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December 20, 2016
| Request | for | Proposals | ED‐IES‐17‐R‐0005 | Small | Business | Innovation | Research |
| Program | (SBIR) | Phase | I | Amendment | 0001 | | |
Closing Date: January 5, 2017 2:00 P.M. ET
| U.S. | Department | of | Education’s | (Department | or | ED) | responses | to | clarification |
| questions | submitted | by | December | 5, | 2016, | 2:00 | P.M. | ET: | |
| WARNING! | Offerors | must | note | that | there | are | email | attachment | size | restrictions. | The |
| Department | of | Education | cannot | accept | attachments | larger | than | 25 | MB. | The | |
| Government | is | not | responsible | for | attachment | size | restrictions | that | may | exist | on |
| offerors' | email | servers! | Offerors | are | advised | to | check | with | their | provider | for |
| information | on | email | size | restrictions | and | plan | accordingly. | | | | |
| If | offerors | attempt | to | submit | a | proposal | to | Kevin.Wade@ed.gov | and | receive | an | error | |
| message, | they | MUST | contact | Kevin | Wade | PRIOR | TO | THE | CLOSING | OF | THE | | |
| SOLICITATION | during | standard | business | hours | (8:00 | A.M. | ET | to | 5:00 | P.M. | ET, | Monday | |
| through | Friday). | The | solicitation | closes | promptly | at | 2:00 | P.M. | ET, | on | January | 5, | 2017. |
| Late | proposals | will | not | be | accepted. | | | | | | | | |
| 1. Are | there | any | changes | from | the | 2016 | competition? | It | looks | the | same | to | me. | I | noted | two | major |
| changes: | less | reliance | on | theory | of | change; | new | reliance | on | peer | reviewed | publication; | | | | | |
| inclusion | of | reference | to | ESSA. | Does | that | sound | right? | | | | | | | | | |
Response: the SBIR solicitation is updated from year to year and may contain new content.
| 2. | One | of | the | rules | of | the | solicitation | says | 75% | of | the | prototype | must | be | developed | in | the | United | | | |
| States. | | We | have | a | unique | situation | I | was | hoping | to | get | clarification | on. | | | A | co‐founder | lives | in | | |
| Canada | and | is | a | Canadian | citizen. | | | The | rest | of | our | employees | are | American | citizens | and | we | are | | | |
| located | in | the | United | States. | | | This | co‐founder | travels | in | and | out | of | the | United | States | for | long | | | |
| periods | of | times | to | meet | with | us, | but, | a | lot | of | the | work | will | be | done | from | his | home. | | Does | this |
| make | us | still | eligible | to | apply? | | | | | | | | | | | | | | | | |
| Response: | The | Small | Business | Administration’s | SBIR | Policy | Directive, | on | page | 16 | under | | | | | |
| Eligibility | Requirements, | states, | “For | both | Phase | I | and | Phase | II, | the | R/R&D | work | must | be | | |
| performed | in | the | United | States. | However, | based | on | a | rare | and | unique | circumstance, | | | | |
| agencies | may | approve | a | particular | portion | of | the | R/R&D | work | to | be | performed | or | | | |
| obtained | in | a | country | outside | of | the | United | States, | for | example, | if | a | supply | or | material | or |
| other | item | or | project | requirement | is | not | available | in | the | United | States. | The | funding | | | |
| agreement | officer | must | approve | each | such | specific | condition | in | writing.” | | The | funding | | | | |
| agreement | officer | (Contracting | Officer | or | CO) | does | not | find | that | this | situation | qualifies | | | | |
| as | rare | or | unique. | | Also | see | the | response | to | question | #33. | | | | | |
3. The phase 2 of this award is for up to 2 years. Does that mean that the phase 2 award is for a
| total | of | 900,000 | but | the | timeline | for | completion | can | be | 2 | years? | Or | does | it | mean | that | a | grantee |
| can | be | awarded | 900,000 | for | year | 1 | and | 900,000 | in | year | 2 | for | a | total | of | 1.8M? | | |
Response: $900,000 in total over 2 years.
| 4. We | are | currently | working | through | a | submission | for | a | different | SBIR | through | the | NSF | for | an |
| educational | technology. | If | we | were | awarded | the | NSF | SBIR | would | there | be | any | conflict | with | |
| submitting | for | this | one? | Or | should | the | proposals | be | for | different | projects? | | | | |
| Response: | Offerors | may | submit | to | both | programs. | However, | if | doing | so, | offerors | are | only | | | |
| allowed | to | accept | funding | from | one | program | for | the | same | or | similar | work. | | If | an | award |
| is | made | through | one | program, | the | offeror | must | notify | the | other | program | that | the | | | |
| proposal | should | be | removed | from | further | review. | | | | | | | | | | |
| 5. As | a | follow | up | to | the | last | question | is | there | anything | that | prohibits | us | from | having | multiple |
| submissions | to | this | SBIR? | Say | both | are | educational | curriculum | one | is | a | STEM | based | game | and | |
| the | other | is | an | interactive | history? | | | | | | | | | | | |
Response: No, provided the R&D work is not duplicative in any way.
| 6. Would | we | need | to | partner | with | a | university | or | an | educational | research | nonprofit | for | this | SBIR? | |
| We | currently | have | partnerships | with | organizations | like | public | schools | and | education | | | | | | |
| technology | professionals | that | have | already | agreed | to | work | with | in | testing | of | our | solutions | and | | |
| giving | us | feedback, | allowing | us | to | pull | analytics | based | on | the | usage. | However, | none | are | part | of |
| a | university | setting. | Is | that | acceptable | or | do | we | need | to | partner | with | other | research | firms | and |
| departments | at | the | university | level? | | | | | | | | | | | | |
| Response: | While | the | solicitation | notes | the | importance | of | qualified | education | |
| researchers, | there | is | not | a | requirement | to | partner | with | outside | researchers. |
| 7. I | was | looking | at | the | grant | for | an | educational | game | and | was | curious | if | this | was | strictly | for |
| existing | companies | or | can | anyone | apply | with | an | idea? | I | was | going | to | attempt | to | go | to | the |
| private | sector | with | but | would | like | to | try | and | go | this | route | instead. | | | | | |
| Response: | Please | refer | to | the | Request | For | Proposals | (RFP), | p. | 3, | Section | D: | “Each |
| organization | submitting | a | proposal | must | qualify | as | a | small | business | concern | as | defined | |
| by | the | SBA.” | | | | | | | | | | | |
| 8. Do | Principal | Investigators | need | to | be | employed | by | small | business | as | of | right | now, | or | just | as |
| soon | as | SBIR | is | approved | and | before | funding | is | granted? | I | have | read | in | some | other | agency's |
| SBIR | solicitation | where | this | was | explicitly | stated, | but | I | cannot | find | this | in | IES's | SBIR. | | |
| Response: | The | PI | does | not | need | to | be | employed | by | the | company | at | the | time | of | the | |
| proposal. | The | PI | must | be | employed | by | the | company | at | least | 51% | of | the | time | at | the | time |
| of | award. | | | | | | | | | | | | | | | | |
| 9. Phase | I | R&D | will | primarily | be | tech | development, | and | one | of | our | PIs | is | a | tech | expert. | Our | |
| education | experts | may | not | qualify | to | be | a | PI | (because | of | % | of | time | she | can | commit | to | the |
| project) | but | will | be | part | of | our | key | personnel. | Would | this | be | sufficient | for | having | the | | | |
| appropriate | experience | and | training | for | the | project? | | | | | | | | | | | | |
| Response: | As | noted | in | the | solicitation, | the | PI | must | be | employed | by | the | company | at | least |
| 51% | of | the | time | at | the | time | of | award. | Otherwise, | no | further | information | can | be | provided |
| outside | of | what | is | provided | in | the | solicitation. | | | | | | | | |
| 10. I | would | like | to | check | to | see | if | I | write | all | my | answers | into | the | RFP | document | or | I | need | to | do | it | on |
| a | separate | document | or | website? | | | | | | | | | | | | | | | | | | | |
| Response: | The | proposal | must | be | prepared | according | to | the | instructions | provided | in |
| Section | VI. | Proposal | Submission | Information. | | | | | | | |
11. When will the money be allocated to the contractor?
Response: Please review Section V. Considerations.
| 12. We | had | previously | registered | for | the | November | 29‐30 | conference | in | Austin | and | had | requested | | | |
| to | schedule | a | one‐on‐one | meeting | at | this | time | to | discuss | our | proposal | for | Solicitation | ED‐IES‐ | | |
| 17‐R‐0004. | | We | recently | were | notified | meeting | time | at | the | conference | would | not | be | | | |
| available. | | Alternatively, | would | it | be | possible | to | schedule | a | time | to | talk | per | phone | to | discuss |
| our | proposal? | | | | | | | | | | | | | | | |
| Response: | During | the | time | when | the | program | solicitation | is | open, | the | ED/IES | SBIR |
| Program | Manager | is | not | permitted | to | provide | technical | assistance | to | potential | | |
applicants.
| 13. I | want | to | include | my | father | on | my | team. | He | has | many | years | of | government | grant | experience |
| and | connections | to | a | few | universities | that | will | be | helpful | for | R&D. | Would | including | a | family | |
| member | on | the | team | negatively | affect | my | chances | of | funding | (he | happens | to | have | the | same | |
| name | as | me)? | | | | | | | | | | | | | | |
Response: Involvement among family members on a proposal is permitted.
| 14. I | wanted | to | know | if | you | can | email | me | the | requirements | of | the | number | of | pages | that | can | be |
| turned | in | per | Appendix? | | I | understand | that | there | are | certain | sections | that | have | to | be | included | | |
| in | the | 15‐Page | project | narrative. | | There | are | several | Appendices | that | are | not | to | be | included | with | | |
| the | 15‐Page | narrative. | Please | let | me | know | how | many | Appendices | should | be | included | in | the | | | | |
| proposal | but | not | in | the | 15‐Page | narrative. | | | | | | | | | | | | |
| Response: | There | is | not | a | prescribed | number | of | pages | for | the | full | proposal | including | the |
| cover | pages, | project | narrative, | and | appendices. | | Appendices | are | not | counted | toward | the | | |
| 15‐page | limit | of | the | project | narrative. | | | | | | | | | |
| 15. I'm | carefully | reading | through | the | solicitation | document, | but | I | want | to | avoid | any | major | miss‐ | | | | |
| steps. | | Is | there, | by | any | chance, | a | sample | proposal? | | A | particular | area | of | concern | for | me | is |
| providing | the | correct | level | of | detail | in | the | budget | justification | and | budget | spreadsheet. | | In | | | | |
| other | words, | I | want | to | be | clear | on | the | expectations | of | how | a | Phase | I | project | should | be | |
conducted.
Response: No sample budgets are provided.
| 16. Is | there | any | way | to | review | the | submitted | proposals | of | small | business | that | won | last | year's |
| Phase | I | award | to | learn | what | a | winning | proposal | looks | like? | | | | | |
| Response: | Offerors | may | submit | a | request | to | view | proposals | through | a | Freedom | of | |
| Information | Act | Request | (FOIA). | | Please | note, | proprietary | information | in | proposals | can | | |
| be | redacted | by | the | writer | of | the | proposal | prior | to | release | through | a | FOIA. |
| 17. Can | a | single | proposing | firm | submit | multiple | RFP | responses | for | the | development | of | different | | | | |
| education | technology | products | that | fall | into | different | priority | areas? | Is | it | possible | for | a | single | | | |
| firm | to | be | awarded | multiple | RFP | awards | through | this | RFP | or | is | it | limited | to | one | award | per |
firm?
| Response: | Yes, | firms | can | submit | multiple | proposals | provided | the | proposals | are |
| different, | and | firms | are | eligible | to | win | multiple | awards. | | |
| 18. The | RFP | states | that | the | proposing | firm | must | perform | at | least | two‐thirds | of | the | research | and/or |
| analytic | effort | but | can | partner | with | consultants | and | subcontracts | for | some | of | the | remaining | | |
| work | and | contract | price. | | Are | there | any | eligibility | rules | around | the | types | of | consultants | and |
| subcontractors | can | be | used | and | paid | with | this | RFP | award | funding? | Do | the | consultants | and | |
| contractors | also | need | to | be | small | businesses? | | | | | | | | | |
| Response: | There | is | not | a | requirement | in | the | solicitation | that | the | consultants | need | to | be |
| small | businesses. | | | | | | | | | | | | | |
19. Will there be different RFP evaluation committees and reviewers for the different priorities?
| Response: | Yes, | different | reviewers | are | assigned | to | review | different | proposals. | | | | |
| Information | on | the | technical | evaluation | reviewers | can | be | found | in | Section | IV. | Method | of |
| Selection | and | Evaluation | Criteria | | | | | | | | | | |
| 20. I | know | that | if | we | were | awarded | the | funds | it | would | give | rights | to | the | government | to | use | (SBIR | |
| Technical | Data | rights). | | Would | we | be | able | to | sell | this | to | public | school | districts | or | is | it | just | the |
| data | driven | from | the | research | that | is | the | governments? | | I | am | guessing | we | are | protected | by | the | | |
| fact | that | we | based | it | off | of | our | copy | written | material. | | | | | | | | | |
| Response: | While | the | clause | on | data | rights | indicate | that | the | agencies | have | the | right | to |
| utilize | data | developed | through | SBIR, | the | US | Department | of | Education | has | not | used | this | |
| clause | in | the | history | of | its | program. | | | | | | | | |
| 21. Because | we | are | monitoring | children | (human | subjects), | I | assume | we | must | include | all | of | the | | | |
| human | subject | materials? | | | We | started | on | this | project | over | the | summer | and | were | wondering | if | |
| awarded | the | funds | if | we | can | back | date | for | any | work | done, | and | if | so | how | far | back? |
Response: Please refer to Appendix X for information on Human Subjects.
| 22. Finally, | I | read | something | about | having | a | location | for | research | and | development. | | Since | my | | | | | | |
| business | is | an | in‐home | and | on‐campus | educational | consulting/tutoring | business, | I | work | out | of | | | | | | | | |
| my | home. | | Would | I | need | to | find | an | actual | work | place | if | the | majority | of | the | research | would | be | at |
| the | school | that | would | like | to | use | our | project? | | | | | | | | | | | | |
Response: Offerors may propose to work from a home or on campus.
| 23. If | our | company | uses | another | firm | to | do | the | programming | of | our | product’s | software | platform | to | | | | |
| do | our | R&D, | does | this | count | towards | the | one‐third | of | the | total | price | of | Phase | I | that | can | be | done |
| outside | of | our | firm? | | | | | | | | | | | | | | | | |
Response: Yes, what is described would appear to count toward the one‐third requirement.
24. What information should be included on the cover page?
| Response: | Details | on | what | is | required | to | be | included | in | the | cover | pages | are | included | in |
| Section | III. | Contract | Proposal | Preparation | Instructions | and | Requirement. | | | | | | | | |
| 25. On | page | 15 | Section | D | letter | i. | Our | product | will | be | a | new | product | and | we | have | not | built | it | yet. |
| Are | we | required | to | have | a | concept | test | prior | in | our | proposal? | | | | | | | | | |
| Response: | The | solicitation | does | not | require | concept | testing | if | a | product | has | not | been |
| built. | The | solicitation | indicates | that | offerors | may | provide | concept | testing | results. | | | |
26. How do we apply for phase I and Phase II funding fast track funding to happen without any breaks?
Response: The Department is not offering a Fast‐Track program in FY2017
| 27. On | page | 13 | section | 1, | G, | What | definition | of | professional | affiliations | should | we | be | using? | Do | we |
| also | need | to | include | titles | of | each | person | too? | | | | | | | | |
| Response: | The | term | professional | affiliation | refers | to | the | company | or | institution | where |
| individuals | are | employed | or | work. | Titles | are | not | requested. | | | |
28. Can an organization submit multiple proposals? Within the same category?
Response: Yes, provided the proposals are different.
29. Can an organization be awarded multiple proposals? Within the same category?
Response: Yes, provided the awards are for different projects.
30. Can an organization be a prime and a subcontractor for multiple proposals and/or awards?
Response: Yes.
| 31. If | we | can | submit | multiple | proposals, | can | we | use | the | same | Letter | of | Agreement | for | Participation |
| for | each | proposal, | or | would | it | be | required | that | we | have | a | unique | school | for | each |
| proposal? | | Same | question | applies | for | the | (maximum | 3) | Letters | of | Endorsement? | | | | |
Response: The solicitation does not require separate letters.
| 32. If | we | are | awarded | a | Phase | I | grant, | can | we | transfer | IP | from | the | Phase | I | awarded | entity | to |
| another | entity | prior | to | submission | of | Phase | II | grant | application | (in | preparation | for | | | | | | |
| commercialization | efforts)? | | | | | | | | | | | | | | | | | |
Response: The Department cannot provide guidance on this question.
| 33. While | we | understand | that | Phase | I | and | Phase | II | work | must | be | performed | in | the | United | States | | |
| by | a | US | based | company, | can | we | have | team | members | that | reside | in | the | US | but | are | not | US |
Citizens?
| Response: | It | is | conceivable | that | a | team | member | resides | in | the | U.S., | but | is | not | a | citizen; |
| however, | from | the | Small | Business | Administration’s | SBIR | Policy | Directive, | p. | 50, | “The | | | | | |
| birth | certificates, | naturalization | papers, | or | passports | show | that | any | individuals | it | relies | | | | | |
| upon | to | meet | the | eligibility | requirements | are | U.S. | citizens | or | permanent | resident | aliens | | | | |
| in | the | United | States.” | | | | | | | | | | | | | |
| 34. Can | you | clarify | how | the | grant | funding | will | be | disbursed | upon | award? | Since | (the | offering | |
| company) | has | limited | funds | as | a | startup, | the | company | would | need | some | money | up | front | to |
| begin | research | & | development | activities. | | | | | | | | | | | |
Response: The payment schedule is listed in Section V. Considerations.
| 35. Regarding | the | forms | required | for | Appendix | G | (RFP | p. | 60), | are | we | expected | to | print | out | the | |
| forms | in | the | RFP | and | include | them | in | our | single | PDF | for | submission | or | can | this | information | be |
| submitted | online | somehow? | For | example, | how | do | we | attach | the | SBIR.gov | SBC | Registration |
| Control | ID | to | Certification | G.2 | as | required | on | page | 63? | | | |
Response: All required forms must be included as part of the single proposal package.
| 36. One | last | question, | should | the | 1‐page | resumes | adhere | to | the | General | Format | instructions |
| shown | on | page | 11 | of | the | RFP? | | | | | | |
Response: Offerors can format the 1‐page resumes as they choose.
| 37. Re. | the | Letter | of | Agreement | from | an | authentic | education | setting, | is | a | statement | confirming |
| participation | in | the | research | process | enough? | Or | are | any | additional | details | required? | | |
Response: The solicitation does not require.
| 38. What | agreements, | if | any, | do | you | need | from | subcontractors | (other | than | certifications | from |
| subcontractor | key | personnel)? | | | | | | | | | | |
| Response: | The | solicitation | does | not | require | any | forms | or | agreements | from |
| subcontractors. | Offerors | are | reminded | the | Background | Investigation | Requirement | (RFP | | |
| p. | 32) | also | applies | to | subcontractors | or | consultants. | | | |
| 39. Recent | SBIR | awards | made | by | ED/IES | have | focused | on | K‐12 | education. | Are | Adult | Education |
| concepts | being | considered | for | award | under | this | solicitation? | | | | | | |
| Response: | See | Section | IX. | Priority | Areas | for | information | on | proposals | in | the | area | of |
| adult | education. | | | | | | | | | | | | |
| 40. I | have | a | question | about | my | collaboration | with | a | partner | educational | institution. | My | small |
| business | will | be | creating | the | films | and | curriculum | materials | and | testing | the | prototype | in |
| classrooms. | The | educational | partner | has | expertise | in | designing | the | instrument | for | evaluation, | | |
| which | would | be | used | to | determine | the | effectiveness/impact | of | the | materials | on | kids | of |
| different | ages. | My | company | would | actually | conduct | the | piloting | and | evaluation. | I | am | checking |
| to | make | sure | that | balance | of | work | is | appropriate | for | this | grant | application. | |
| Response: | Provided | the | offering | firm | budgets | at | least | two‐thirds | of | the | funds, | there | is | no |
| further | guidance | on | the | division | of | tasks | for | the | project. | | | | | |
| 41. I | had | a | question | on | the | grant | contractor | payout. | According | to | the | RFP, | it | states | 3 | payment |
| cycles | will | be | made. | | First | payment | 30 | days | after | startup, | second | payment | 90 | days | into | |
| program | and | final | payment | 30 | days | after | the | conclusion, | is | this | correct? | And, | all | expenses | | |
| needed | to | service | the | grant | are | the | contractors’ | responsibility? | | | | | | | | |
| Response: | The | payment | schedule | described | in | the | question | is | correct. | The | awardee | is |
| responsible | for | all | expenses | and | costs. | | | | | | | |
42. What do you mean specifically about an 'authentic' educational setting?
| Response: | Taken | directly | from | the | IES | Research | Grants | program’s | 2017 | Request | for |
| Applications | at: | http://ies.ed.gov/funding/pdf/2017_84305A.pdf, | Authentic | Education | | | | | | | |
| Settings | are | defined | as | follows: | | | | | | | |
| Proposed | research | must | be | relevant | to | education | in | the | United | States | and | must | | | | | |
| address | factors | under | the | control | of | the | U.S. | education | system | (be | it | at | the | national‐, | | | |
| state‐, | local‐, | or | school‐level). | To | help | ensure | such | relevance, | the | Institute | requires | | | | | | |
| researchers | to | work | within | or | with | data | from | authentic | education | settings. | Authentic | | | | | | |
| education | settings | include | both | in‐school | settings | (including | PreK | centers) | and | formal | | | | | | | |
| programs | that | take | place | after | school | or | out | of | school | (e.g., | after‐school | programs, | | | | | |
| distance | learning | programs, | online | programs) | under | the | control | of | schools | or | state | | | | | | |
| and | local | education | agencies. | Formal | programs | not | under | the | control | of | schools | or | | | | | |
| state | and | local | education | agencies | are | not | considered | as | taking | place | in | an | authentic | | | | |
| education | setting | and | are | not | appropriate | for | study | under | the | Education | Research | | | | | | |
| Grants | program. | The | Institute | permits | a | limited | amount | of | laboratory | research | (see | | | | | | |
| Part | III | Research | Goals) | if | it | is | carried | out | in | addition | to | work | within | or | with | data | from |
| authentic | education | settings, | but | will | not | fund | any | projects | that | are | exclusively | based | | | | | |
| in | laboratories. | | | | | | | | | | | | | | | | |
Authentic education settings vary by education level and are defined as follows:
Authentic Pre‐K Education Settings are defined as center‐based prekindergarten settings, which include the following:
o Public prekindergarten programs o Child care centers o Head Start programs
Authentic K‐12 Education Settings o Schools and alternative school settings (e.g., alternative schools or juvenile justice settings) o School systems (e.g., local education agencies or state education agencies) o Settings that deliver supplemental education services (as defined in Section 1116(e) of the Elementary and Secondary Education Act of 1965, as amended by the No Child Left Behind Act of 2001) (http://www2.ed.gov/policy/elsec/leg/esea02/index.html) o Career and Technical Education Centers affiliated with schools or school systems
Authentic Postsecondary Education Settings o 2‐year and 4‐year colleges and universities that have education programs leading to occupational certificates or associate’s or bachelor’s degrees.
o Career and Technical Education Centers affiliated with postsecondary institutions.
Authentic Adult Education Settings are those where eligible providers (e.g., state and local education agencies, community‐based organizations, institutions of higher education, public or non‐profit agencies, libraries) identified under Title II of the Workforce Innovation and Opportunity Act (WIOA: https://www.gpo.gov/fdsys/pkg/PLAW‐113publ128/pdf/PLAW‐ 113publ128.pdf) provide one or more of the following:
o Adult English language programs.
o Adult Basic Education (ABE).
o Adult Secondary Education (ASE).
o Programs that assist students who lack secondary education credentials (e.g., diploma or GED) or basic skills that lead to course credit or certificates.
| 43. We | are | currently | exploring | a | secondary | purpose | of | our | product, | which | is | supporting | children | |
| with | autism. | Although | we | are | just | exploring | this | area, | would | this | be | something | worthwhile | to |
| apply | for | the | grant? | | | | | | | | | | | |
Response: No guidance can be provided related to this question.
| 44. The | artificial | intelligence | software | we | are | creating | is | really | the | core | of | our | product | that | we | | |
| think | will | be | able | to | do | some | really | cool | stuff | that | in | theory | could | span | from | early | childhood |
| through | high | school, | and | potentially | even | have | a | use | for | administrators, | is | there | anyway | we | | | |
| can | frame | the | R&D | potential | of | this | technology | to | apply | for | SBIR? | | | | | | |
Response: No guidance can be provided related to this question.
| 45. My | question | is | about | the | format | of | submissions. | The | RFP | indicates | that | submissions | may | be | in | |
| Word | or | PDF | format. | However, | several | signatures | are | called | for. | Should | I | take | this | to | mean | that |
| "actual" | hand‐written | signatures | are | not | required | if | an | applicant | wishes | to | submit | a | Word | | | |
document?
| Response: | Offerors | should | include | signatures | in | their | proposals. | Signatures | can | be | | |
| embedded | electronically | with | proposals | or | offerors | may | print | out | forms, | sign, | scan, | and |
| save | the | components | of | the | proposal | as | a | PDF. | | | | |
| 46. I | am | interested | in | applying | for | the | Small | Business | Innovation | Research | grant. | | Is | there | an |
| application | form? | | Can | you | tell | me | how | to | go | about | starting | the | application | process. | |
Response: Please see:
https://www.fbo.gov/index?s=opportunity&mode=form&id=0957820fb556d351ce0c3 8a7dcbc58dc&tab=core&_cview=0
| 47. I | was | able | to | register | on | sam.gov | but | when | I | attempted | registering | with | grants.gov, | it | asked | for |
| the | opportunity | number | and | wouldn't | accept | the | solicitation | number | in | its | place. | | Can | you | let | |
| me | know | what | the | opportunity | number | is | for | this | application? | | | | | | | |
Response: This solicitation is through a contracts mechanism, not a grant.
| 48. Is | there | a | requirement | that | our | partners | have | to | be | non‐profit | organizations | or | universities? |
| Are | for‐profit | LLC | organizations | allowed | to | partner | on | this | proposal? | | | | |
Response: There is no such requirement.
49. Are we required to have a university partner to develop our technology?
Response: There is no such requirement.
50. If we hire contractors will they be considered 1099 employees, subcontractors, etc?
Response: Subcontractors.
51. What can the budget cover? Materials, Equipment, Personnel, small business fee, travel, and consultants?
| Response: | Potential | offerors | should | refer | to | the | solicitation | and | the | SBIR | Policy |
| Directive | for | information | on | what | can | be | included | within | the | budget. | |
| 52. Can | the | User | Interface | Design | be | developed | or | only | the | backend | technology | to | make | the |
| product | functions? | | | | | | | | | | | | | |
Response: No guidance can be provided related to this question.
53. What Are the Qualifications of the PI?
| Response: | Potential | offerors | should | refer | to | the | solicitation. | No | further | guidance | can | be |
| provided | related | to | this | question. | | | | | | | | |
54. Is there a Procedure's Guide?
Response: No guidance can be provided related to this question.
| 55. Would | you | please | help | me | understand | this | part | of | the | instructions? | We | will | use | two | external |
| consultants | (which | will | fall | below | the | maximum | 33% | allowed | for | subcontractors) | and | 4 | key | | |
| personnel | will | work | on | this | project. | | | | | | | | | | |
| Here | is | the | excerpt: | NOTE: | While | biographical | summaries | must | be | included | within | the | 15‐ | | |
| pages, | Appendix | C | must | also | include | two | certifications | and | a | 1‐page | resumé | for | each | of | the |
| key | personnel | listed | above | in | 4. | Project | Team. | | | | | | | | |
| Would | you | please | let | me | know | which | certification | this | refers | to | (or | if | not | the | below, |
| then | which | certifications | is | this | referring | to)? | And | also, | please | confirm | that | each | of | my | key |
| employees | will | have | to | individually | provide | these | certifications. | | | | | | | | |
| G.10 | FAR | 52.222‐54 | – | Employment | Eligibility | Verification | (in | the | grant | document | on | page | | | |
73)
| G.11 | EDAR | 3409.570 | Conflict | of | Interest | (page | 76) | | | |
| G.12 | EDAR | 3452.239‐72 | Department | Security | Requirements | (page | 77) | | | |
| G.13 | FAR | 52.204‐10 | – | reporting | executive | compensation | and | first‐tier | subcontract | awards |
| (page | 78) | | | | | | | | | |
| G.14 | FAR | 52.209‐5 | Certification | Regarding | Responsibility | Matters | (Oct | 2015) | | |
| Response: | | The | two | certifications | required | for | each | member | of | the | project | team | are | | | | | |
| within | the | bordered | box | of | Appendix | C, | on | p. | 51 | of | the | RFP. | | The | other | clauses | listed | in |
| the | question | above | are | for | the | authorized | representative | of | the | offeror | to |
| complete/acknowledge/submit | as | appropriate. | | | | | | | | | |
| 56. Do | offerors | include | a | Table | of | Contents | contained | on | pages | i, | ii, | or | iii | in | the | proposal, | should | it |
| reside | elsewhere | in | the | proposal, | or | should | the | proposal | not | include | a | Table | of | Contents? | | | | |
Response: Offeror should not provide a Table of Contents.
| 57. I | am | confused | and | hope | you | can | help | regarding | how | to | respond | to | several | Appendix | G |
| requirements | in | our | submission, | specifically: | | | | | | | | | | | |
| · | | | | | | | | | G.9 | – | Do | I | include | all | of | the | text | through | to | the | Certification | or | just | the |
| certification. | | If | the | whole | text, | then | where | would | I | find | (a)(1), | (a)(2). | | For | (b) | does | | | | | | | | |
| 52.204‐7 | apply? | | | | | | | | | | | | | | | | | | | | | | | |
| · | | | | | G.10, | G.12, | G.13, | G.16, | G.17, | G.18, | G.19 | – | Do | I | include | all | of | the | text | through | to | the |
| Certification | or | just | the | certification? | | | | | | | | | | | | | | | | | | |
| · | | G.15 | – | I | assume | that | since | I | need | to | check | (b) | that | the | text | in | its | entirety | must | be |
| included. | (correct?) | | | | | | | | | | | | | | | | | | | |
| Response: | | For | G.9, | (a)(1), | the | anticipated | NAICS | code | is | 541720 | (Research | and | | | | |
| Development | in | the | Social | Sciences | and | Humanities); | however, | it | is | possible | that | | | | | |
| another | NAICS | code | is | applicable | based | on | the | actual | product | the | offeror | is | producing. | | If | |
| the | offeror | is | unsure, | it | is | safe | to | assume | 541720 | would | apply. | | The | answer | to | (a)(2) |
| depends | on | the | choice | for | (a)(1). | | The | size | standard | for | NAICS | 541720 | is | $20.5M. | | The |
| Small | Business | Administration | also | limits | the | size | of | the | company | to | 500 | employees. | | | | |
| FAR | 52.204‐7 | does | apply. | | | | | | | | | | | | | |
It is recommended to include the full text as much as possible for clarity.
| 58. One | of | our | employees | would | be | PI | and | move | to | the | new | concern | 51% | in | order | to | qualify. |
| Would | this | arrangement | be | any | cause | for | concern | on | eligibility | or | competitive | issues? | | | | | |
| Response: | With | the | information | that | was | provided | in | the | question, | it | would | not | appear |
| that | there | are | any | potential | issues | with | this | arrangement. | | | | | |
| 59. How | is | the | 51% | effort | calculated? | Would | 25 | hours | at | the | small | business | and | 20 | hours | in |
| another | organization | satisfy | this | requirement? | | | | | | | | | | | | |
Response: 51% effort would be calculated based on a 40‐hour work week.
| 60. I | am | currently | preparing | my | educational | research | grant. | | Most | new | curriculums | need | to | be | | | | | | |
| approved | by | the | superintendent | and | this | takes | time. | | Because | of | the | holidays, | many | schools | | | | | | |
| will | close | on | Friday | and | not | reopen | until | January. | | For | this | reason, | I | am | not | sure | if | I | can | secure |
| a | letter | by | January | 5th | (though | I | am | working | hard | to | do | so). | | Please | let | me | know | if | one | of |
| following | is | an | option. | Turn | in | the | letter | later | in | January | or | include | a | statement | of | promise | | | | |
| within | the | proposal | that | a | school | will | participate | in | my | research. | | | | | | | | | | |
| Response: | The | solicitation | requires | a | letter | of | participation | within | a | proposal. | No |
| additional | information | can | be | added | to | a | proposal | after | submission. | | |