CSP_Monitoring_-_SOD_07.21.15.xlsx

XLSX spreadsheet 18 KB Posted Jul 23, 2015

Attached to: Data Collection and Grant Monitoring for State Educational Agency and Charter School Management Organization Grantees
Solicitation number: ED-OII-15-R-0014
Issued by: Department of Education Contracts and Acquisition Management

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Schedule of Deliverables

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Other files

File	Type	Posted
CMO_Indicators_and_Crosswalk.docx	DOCX document	Aug 4, 2015
Amendment_0001.pdf	PDF	Aug 4, 2015
SEA_Indicators_and_Crosswalk.docx	DOCX document	Aug 4, 2015
Old_Contract_PWS.docx	DOCX document	Aug 4, 2015
CSP_Monitoring_-_CMO_CSP_Form.xlsx	XLSX spreadsheet	Jul 23, 2015
CSP_Monitoring_-_SEA_CSP_Form.xlsx	XLSX spreadsheet	Jul 23, 2015
CSP_Monitoring_-_SF1449_07.23.15.pdf	PDF	Jul 23, 2015
CSP_Monitoring_-_PWS_06.30.15.doc	DOC document	Jul 6, 2015
CSP_Monitoring_-_Presolicitation_Notice.docx	DOCX document	Jul 6, 2015

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Schedule of Deliverables

Identifier	Task/Subtask	Deliverable/Activity	Due Date/Milestone
Base Period
1	Subtask 1.1:	One-day meeting in Washington, DC	Within five business days after award of contract
2	Subtask 1.2	Monthly Conference Calls	Monthly
3	Subtask 1.2	Monthly Progress Report	Within five days of the end of each month.
4	Subtask 2.1	Draft CSP SEA monitoring and Data Collections Framework	Within thirty days after contract award.
5	Subtask 2.1	Final CSP SEA Monitoring and Data Collections Framework	Within five days after COR revisions.
6	Subtask 2.1	Draft CSP CMO Monitoring and Data Collections Framework	Within thirty days after contract award.
7	Subtask 2.1	Final CSP CMO Monitoring and Data Collections Framework	Within five days after COR comment.
8	Subtask 2.2	Draft List of SEA Business Process	Within thirty days after contract award.
9	Subtask 2.2	Final Report of SEA Business Process	Within five days after COR comment.
10	Subtask 2.3	Draft List of CMO Business Processes	Within thirty days after contract award
11	Subtask 2.3	Final Report of CMO Business Processes	Within five days after COR comment.
12	Subtask 3.1	Draft SEA Monitoring and Data Collection Protocol	Within sixty days of contract award.
13	Subtask 3.1	Revised Draft SEA Monitoring and Data Collection Protocol	Within five days of COR comment on draft.
14	Subtask 3.1	Final SEA Monitoring and Data Collection Protocol	Within five days of COR approval.
15	Subtask 3.2	Draft SEA Monitoring and Data Collection Handbook	Within thirty days after completion of the protocol.
16	Subtask 3.2	Revised Draft SEA Monitoring and Data Collection Handbook	Within five days of COR comment on draft.
17	Subtask 3.2	Final SEA Monitoring and Data Collection Handbook	Within five days after COR approval.
18	Subtask 3.4	Draft CMO Monitoring and Data Collection Protocol	Within seventy days after contract award.
19	Subtask 3.4	Revised Draft CMO Monitoring and Data Collection Protocol	Within ten days after COR comment.
20	Subtask 3.4	Final CMO Monitoring and Data Collection Protocol	Within ten days of COR comment.
21	Subtask 3.5	Draft CMO Monitoring and Data Collection Handbook	Within thirty days after completion of the protocol.
22	Subtask 3.5	Revised Draft CMO Monitoring and Data Collection Handbook	Within seven days of COR comment on draft.
23	Subtask 3.5	Final CMO Monitoring and Data Collection Handbook	Within seven days of COR approval.
24	Subtask 5.1	Draft plan for SEA and CMO Grantee Review Group	Within forty-five days after contract award.
25	Subtask 5.1	Final plan for SEA and CMO Grantee Review Group	Within seven days after COR comment.
26	Subtask 5.2	Form SEA and CMO Grantee Review Group	Within thirty days after approval of final draft of plan.
27	Subtask 6.1	Develop an annual monitoring and data collection schedule for SEA onsite visits.	Thirty days after COR approves SEA grant monitoring list.
28	Subtask 6.2	Develop an annual monitoring and data collection schedule for CMO onsite visits.	Thirty days after COR approves CMO grant monitoring list.
29	Subtask 7.1	Draft list of SEA monitors with résumés.	Forty days after the COR provides the SEA grantee list.
30	Subtask 7.1	Final list of approved SEA monitors with résumés.	Five days after COR provides feedback and comment.
31	Subtask 7.1	Draft list of CMO monitors with résumés.	Forty days after the COR provides the CMO grantee list.
32	Subtask 7.1	Final list of approved CMO monitors with résumés.	Five days after COR provides feedback and comment.
33	Subtask 7.2	Host SEA onsite monitor training based on plan	TBD
34	Subtask 7.2	Host CMO onsite monitor training based on plan	TBD
35	Subtask 8.1	Draft Grantee Evaluation Review Plan	Within ninety days after contract award.
36	Subtask 8.1	Final CSP Grantee Evaluation Review Plan	Within ten days after COR comment.
37	Subtask 8.1	CSP Grantee Evaluation Review Plan Implementation	TBD
38	Subtask 8.1	Host evaluation meeting with Department	TBD
39	Subtask 8.2	Draft list of recommended evaluation team - including résumés	Within ninety days after contract award.
40	Subtask 8.2	Final list of evaluation team - including résumés	Within five days after COR comment
41	Subtask 9.1	Conduct onsite visit	TBD
42	Subtask 9.2	Conduct CMO onsite visit	TBD
43	Subtask 10.1	Draft SEA Data Collection Forms/Templates Development Plan - including OMB Clearance Process	Within forty-five days after contract award
44	Subtask 10.1	Final SEA Data Collection Forms/Templates Development Plan - including OMB Clearance Process	Within five days after COR comment
45	Subtask 10.2	Draft CMO Data Collection Forms/Templates Development Plan - including OMB clearance process	Within fifty days after contract award
46	Subtask 10.2	Final CMO Data Collection Forms/Templates Development Plan - including OMB clearance process	Within five days following COR comment
47	Subtask 10.3	Draft SEA and CMO Grantee Training Plan	Within ninety days after contract award.
48	Subtask 10.3	Final SEA and CMO Grantee Training Plan	Within three days following COR comment
49	Subtask 10.4	Review and process SEA grantee awards data collection	Within twenty days following completion of data collection
50	Subtask 10.5	Review and process CMO grantee awards data collection	Within twenty days following completion of data collection
51	Subtask 10.6	Draft CSP Grantee Awards Data Analysis Plan	Within eighty days of contract award.
52	Subtask 10.6	Revised Interim Grantee Awards Data Analysis Plan	Revised interim revised draft fifteen days after review and comment.
53	Subtask 10.6	Final CSP Grantee Awards Data Analysis Plan	Final within five days of COR comment on draft.
54	Subtask 11.1	Draft CSP Data Assembly and Analysis Plan	Within fifty days after award of contract
55	Subtask 11.1	Interim CSP Data Assembly and Analysis Plan	Revised Interim Draft submitted thirty days after review and comment.
56	Subtask 11.1	Final CSP Data Assembly and Analysis Plan	Final within five days after COR comment on draft.
57	Subtask 11.2	Draft CSP GPRA Report	Fourteen days after EdFacts data are available
58	Subtask 11.2	Final CSP GPRA Report	Within seven days after COR comment on draft.
59	Subtask 11.3	Draft National Directory of Charter Schools Reconciliation Report	Sixty days after COR transfer of the Department's data
60	Subtask 11.3	Final National Directory of Charter Schools Reconciliation Report	Within ten days following COR comment
61	Subtask 11.4	Draft CSP State Profile Report	Thirty days after the COR transfer of Department data
62	Subtask 11.4	Final CSP State Profile Report	Within three days following COR comment
63	Subtask 11.5	Ad hoc reports	TBD
64	Task 12	Recommend monitoring and data collection sessions	TBD
65	Task 12	Presentation on monitoring results and charter school trends	TBD
66	Subtask 13.1	Develop Draft CSP Information Dissemination and Data Reporting Plan	Within one hundred and eighty days after award of contract.
67	Subtask 13.1	Final CSP Information Dissemination and Data Reporting Plan	Within thirty days of COR review and comment.
68	Subtask 13.2	Draft Annual CSP Comprehensive Monitoring and Data Collection Report	Within thirty days before end of Base Period and option periods
69	Subtask 13.2	Final Annual CSP Comprehensive Monitoring and Data Collection Report	Within ten days following COR review and comment.
Option Periods
70	Subtask 1.1	One-day meeting in Washington, DC	Within five business days of exercise of option period.
71	Subtask 2.2.1	Draft Refined/Updated Business Process List	Within 30 days of request for update.
72	Subtask 6.1	Develop an annual monitoring and data collection schedule for SEA onsite visits.	Thirty days after COR approves SEA grant monitoring list.
73	Subtask 6.2	Develop an annual monitoring and data collection schedule for CMO onsite visits.	Thirty days after COR approves CMO grant monitoring list.
74	Subtask 7.1	Draft list of SEA monitors with résumés.	Forty days after the COR provides the SEA grantee list.
75	Subtask 7.1	Final list of approved SEA monitors with résumés.	Five days after COR provides feedback and comment.
76	Subtask 7.1	Draft list of CMO monitors with résumés.	Forty days after the COR provides the SEA grantee list.
77	Subtask 7.1	Final list of approved CMO monitors with résumés.	Five days after COR provides feedback and comment.
78	Subtask 7.2	Host SEA onsite monitor training based on plan	TBD
79	Subtask 7.2	Host CMO onsite monitor training based on plan	TBD
80	Subtask 8.1	Draft Grantee Evaluation Review Plan	Within ninety days after contract award.
81	Subtask 8.1	Final CSP Grantee Evaluation Review Plan	Within 10 days after COR comment.
82	Subtask 8.1	CSP Grantee Evaluation Review Plan Implementation	TBD
83	Subtask 8.1	Host evaluation meeting with Department	TBD
84	Subtask 8.2	Draft list of recommended evaluation team - including résumés	Within ninety days after contract award.
85	Subtask 8.2	Final list of evaluation team - including résumés	Within five days after COR comment
86	Subtask 9.1	Conduct onsite visit	TBD
87	Subtask 9.2	Conduct CMO onsite visit	TBD
88	Subtask 10.1	Draft SEA Data Collection Forms/Templates Development Plan - including OMB Clearance Process	Within thirty days after contract award
89	Subtask 10.1	Final SEA Data Collection Forms/Templates Development Plan - including OMB Clearance Process	Within five days after COR comment
90	Subtask 10.2	Draft CMO Data Collection Forms/Templates Development Plan - including OMB clearance process	Within forty days after contract award
91	Subtask 10.2	Final CMO Data Collection Forms/Templates Development Plan - including OMB clearance process	Within three days following COR comment
92	Subtask 10.3	Draft SEA and CMO Grantee Training Plan	Within ninety days after contract award.
93	Subtask 10.3	Final SEA and CMO Grantee Training Plan	Within three days following COR comment
94	Subtask 10.4	Review and process SEA grantee awards data collection	Within twenty days following completion of data collection
95	Subtask 10.5	Review and process CMO grantee awards data collection	Within twenty days following completion of data collection
96	Subtask 10.6	Draft CSP Grantee Awards Data Analysis Plan	Within eighty days of contract award.
97	Subtask 10.6	Final CSP Grantee Awards Data Analysis Plan	Within five days of COR comment on draft.
98	Subtask 11.1	Draft CSP Data Assembly and Analysis Plan	Within fifty days after award of contract
99	Subtask 11.1	Final CSP Data Assembly and Analysis Plan	Within five days after COR comment on draft.
100	Subtask 11.2	Draft CSP GPRA Report	Fourteen days after EdFacts data are available
101	Subtask 11.2	Final CSP GPRA Report	Within five days after COR comment on draft.
102	Subtask 11.3	Draft National Directory of Charter Schools Reconciliation Report	Sixty days after COR transfer of the Department's data
103	Subtask 11.3	Final National Directory of Charter Schools Reconciliation Report	Within three days following COR comment
104	Subtask 11.4	Draft CSP State Profile Report	Thirty days after the COR transfer of Department data
105	Subtask 11.4	Final CSP State Profile Report	Within three days following COR comment
106	Subtask 11.5	Ad hoc reports	TBD
107	Task 12	Recommend monitoring and data collection sessions	TBD
108	Task 12	Presentation on monitoring results and charter school trends	Will coincide with annual CSP Project Director's Meeting
109	Subtask 13.1	Develop Draft CSP Information Dissemination and Data Reporting Plan	Within one hundred and eighty days after award of contract.
110	Subtask 13.1	Final CSP Information Dissemination and Data Reporting Plan	Within thirty days of COR review and comment.
111	Subtask 13.2	Draft Annual CSP Comprehensive Monitoring and Data Collection Report	Within thirty days before end of option periods
112	Subtask 13.2	Final Annual CSP Comprehensive Monitoring and Data Collection Report	Within ten days following COR review and comment.
Optional Tasks
113	Subtask 3.3	Draft SEA Protocol Handbook Refinement/Update	Within 10 days of COR notification of changes
114	Subtask 3.3	Final SEA Protocol Handbook Refinement/Update	Within ten days of COR approval.
115	Subtask 3.6	Draft CMO Protocol Handbook Refinement/Update	Within twenty days of notification of changes
116	Subtask 3.6	Final SEA Protocol Handbook Refinement/Update	Within 20 days after COR comment.
117	Subtask 4.1	Draft plan to develop and implement online CSP Monitoring and Data Collection System	Within 20 days after contract award.
118	Subtask 4.1	Final plan to develop and implement online CSP Monitoring and Data Collection System	Within five days after COR comment.
119	Subtask 4.3	Develop online CSP Monitoring and Data Collection System	Within six months of contract award.
120	Subtask 4.2	Develop user-friendly online CSP Monitoring and Data Collection System Manual	Within 10 days after acceptance of online system.
121	Subtask 6.1	Develop an annual monitoring and data collection schedule for SEA onsite visits.	Thirty days after COR approves SEA grant monitoring list.
122	Subtask 6.2	Develop an annual monitoring and data collection schedule for CMO onsite visits.	Thirty days after COR approves CMO grant monitoring list.
123	Subtask 7.3	Training for new and returning monitors	Within 20 days of notification of the monitors
124	Subtask 7.3	Host new and returning monitor webinar.	Within 20 days of notification of the monitors
125	Optional Subtask 9.1.1	Conduct one SEA onsite visit	TBD
126	Optional Subtask 9.1.1	Conduct two SEA onsite visits	TBD
127	Optional Subtask 9.1.1	Conduct four SEA onsite visits	TBD
128	Optional Subtask 9.1.1	Conduct five SEA onsite visits	TBD
129	Optional Subtask 9.1.1	Conduct seven SEA onsite visits	TBD
130	Optional Subtask 9.2.1	Conduct six CMO onsite visits	TBD
131	Optional Subtask 9.2.1	Conduct one CMO onsite visit	TBD
132	Optional Subtask 9.2.1	Conduct four CMO onsite visits	TBD
133	Optional Subtask 9.2.1	Conduct five CMO onsite visits	TBD
134	Optional Subtask 9.2.1	Conduct seven CMO onsite visits	TBD
135	Subtask 11.5.1	Ad hoc reports (888 Hours)	TBD
136	Optional Subtask 12.1	Conduct orientation training and provide TA to new SEA project Director	Within ten days after COR confirms existence of new SEA Project Director.
137	Subtask 12.2	Develop webinar package and host two one-hour technical assistance webinars	Provide materials five days prior to scheduled event

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File details come from the government source that posted it. Updated Nov 14, 2017.