ED-IES-12-R-0100 Solicitation.pdf

ED-IES-12-R-0100

Cloud Hosting and Support Services for the Institute of Education Sciences

Solicitation Text

1. Type of Document: Combined Synopsis/Solicitation

2. Provide a Classification Code: D

3. Provide a NAICS Code: 518210

4. Title: Combined Synopsis/Solicitation Cloud Hosting Services and Support for the Institute of Education Sciences

5. Response Date: August 20, 2012 at 12:30 PM EST

6. Point(s) of Contact: Jennifer Arthur, Contract Specialist, e-mail: Jennifer.Arthur@ed.gov, phone: 202-245-7448; Deila Johnson, Contracting Officer, e-mail: Deila.Johnson@ed.gov, phone : 202-245-6183. Copy Deila Johnson on all email correspondence.

7. Solicitation or Reference Number: ED-IES-12-R-0100

8. Set-Aside Status: Total Small Business Set Aside

9. Description:

The US Department of Education (ED) intends to award a firm-fixed-price Indefinite Delivery

Indefinite Quantity (IDIQ) contract to a single, successful offeror in FY2012. (No multiple IDIQ awards will be made.) It is anticipated that the resulting contract will be divided into the following tasks at the time of award:

Task 1 – Server Operations Support

Task 2 – IaaS Solution

Task 3 – System Licenses (Task Order Requirement)

Task 4 – Technical Writing (Task Order Requirement)

Work under Task 3—System Licenses and Task 4—Technical Writing will be issued as firm-fixed price task orders, as the need arises. The successful offeror shall not perform the following tasks unless ED issues a task order.

mailto:Jennifer.Arthur@ed.gov mailto:Deila.Johnson@ed.gov

There will be a minimum of at least one task order for Task 3 and Task 4, but no more than 15 task orders and 5 task orders for Task 3 and Task 4 per year, respectively.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and written solicitation will not be issued.

The Department intends to solicit and negotiate a firm-fixed-price IDIQ procurement in accordance with FAR Part 12. This requirement is 100% set-aside for small business, under authority of FAR Part 52.219-6. The Small Business Size Standard for the NAICS code 518210 is $25 million. This is a Request for Proposal (RFP).

Offerors must be registered in the Central Contractor Registration database prior to submission of an offer to be considered for award of any Department of Education contract; go to https://bpn.gov/ccr/default.aspx to register.

Contract Clauses…………………………………………………………………………..

52.252-2 -- Clauses Incorporated by Reference (February 1998)………….….…………

52.212-4 -- Contract Terms and Conditions -- Commercial Items (February 2012), by reference

52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders

-- Commercial Items (May 2012)………………………………………………….…

52.216-18 – Ordering (Oct 1995………………………………………………….…

52.216-19 – Order Limitations (Oct 1995) ………………………………………………….…

52.216-22 – Indefinite Quantity (Oct 1995)………………………………………………….…

52.217-8 – Option to Extend Services (Nov 1999)…………………………………………….…

52.217-9—Option to Extend the Term of the Contract (Nov 1999) …………………………….…

52.249-4—Termination for Convenience of the Government (Services) (Short Form) (Apr 1984)

52.249-8—Default (Fixed-Price Supply and Service…………….. …………………………….…

3452.201-70 Contracting Officer’s Representative (COR) (May 2011)………………

3452.202-1 Definitions – Department of Education (May 2011) by reference…………

3452.208-72 Printing (May 2011) by reference……………………………………………..

3452.209-71 Conflict of Interest (May 2011) by reference……………………………

3452.224-70 Release of information under the Freedom of Information Act (May 2011) by reference…………………………………………………………………………………….

3452.227-70 Publication and Publicity (May 2011) by reference…………………………..

3452.227-71 Advertising of Awards (May 2011) by reference……………………………..

https://bpn.gov/ccr/default.aspx

3452.227-72 Use and Non-Disclosure Agreement (May 2011) by reference………

3452.227-73 Limitations on the use or disclosure of Government-furnished information marked with restrictive legends (May 2011) by reference …………………………………………

3452.237-71 Observance of Administrative Closures (May 2011) by reference……

3452.242-71 Notice to the Government of Delays (May 2011) by reference…………..…..

3452.242-73 Accessibility of Meetings, Conferences, and Seminars to Persons with Disabilities

(May 2011) by reference ……………………………………………………………

306-1a Invoice and Contract Financing Requests Submission (Alternate I) (January

2007)……………………………………………………………………………………….

31.205.70 - Food Costs…………………………………………………………………………….

31.205.71 - Travel Costs…………………………………………………………………………….

Task Order Procedures…………………………………………………………………………….

Solicitation Provisions…………………………………………………………………….

52.209-7 -- Information Regarding Responsibility Matters (Feburary 2012)……………….

52.212-1 -- Instructions to Offerors -- Commercial Items (February 2012), by reference (see SF

1449, Block 27a)………………………………………………………………………………

52.212-2 -- Evaluation -- Commercial Items (January 1999)……………………………

52.212-3—Offeror Representations and Certifications—Commercial Items (February 2012)

3452.209-70--Conflict of Interest Certification (May 2011)………………………………..

Contract Clauses

52.252-2 -- Clauses Incorporated by Reference (February 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

https://www.acquisition.gov/Far/ or http://www.ed.gov/policy/fund/reg/clibrary/edar.html.

(End of Clause)

52.212-4 -- Contract Terms and Conditions -- Commercial Items (February 2012), by reference (see SF 1449 block 27a)

52.212-5--Contract Terms and Conditions Required to Implement Statutes or Executive

Orders Commercial Items (May 2012) https://www.acquisition.gov/Far/ http://www.ed.gov/policy/fund/reg/clibrary/edar.html

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or

Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the

Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with

Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

_X_ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L.

110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and

Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

(Feb 2012) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) 52.204-11, American Recovery and Reinvestment Act—Reporting Requirements

(Jul 2010) (Pub. L. 111-5).

_X_ (6) 52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment. (Dec 2010) (31 U.S.C. 6101 note).

_X_ (7) 52.209-9, Updates of Publicly Available Information Regarding Responsibility

Matters (Feb 2012) (41 U.S.C. 2313).

__ (8) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations

(May 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L.

111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L.

110-161).

__ (9) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011)

(15 U.S.C. 657a).

__ (10) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business

Concerns (JAN 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer)

(15 U.S.C. 657a).

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__ (11) [Reserved]

_X_ (12)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011)

(15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (13)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003)

(15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

_X_ (14) 52.219-8, Utilization of Small Business Concerns (Jan 2011)

(15 U.S.C. 637(d)(2) and

(3)).

__ (15)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2011) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Jul 2010) of 52.219-9.

_X_ (16) 52.219-13, Notice of Set-Aside of Orders (Nov 2011)(15 U.S.C. 644(r)).

_X_ (17) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

__ (18) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

__ (19)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged

Business Concerns (OCT 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

__ (ii) Alternate I (June 2003) of 52.219-23.

__ (20) 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged

Status and Reporting (Dec 2010) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (21) 52.219-26, Small Disadvantaged Business Participation Program—

Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside

(Nov 2011) (15 U.S.C. 657 f).

_X_ (23) 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2012)

(15 U.S.C. 632(a)(2)).

__ (24) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned

Small Business (EDWOSB) Concerns (Apr 2012) (15 U.S.C. 637(m)).

__ (25) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB)

Concerns Eligible Under the WOSB Program (Apr 2012) (15 U.S.C. 637(m)).

__ (26) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_X_ (27) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Mar 2012)

(E.O. 13126).

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_X_ (28) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

_X_ (29) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

_X_ (30) 52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212).

_X_ (31) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010)

(29 U.S.C. 793).

_X_ (32) 52.222-37, Employment Reports on Veterans (SEP 2010) (38 U.S.C. 4212).

_X_ (33) 52.222-40, Notification of Employee Rights Under the National Labor Relations

Act (Dec 2010) (E.O. 13496).

_X_ (34) 52.222-54, Employment Eligibility Verification (JAN 2009). (Executive Order

12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–

Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

_X_ (36) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42

U.S.C. 8259b).

__ (37)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal

Computer Products (DEC 2007) (E.O. 13423).

__ (ii) Alternate I (DEC 2007) of 52.223-16.

_X_ (38) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While

Driving (AUG 2011) (E.O. 13513).

__ (39) 52.225-1, Buy American Act—Supplies (Feb 2009) (41 U.S.C. 10a-10d).

__ (40)(i) 52.225-3, Buy American Act—Free Trade Agreements—Israeli Trade Act

(May 2012) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-

169, 109-283, 110-138, 112-41, and 112-42).

__ (ii) Alternate I (Mar 2012) of 52.225-3.

__ (iii) Alternate II (Mar 2012) of 52.225-3.

__ (iv) Alternate III (Mar 2012) of 52.225-3.

__ (41) 52.225-5, Trade Agreements (MAY 2012) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

_X_ (42) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the

Department of the Treasury).

__ (43) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C.

5150).

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__ (44) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area

(Nov 2007) (42 U.S.C. 5150).

__ (45) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002)

(41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

__ (46) 52.232-30, Installment Payments for Commercial Items (Oct 1995)

(41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

_X_ (47) 52.232-33, Payment by Electronic Funds Transfer—Central Contractor

Registration (Oct 2003) (31 U.S.C. 3332).

__ (48) 52.232-34, Payment by Electronic Funds Transfer—Other than Central Contractor

Registration (May 1999) (31 U.S.C. 3332).

__ (49) 52.232-36, Payment by Third Party (Feb 2010) (31 U.S.C. 3332).

_X_ (50) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

__ (51)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels

(Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

__ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

__ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989)

(29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

__ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act—Price Adjustment

(Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

__ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act—Price Adjustment

(Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

__ (5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for

Maintenance, Calibration, or Repair of Certain Equipment—Requirements (Nov 2007) (41 351, et seq.).

__ (6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for

Certain Services—Requirements (Feb 2009) (41 U.S.C. 351, et seq.).

__ (7) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009)

(Pub. L. 110-247).

__ (8) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

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(1) The Comptroller General of the United States, or an authorized representative of the

Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor

Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the

Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-

252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

(ii) 52.219-8, Utilization of Small Business Concerns (Dec 2010) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract

(except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) [Reserved]

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010)

(29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act

(Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause

52.222-40.

(viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

(ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

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(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for

Maintenance, Calibration, or Repair of Certain Equipment-Requirements (Nov 2007) (41 U.S.C.

351, et seq.).

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for

Certain Services-Requirements (Feb 2009) (41 U.S.C. 351, et seq.).

(xii) 52.222-54, Employment Eligibility Verification (JAN 2009).

(xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009)

(Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-

6.

(xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels

(Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

52.216-18 – Ordering (Oct 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from TBD through TBD.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered “issued” when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of Clause)

52.216-19 -- Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than one system license under Task 3---System Licenses and one technical writing project under Task 4--- Technical Writing per year, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor --

(1) Any order for a single item in excess of 15 system licenses under Task 3—System

Licenses and five technical writing projects under Task 4—Technical Writing per year;

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(2) Any order for a combination of items in excess of 15 system licenses under Task 3—

System Licenses and five technical writing projects under Task 4—Technical Writing per year; or

(3) A series of orders from the same ordering office within TDB days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-

21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within TBD days after issuance, with written notice stating the

Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.216-22 -- Indefinite Quantity (Oct 1995)

(Reference 52.216-22)

52.217-8 -- Option to Extend Services (Nov 1999)

(Reference 52.217-8)

52.217-9 -- Option to Extend the Term of the Contract

(a) The Government may extend the term of this contract by written notice to the Contractor provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the

Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months or 5 years.

Period of Performance Amount

Base Period [To be filled in at award] [To be filled in at award]

Option Period I [To be filled in at award] [To be filled in at award]

Option Period II [To be filled in at award] [To be filled in at award]

Option Period III [To be filled in at award] [To be filled in at award]

Option Period IV [To be filled in at award] [To be filled in at award]

52.249-4 -- Termination for Convenience of the Government (Services) (Short Form) (Apr

1984)

(Reference 52.249-4)

52.249-8 -- Default (Fixed-Price Supply and Service)

(Reference 52.249-8)

3452.201-70--Contracting Officer’s Representative (COR) (May 2011)

(a) The Contracting Officer’s Representative (COR) is responsible for the technical aspects of the project, technical liaison with the contractor, and any other responsibilities that are specified in the contract. These responsibilities include inspecting all deliverables, including reports, and recommending acceptance or rejection to the contracting officer.

(b) The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes that affect the contract price, terms, or conditions. Any contractor requests for changes shall be submitted in writing directly to the contracting officer or through the COR. No such changes shall be made without the written authorization of the contracting officer.

(c) The COR’s name and contact information: to be completed at time of award

(d) The COR may be changed by the Government at any time, but notification of the change, including the name and address of the successor COR, will be provided to the contractor by the contracting officer in writing.

3452.202-1--Definitions – Department of Education (May 2011) by reference

3452.208-72—Printing (May 2011) by reference

3452.209-71--Conflict of Interest (May 2011) by reference

3452.224-70--Release of information under the Freedom of Information Act (May 2011) by reference

3452.227-70 – Publication and Publicity (May 2011) by reference

3452.227-71--Advertising of Awards (May 2011) by reference

3452.227-72--Use and Non-Disclosure Agreement (May 2011) by reference

3452.237-71--Observance of Administrative Closures (May 2011) by reference

3452.242-71--Notice to the Government of Delays (May 2011) by reference

3452.242-73--Accessibility of Meetings, Conferences, and Seminars to Persons with

Disabilities (May 2011) by reference

306-1a Invoice and Contract Financing Requests Submission (Alternate I) (January 2007)

(A) Payments shall be rendered in accordance with the payments clause(s) of the incorporated contract clause section and with those otherwise specified rated or fixed price amounts.

(B) The contractor shall submit invoices electronically as an attachment to a message to

OCFOCAMINVOICING@ED.GOV. The subject area of the message shall contain the invoice number, contract number, and contract specialist's name. The electronic copy of the invoice shall be in a format that is supported by Microsoft Office (Microsoft Word or Excel), or Adobe

Acrobat (.pdf). The contractor must include the COR, CS, and CO on the carbon copy line of the email.

Task Order Procedures

This clause shall be applicable to all task orders issued under this contract. It is the Government's intent to issue task orders for every task order request. In addition:

(a) Only a Contracting Officer (CO) has the authority to issue a task order under this contract;

(b) This contract is for the use of the U. S. Department of Education (ED);

(c) All task orders are subject to the terms and conditions of the contract. In the event of a conflict between a task order and the contract, the contract shall take precedence; In competitive situations, the Government reserves the right to award a task order without discussions.

(d) No work shall be performed and no payment will be made except as authorized by a task order;

(e) The Government intends to use email to the maximum extent practicable for task orders.

Each request for a task order will be sent electronically to the Contractor at the email address specified in their proposal Cover Sheet.

(f) An abstract of each task order will be issued to the Contractor.

(g) Task orders will be issued by the CO in accordance with the procedures specified in this clause;

(h) The contractor will be provided with a Statement of Work (SOW), Schedule of Deliverables, and other additional instructions as needed for each individual task order to be issued under this contract. These documents, collectively referred to as a RFTO, will designate the tasks as Fixed

Price (FP).

(i) Each finalized task order will be signed by the CO as a single party instrument, not requiring the Contractor's signature. The Contractor's acceptance of each task order shall be presumed by its commencement of work called for therein. The Contractor is cautioned to observe the following instructions: (1) If the Contractor finds any task order unacceptable for any reason, it shall contact the CO within 24 hours after receipt of such task order and not begin the work required therein until the problem has been resolved; (2) The Contractor shall not accept any task order that exceeds the "Not-to-Exceed" amount of the contract, or which requires performance beyond the contract completion date, unless approved by the CO; (3) If at any time during the performance of a Firm Fixed Price task order, the Contractor has reason to believe that the total price to the Government to complete the task order will be greater than the authorized amount, the Contractor shall notify the CO. At that time, the Contractor shall provide a revised estimate of the total price for performing the task, supporting reasons, and documentation.

(j) In accordance with the incorporated clause 52.216-22 Indefinite Quantity, the contract will be modified to extend the period of performance solely to allow completion of the task order if the task order was issued within the dates for issuing task orders. An extension of period of performance will not extend the date for issuing orders shown in the incorporated clause 52.216-

18 Ordering.

(k) Each finalized task order will contain the following:

1. Project title; 2. Date of award;

3. Contract number;

4. Task order number;

5. Type of task order:

(l) Firm Fixed Price task orders shall include the total firm fixed price, schedule of deliverables, and a corresponding payment schedule. The Government shall pay the Contractor, upon submission of proper invoices, the prices stipulated in the task orders for work delivered or rendered and accepted. Unless otherwise specified, payment shall be made upon acceptance of any portion of the work delivered or rendered for which a price is separately stated in the task order.

6. Period of performance;

7. Name and address of COR;

8. Name and address of CS;

9. Name and address of Contract Administrator;

10. Name and address of designated billing office;

11. Dollar amount of task order;

12. Shipment and marking of deliverables;

13. Invoice and contract financing requests submission;

14. Key personnel designation

15. The PWS for the task order (the Contractor's proposal for the task order shall be incorporated by reference).

Attachments

ATTACHMENT A: STATEMENT OF WORK

ATTACHMENT B: QUALITY ASSURANCE SURVEILLANCE PLAN

ATTACHMENT C: PAST PERFORMANCE FORM

ATTACHMENT D: SECURITY RISK LEVELS

ATTACHMENT E: BILLING INSTRUCTIONS

Solicitation Provisions

52.209-7-- Information Regarding Responsibility Matters (February 2012)

(a) Definitions. As used in this provision—

“Administrative proceeding” means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission

Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed

Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

“Federal contracts and grants with total value greater than $10,000,000” means—

(1) The total value of all current, active contracts and grants, including all priced options;

and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

“Principal” means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror [ ] has [ ] does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in—

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in

(c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the Central

Contractor Registration database via https://www.acquisition.gov (see 52.204-7).

https://www.acquisition.gov/ https://www.acquisition.gov/far/current/html/52_200_206.html#wp1137850

(End of provision)

52.212-1 -- Instructions to Offerors -- Commercial Items (February 2012)

Addendum to 52.212-1 – Proposal Instructions

I. General Instructions

The US Department of Education (ED) intends to award a firm-fixed-price Indefinite Delivery

Indefinite Quantity (IDIQ) contract to a single, successful offeror. (No multiple IDIQ awards will be made.) It is anticipated that the resulting contract will be divided into the following tasks at the time of award:

Task 1 – Server Operations Support

Task 2 –IaaS Solution

Task 3 – System Licenses (Task Order Requirement)

Task 4 – Technical Writing (Task Order Requirement)

Work under Task 3—System Licenses and Task 4—Technical Writing will be issued as firm-fixed priced task orders, as the need arises. The contractor shall not perform the following tasks unless ED issues a task order. There will be a minimum of at least one task order for Task 3 and

Task 4, but no more than 15 task orders and 5 task orders for Task 3 and Task 4 per year, respectively.

Offerors should prepare separate technical and business proposals for the project. Each proposal should be separate and complete in itself so that evaluation of one may be accomplished independently of the other. Cost information should be restricted to the business proposal and the technical proposal must not contain reference to specific costs (although resource information may be included so that the offeror’s understanding of the scope…