial-Off-the-Shelf EPA United States Environmental Protection Agency FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 CO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QCP Quality Control Plan TCEQ Texas Commission on Environmental Quality

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: The Government will provide personnel to coordinate various activities as delineated in the PWS.

3.2 Facilities: The Government will provide workstations that include computers, phones, computer access, kitchen/breakroom access, two-way radios with chargers for internal communication, furniture including desks and chairs, shared printers and copiers, and parking. The Government will provide tools, spare parts, consumables, forklift trucks, scissor lifts, and equipment to perform the work listed in the PWS.

3.3 Utilities: The Government will provide all utilities in the facility which will be available for the contractor’s use in performance of tasks outlined in this PWS. The Contractor (to include subcontractors) shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will provide the following equipment:

3.4.1 Two (2) forklifts. The Contractor is responsible for maintaining the forklifts in good working order and responsible for training the operators in the proper use and handling of the forklift. The government is responsible for the monthly maintenance of the forklifts.

3.4.2 One (1) scissor lift. The Contractor is responsible for maintaining the scissor lift in good working order and responsible for training the operators in the proper use and handling of the scissor lift. The Contractor is responsible for maintaining for the monthly maintenance services for the scissor lift.

3.4.3 Spare parts, tools, and consumables for operation and maintenance of APCDs and CLC equipment are provided a table in Exhibit XX.

3.5 Materials: The Government will provide

3.5.1 Internal Environmental Standard Operating Procedures and Policies.

3.5.2 City of Fort Worth Industrial Wastewater Discharge Permit

3.5.3 New Source Review Permit No. 17994

3.5.4 Title V Air Permit No. O-4507

3.5.5 BEP WCF Waste Profiles

3.5.6 BEP WCF Air Pollution Control Devices Operations and Maintenance Manuals

3.5.7 WCF EMS Documents (found on intranet – In$ite)

3.6 The Contractor shall be responsible for all damage to Government Property caused by negligence of the Contractor, subcontractors(s), or agent(s) during contract performance.

The Contractor shall be liable for all costs associated with the repair of replacement of Government property damaged through the Contractor’s negligence.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

The Contractor shall obtain all items at the most advantageous prices available with due regard to securing prompt delivery of satisfactory materials. Any tools, equipment or materials obtained by the Contractor for performance o f this contract, for which the Government has reimbursed the Contractor, are the property of the Government.

4.1.1 All equipment brought onto the site must be approved by the COR. Equipment shall have bumpers and guards to prevent marking or scratching of fixtures, furnishings or building surfaces. No steel wheels shall be permitted on any equipment used inside the building. All equipment used on this project shall be always kept in good operating condition. If equipment is found to be operating improperly or used in an unsafe manner, the Contractor shall cease operation of that equipment until repairs are made, it is replaced, or proper training given to employees.

4.1.2 All electrical equipment used by the Contractor shall meet all OSHA, NFPA 70 E and Government safety requirements and shall be Underwriter’s Laboratories (UL) approved. This equipment must operate using existing building circuits. It shall be the responsibility of the Contractor to prevent the operation or attempted operation of electrical equipment that requires power exceeding the capacity of existing building circuits.

4.1.3 The Contractor must create and maintain a government supplied inventory list. The inventory list shall be maintained and reviewed monthly. The inventory list must include the following information: purchase date, price, received date, manufacturer, part number, description, bar code for non-consumables or other method on equipment for tracking, location of equipment, disposition, comments to be used for such things as damaged equipment and decommissioned/broken with reason and date.

4.1.4 The Contractor’s Quality Assurance Plan on GFP must be performed by the contractor monthly and be provide with the invoice. The Government COR will conduct inspections 90 days prior to the option being exercised.

4.2 Secret Facility Clearance: Not applicable

4.3 Materials: The Contractor shall furnish materials necessary to meet the requirements under this PWS.

4.4 Equipment: The Contractor shall provide equipment necessary to meet the requirements under this PWS.

PART 5

SPECIFIC TASKS

(This section is the heart of the PWS. All of the services to be performed under the contract should be described in sufficient detail here. This includes all general tasks required by the Government.)

5. Specific Tasks:

5.1 Basic Services. The contractor shall provide services for

5.1.1 The safe, clean, efficient, and reliable operation and maintenance of all air pollution control devices (APCDs). The Regenerative Thermal Oxidizer (RTO) is associated with Plate Printing and Offset Printing areas. The RTO must be online and working properly in accordance with manufacturer’s recommendations and in compliance with state and federal environmental regulations and permits when these production areas are operating.

When there is a shutdown of the RTO or when it is not working properly, notification must be given to the two printing areas immediately to shut down operations immediately. The baghouse/cyclone combination equipment (there are 3) that serve SNI/IFS, Mechanical Exam, and Mutilation must be online and working properly in accordance with manufacturer’s recommendations and in compliance with state and federal environmental regulations and permits when these production areas are operating.

If any of these systems are not operating properly or shutdown, immediate notification must be given to the associated area to shut down their operations immediately. The baghouse serving the Roller Recovery must be operating properly with the Roller Room is operating. The Ink Mill wet scrubber must be online and working properly in accordance with manufacturer’s recommendations and in compliance with state and federal environmental regulations and permits when the Ink Mill’s mixing is in operation.

The Nickel and Chromium wet scrubbers serving the Plating Line must be online and always operating as the Plating Line is never fully shutdown. These scrubbers must be operating using best practices for wet scrubbers and in compliance with state and federal environmental regulations and permits. The Contractor is responsible for immediately providing verbal notification to the Environmental Manager and the COR of any accident, incident, equipment and/or system failure or any other such occurrence that affects the operations of the APCDs or safety of the workers, general public, environment and/or the APCDs. This includes when any operations are instructed to shut down because of an APCD failure.

5.1.2 Safe, clean, efficient, and successful operation and maintenance of the BEP WCF Chemical Logistics Center (CLC). The CLC includes 4 primary areas: the Central Waste Accumulation Area (CWAA), the Consolidated Chemical Storage Area (CCSA), the Flammable Liquids Storage Building (FLSB), and the Solvent Dispensing Area. Operations and maintenance of the CLC shall be performed in compliance and in accordance with all applicable state, federal, and local environmental regulations and permits including building and fire code requirements. The Contractor must compliance with all BEP WCF procedures and policies. The Contractor must provide all services listed in Section 1.4.4 of this PWS.

5.1.3 An accident/injury report shall be submitted to the COR on a BEP WCF accident/injury form when accidents or injuries occur at BEP WCF within 24 hours. This form is available from BEP Safety or on In$ite.

5.1.4 Similarly for spills on the BEP WCF premises information on the spill must be provided within 24 hours of the incident. The information must include: the name of the caller, estimated amount of the spill, identification of the substance spilled, and the amount of waste recovered during the cleanup effort, the amount of the unrecovered substance, the final disposal of the unrecovered substance, and time sheets for each worker involved in the cleanup.

5.1.5 Janitorial / Cleaning: The Contractor is responsible for housekeeping of the CLC to include regular municipal trash disposal, cleaning, and maintenance for safe clean, efficient, and successful; operation of the CLC including the FLSB.

5.2 Environmental Compliance Reporting:

5.2.1 CWAA shipment tracking, include quantities of hazardous and Texas Industrial Solid

Waste shipped – performed weekly.

5.2.2 TCEQ Annual Waste Summary Report – performed annually.

5.2.3 Waste Status Report, to include information about disposal contractor approvals, impending waste profile expirations, or required waste profile renewals – performed monthly.

5.2.4 TCEQ Annual Pollution Prevention Progress Report – performed annually.

5.2.5 Monthly Waste/Air /Wastewater Dashboard – performed monthly.

5.2.6 Waste Shipment Manifest Completion – performed per occurrence.

5.2.7 City of Fort Worth Wastewater Self-Monitoring Report – performed monthly.

5.2.8 City of Fort Worth Semi-Annual Water Use Report – performed semi-annually (due in

July and January)

5.2.9 State of Texas Water Development Board Annual Water Use Survey – Visual Stormwater

Inspection Reporting – performed quarterly.

5.2.10 performed annually.

5.2.11 Solvent Use Tracking – performed daily.

5.2.12 Printing Press Uptime Reporting – performed daily.

5.2.13 Visible Emissions Observations Reporting – performed quarterly.

5.2.14 TCEQ Annual Air Emissions Inventories (EIQ)– performed annually.

5.2.15 TCEQ Annual Air Emissions Inventories Verifications for Billing Purposes – performed annually.

5.2.16 APCD Monitoring Reporting – performed daily during production days

5.2.17 Nickel Electroplating NESHAP Compliance Report – performed annually.

5.2.18 Chrome Electroplating NESHAP Compliance Report – performed annually.

5.2.19 TCEQ New Source Performance Standard (NSPS) Semi-Annual Report– performed semi-annually (due in July and January)

5.2.20 State of Texas EPCRA Tier II Reporting – performed annually.

5.2.21 EPA Toxic Release Inventory Report – performed annually.

5.2.22 Assist in the preparation of Title V air permit semi-annual deviation reports ad associated

Reasonable Inquiry process.

5.2.23 Assist in the preparation of the Title V air permit annual compliance certification report reports.

5.2.24 All regulatory reports must be submitted to the COR 10 working days before it is due to the environmental regulatory entity.

5.3 Environmental Compliance Inspections

5.3.1 CWAA Inspections, to include quantities of hazardous and non-hazardous wastes present and awaiting shipment – performed weekly.

5.3.2 SAA Inspections – performed weekly; however, each SAA inspected monthly.

5.3.3 SPCC Inspections – performed monthly.

5.3.4 APCD Operations & Maintenance Monitoring Inspections – performed daily.

5.3.5 APCD Calibration and Testing of Equipment: The equipment associated with the

APCDs included in the NSR permit shall be calibrated and tested at least per manufacturer’s recommendations and/or permit requirements.

5.3.6 ISO 14001 EMS Annual Audit Preparation Assistance – performed annually.

5.3.7 ISO 14001 EMS Management Review preparation.

5.3.8 Visual Stormwater Inspection – performed quarterly.

5.3.9 Visible Emissions Observations – performed quarterly.

5.3.10 Multi-media sample collection and analyses – performed as needed.

5.4 Environmental Creation and Maintenance of Plans

5.4.1 Spill Prevention, Control, and Countermeasures (SPCC) Plan Revision – performed as needed.

5.4.2 ICP Revision – performed as needed.

5.4.3 State of Texas Pollution Prevention Plan Revision – performed as needed.

5.4.4 BEP WCF Waste Handling Procedures Revision – performed as needed.

5.4.5 BEP WCF Waste Management Plan Revision – performed as needed.

5.4.6 BEP WCF Waste Analysis Plan Revision – performed as needed.

5.5 Environmental Training

5.5.1 Environmental training for each department – prepared and performed semi-annually.

5.5.2 Environmental training materials must be approved by the COR and Environmental

Manager prior to implementation.

5.5.3 Records of attendees including last name, first name, department, day and time of training must be created and maintained in the BEP files.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 The Contractor (to include subcontractors) must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 All applicable regulations under 29 CFR 1910, Occupational Safety & Health

Administration (OSHA), www.osha.gov.

6.1.2 Applicable standards and codes including the National Electric Code (NEC) codes, National Fire Protection Association (NFPA), www.nfpa.org.

6.1.3 Applicable standards and codes, America National Standards Institute (ANSI), www.ansi.org.

6.1.4 Applicable standards and codes, American Society for Testing & Materials (ASTM), www.astm.org.

6.1.5 Applicable regulations under 40 CFR, Environmental Protection Agency (EPA), www.epa.gov including but not limited to the following: 40 CFR 63 40 CFR 63 Subpart N, 40 CFR 63 Subpart WWWWWW, 40 CFR 110, 40 CFR 112, 40 CFR 122 ad 123, 40 CFR 141 through 143, 40 CFR 260 through 268, 40 CFR 300 and 302, 40 CFR 403

6.1.6 Applicable state environmental regulations (TCEQ) under 30 TAC (Texas Administrative Code), www.tceq.texas.gov.

6.1.7 Applicable local environmental regulations and permits (City of Fort Worth), www.fortworthtexas.gov .

6.1.8 Applicable transportation regulations with the US Department of Transportation, www.transportation.gov

6.1.9 BEP EHS requirements for construction and services Section 01510

6.1.10 BEP EHS Policy

6.1.11 BEP EMS Documents

6.2 http://www.osha.gov/ http://www.nfpa.org/ http://www.ansi.org/ http://www.astm.org/ http://www.epa.gov/ http://www.tceq.texas.gov/ http://www.transportation.gov/

PART 7 – ATTACHMENT/TECHNICAL EXHIBIT LISING

Attachment/Technical Exhibit List:

Attachment 1/Technical Exhibit 1 – Performance Requirements Summary Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1 - PERFORMANCE REQUIREMENTS SUMMARY

The Contractor tasks requirements summarizes the performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of work required for each requirement. These thresholds are critical to mission success.

Performance Objective Performance Standard

Performance Threshold

Incentives (Positive or Negative)

PRS #1: The Contractor shall provide services necessary for the safe, clean, efficient, and successful operation and maintenance of the CLC, and all APCDs.

The Contractor shall maintain the CLC and all APCDs daily.

Zero deviation from standard.

Positive or negative performance in CPARs.

PRS #2: The Contractor is responsible for immediately notifying, verbally, the COR or designated representative of any accident, incident, equipment and/or system failure or any other such occurrence that affects the operation of the APCDs, and CLC or safety of the workers, public, and/or environment.

The Contractor shall notify the COR immediately of any negative impacts on production and within 24 hours of all other situations.

Zero deviation from standard.

Positive or negative performance in CPARs.

PRS #3: The Contractor shall provide housekeeping of the CLC and APCDs.

The Contractor shall maintain the areas.

Zero deviation from standard.

Positive or negative performance in CPARs.

PRS #4: Contractor shall maintain proper conduct

The Contractor shall maintain conduct daily.

Zero deviation from standard

Positive or negative performance in CPARs.

PRS#5: Contractor shall maintain quality.

The Contractor shall perform this PRS on an as-needed basis.

Zero deviation from standard

Positive or negative…