EEA_SURVEY_DIGITALSUBMISSION_January2015~2.pdf

PDF 215 KB Posted May 11, 2026

Attached to: FWE-SURVEY-26 RFR
Solicitation number: BD-26-1046-COM-COM1-129270
Issued by: Massachusetts

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Written by GovTribe AI · May 28, 2026

This is a Digital Submissions Specification Guide issued by the Executive Office of Energy and Environmental Affairs (EEA) in Massachusetts on January 6, 2015, establishing technical requirements for land survey deliverables. The document specifies six mandatory digital products that surveyors must provide: a CADD file registered to Massachusetts State Plane NAD83 coordinates with organized layers for boundary information, monuments, and course descriptions; a list of courses in Microsoft Excel, Word, or text file format with standardized columns for course codes, bearings, lengths, and curve parameters; a narrative boundary description in text or Word document format suitable for recording; a PDF file at minimum 300 dpi resolution; an uncompressed TIF file at minimum 600 dpi resolution; and a metadata text file documenting the coordinate system, software versions, file formats, and technical specifications. All final digital products must be delivered on CD or DVD media unless otherwise specified in project-specific scopes of work, though draft products may be delivered through mutually agreed alternative methods.

The specifications establish detailed formatting requirements to ensure consistency and compatibility with the EEA's Geographic Information System capabilities. The guide acknowledges that additional digital products may be required for specific projects and will be outlined in individual project scopes of work. The document includes comprehensive examples of properly formatted course data in both Excel and Word formats to guide surveyors in meeting submission standards. These technical specifications apply to all land surveys prepared for the EEA and its agencies, including those supporting department land acquisitions, exchanges, dispositions, and wetland and river restoration projects across multiple Massachusetts departments including the Department of Fish and Game, Department of Conservation and Recreation, Massachusetts Department of Agricultural Resources, and Division of Capital Asset Management and Maintenance.

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EEA LAND ACQUISITION POLICY – SURVEY SPECIFICATIONS – DIGITAL

SUBMISSIONS

January 6, 2015

Introduction

The Executive Office of Energy and Environmental Affairs (EEA) has established Specifications for Surveys that provide details for how land surveys are to be prepared for the EEA and its agencies. This Digital Submissions Guide is referenced in the Specifications for Surveys and describes the EEA digital submission requirements for land surveys. Due to the pace of development in digital technology, this Digital Submissions Guide is maintained separately from the Specifications for Surveys to avoid the need for frequent revision of the core EEA survey requirements.

Digital Products

The following digital products shall be included with the finished survey:

1.) CADD File – The CADD file shall be registered to global coordinates so the entire file can be viewed within a Geographic Information System. The preferred coordinate system is

Massachusetts State Plane NAD83 (Meters or Feet). Unless otherwise indicated in the project specific scope of work, information in the CADD file that is part of the property boundary should be isolated in a separate layer or layers. The boundary lines and any tie lines should be in one layer with no additional data. Boundary monuments should be placed in a separate layer with no additional data. Course description annotation (metes and bounds) should also be put in a separate layer.

2.) List of Courses – All courses need to be included in either a Microsoft Excel spreadsheet, text file, or Microsoft Word document.

a.) If using Microsoft Excel, the information shall be formatted as follows: Column A -either a code of DD for straight courses or NC for curves; Column B - bearing stored in the format of "S08-32-21E" for straight courses or the letter "C" for curves;

Column C - the length of the line segment in feet for straight courses or the length of the chord in feet for curves; Column D - blank for straight courses or the letter "R" for curves; Column E - blank for straight courses or the length of the radius in feet for curves; Column F - blank for straight courses or the letter "C" for curves; Column

G - blank for straight courses or the chord bearing stored in the format of "S08-32-

21E" for curves; Column H - blank for straight courses or curve direction stored as either "L" for left or "R" for right. (Example attached.)

b.) If using Microsoft Word or a text file, the information to be provided is the same as described above for Microsoft Excel. Each course shall be listed on a separate line and, instead of columns, the individual data pieces are to be separated by a space, e.g., S08-32-21E 356.10 for a straight course, or NC C 397.28 R 1935.10 C N19-53-40E

R for a curve. (Examples attached.)

3.) Boundary Description – A narrative description of the boundary shall be included as a text file or Word document that can be used as a recordable boundary line description. The description shall be a full, narrative metes and bounds description with courses and distances based on the survey plan unless a different bounding description is called for in the project specific scope of work.

4.) Adobe Reader file – A PDF file of the plan shall be included, with a minimum resolution of

300 dpi.

5.) Tagged Image File – An uncompressed TIF file of the plan shall be included, with a minimum resolution of 600 dpi.

6.) Metadata – A metadata description of the digital submissions file shall be included as a

TXT file. This metadata file must include:

a.) the information on the type of coordinate system to which the CADD data were registered and the specifics about which layers contain the boundary data.

b.) any other information about the CADD file that will improve the EEA Agency's understanding of the file and how the data were created, including the type and version of the software used;

c.) the format and software version (if applicable) selected for the list of courses;

d.) the format and software version (if applicable) selected for boundary description;

e.) the resolution and dimensions of the PDF file; and f.) the resolution and dimensions of the TIF file.

Other digital products may also be required for some projects, but those products will be described in the project specific scope of work.

Delivery of Digital Products

All final digital products shall be delivered on a Compact Disk (CD) or Digital Video Disk

(DVD) unless otherwise specified by the project specific scope of work. Draft products can be delivered by any means that is mutually agreeable to both the EEA Agency and the surveyor.

EXAMPLES

EXCEL

DD N81-58-05E 565.02

NC C 430.16 R 350 C N44-03-06E L

DD N06-08-07E 337.2

NC C 385.49 R 625 C N24-05-50E R

DD N42-03-35E 48.02

NC C 375.91 R 775 C N28-01-26E L

DD N14-00-10E 349.88

NC C 397.28 R 1935.1 C N19-53-40E R

DD N25-47-11E 628.36

DD N27-56-02E 613.83

DD N30-57-02E 596.55

DD N24-29-01E 628.57

NC C 509.95 R 897.11 C N07-58-23E L

DD N08-32-21W 172.36

DD N05-08-58E 105.54

DD N08-32-21W 356.1

DD N08-32-21W 18.04

DD N29-51-34E 26.48

DD N62-29-53E 35.47

DD S08-32-21E 406.42

DD S21-46-16E 87.27

DD S27-55-38E 15.05

DD S08-32-21E 175.76

NC C 556.36 R 758.98 C S12-57-42W R

DD S24-29-01W 629.64

DD S30-57-02W 598.05

DD S27-56-02W 611.57

DD S25-47-11W 559.71

DD S25-47-11W 67.72

NC C 387.01 R 1885.1 C S19-53-40W L

DD S14-00-10W 349.86

NC C 400.17 R 825 C S28-01-26W R

DD S42-03-35W 48.02

NC C 354.65 R 575 C S24-05-50W L

DD S06-08-07W 337.2

NC C 491.61 R 400 C S44-03-06W R

DD S81-58-05W 1049.13

DD N01-32-26E 50.71

DD N81-58-05E 43.36

DD N81-58-05E 132.32

DD N81-58-05E 100

WORD

DD N81-58-05E 565.02

NC C 430.16 R 350.00 C N44-03-06E L

DD N06-08-07E 337.20

NC C 385.49 R 625.00 C N24-05-50E R