Draft_Instr_Eval_Fctrs_Atch B.docx

Instructions and Evaluation Factors 412 Force Support Squadron, High Desert Lanes Bowling Center Concessionaire Contract Edwards AFB, CA Solicitation EDWA-F-12C0001 RFP Attachment B

INSTRUCTIONS TO OFFERORS

Edwards AFB is soliciting for Concessionaire food and beverage services located in High Desert Bowling Alley, as described in RFP attachments (A) through (F), in a Two Step process as follows:

Site Visit – A site visit has been scheduled for 10 Sep 2012 at 1000 hours, where prospective contractors may inspect the area where services are to be performed and to satisfy themselves as to the general and local conditions that may affect the cost of performance of the contract; to the extent such information is reasonably obtainable.

Prospective contractors that are interested in attending the scheduled site visit must advise the contract administrator five working days prior to the scheduled visit if they plan to attend.

The point of contact for the site visit is Janice Laurenti, (661)277-6943

Offerors are encouraged to inspect the site where the services are to be performed and satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect the site constitute grounds for a claim after contract award. The response shall be a complete package which will consist of the following:

Step 1 – Written Proposal Step 2 – Price (fee to be paid to the NAFI)

Format for proposal packages:

a) One (1) 1inch binder

b) Part 1, part 2 and part 3 labeled on tabs

c) One (1) inch margins, all sides

d) New times Roman 12 font, on 8 ½ inch x 11 inch white paper

e) No more than ten (10) pages total, (sanitation inspections, equipment list, food source list and title page do not count toward total)

f) The contractor’s contact information must be placed on the front of the binder.

g) All pages within the binder need to be free of the contractor’s name and contact information to assist with the anonymity of the technical evaluation.

Step 1

Concessionaire Services Proposal – Offerors will submit a written proposal for concessionaire services for food and beverage services in accordance with the Attachments (A) through (G). The objective of this RFP is to award a Concessionaire contract for a basic period of 12 Months and four one year option periods.

A complete proposal package must be received by this office NO LATER THAN 14 Sep 2012 at 4:00 P.M Pacific Standard Time. Proposals must be submitted to the POC.

(a) Offerors are required to meet all solicitation requirements, including terms and conditions, representations, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award.

(b) The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer's opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists; Offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness of the price.

(c) The following formats apply:

(i) The format for Part 2- Written Proposal:

a. The offeror to submit a written Concessionaire Operating Plan that shall describe the methodology and approach to be used to meet the requirements in the Contract, to include but not limited to the following:

(1) Management/Operating Plan. Provide the offeror’s management structure and staffing. Describe the proposed management structure including on-site and off-site management and support.

(2) Quality Control.

a. Provide the firm’s quality control plan and supervision for quality services and address the firm’s knowledge and understanding of food handling to include but not limited to: food safety, wholesomeness and freshness; sanitation; temperature control; stock rotation; and disposal of out of date items.

b. Method of resolving complaints. Describe methodology in resolving customer complaints and corrective actions to be taken to mitigate future complaints.

(3) Menu. The offeror shall provide the proposed menu and price for each corresponding item.

(4) Food source. The offeror must submit the appropriate food source code (for retail establishments) for food that they plan to purchase and serve under this contract.

(5) List of additional equipment provided by contractor, if applicable.

1. – Concessionaire Operating Plan (4 page minimum)

2. – Price (fee to be paid to the NAFI) (1 page minimum)

(6) Past Performance Referenced. Provide no more than three (3) references for no more than three (3) of the most recent and relevant contracts performed within the last three (3) years. Include name, address, telephone number, and e-mail address of reference. Also provide a brief description of the work performed, contract number, total contract value, and period of performance. Contracts must be same or similar to the work described in the PWS.

Step 2 – Price Proposal

a. Return the completed Price schedule, Attachment D

b. The offeror may provide a monthly fee that changes each month throughout the base year and option(s).

c. Price will be based on the total 12 months fee amount of CLIN 0001

Evaluation Factors for Award:

Proposals conforming to the solicitation will be determined technically acceptable. Award will be made to the highest priced technically acceptable offeror. To be determined technically acceptable the offeror’s proposal must include items 1-6 above to meet the requirements in the contract. Additionally, the offeror’s submitted food sources must be approved for use by Public Health prior to award.

Price will be based on the total 12 months fee amount of CLIN 0001 plus the total 12 months fee of Option CLINs 0002 thru 0005 on Attachment C

The Government reserves the right to make an award based upon initial offers received, without discussion with Offerors. The Contracting Officer may conduct negotiations and/or request final proposal revisions.

The Point Of Contact (POC) for this effort is:

Ms Janice Laurenti 5 South Wolfe Avenue Edwards AFB, CA93524 Janice.laurenti@edwards.af.mil (661)277-6943 Access to Edwards AFB is by appointment only. Make all base access appointments (site visit, proposal delivery, etc.) through the designated POC at least a day prior to the visit.

Solicitation EDWA-F-12C0001 Request for Proposal Attachment B