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U.S. Participation in the Program for Student Assessment (PISA) 2015 Contractor Employee Personnel Security Screenings This document has been prepared in accordance with Departmental Directive OM:5-101 on Contractor Employee Personnel Security Screening, in consultation with the Office of Management, Security Services, Personnel and Information Security.
None of the contractor or subcontractor employee personnel will have access to U.S. Department of Education (ED) facilities or systems.
Below are personnel positions and risk levels for the contract that is to be awarded for the U.S. Participation in the Program for Student Assessment (PISA) 2015. After award, the contractor will identify all individuals to be paid through this contract under each personnel position, including all contractor personnel and subcontractor personnel.
| Personnel Position |
| Description of Relevant Responsibilities |
| Risk Level |
| Project Director |
| Leads the managerial team in planning, conducting, monitoring, and evaluating the work. Has access to sensitive but unclassified or Privacy Act-protected information. |
| MR |
Deputy Project Director
| Assists the Project Director in planning, conducting, monitoring, and evaluating the work. Has access to sensitive but unclassified or Privacy Act-protected information. |
| MR |
| Principal Investigator |
| Leads the evaluation team and provides interpretation of data. Has access to sensitive but unclassified or Privacy Act-protected information. |
| MR |
| Task/Subtask Manager - Sensitive |
| Coordinates, plans, conducts, monitors the task or subtask work, and provides oversight. Has access to sensitive but unclassified or Privacy Act-protected information. |
| MR |
| Researcher/Analyst – Sensitive |
| Analyzes information from data collection activities that include sensitive but unclassified or Privacy Act-protected information. Prepares reports; reports provide no sensitive but unclassified or Privacy Act-protected information. |
| MR |
| Analyst |
| Conducts statistical analysis of data. Has no direct access to sensitive but unclassified or Privacy Act-protected information, but works with data containing a student ID created for the study. |
| LR |
| Field Supervisor |
| Coordinates efforts of site recruiters and coordinators responsible for recruiting and working with districts and schools participating in the evaluation and receiving data on parental consent for students asked to be in the study. Has access to sensitive but unclassified or Privacy Act-protected information. |
| MR |
| Site Recruiter / Coordinator |
| Responsible for working with districts and schools participating in the evaluation and receiving data on parental consent for students asked to be in the study. Has access to sensitive but unclassified or Privacy Act-protected information. |
| MR |
Data Coordinator
| Obtains data on teachers and students included in the evaluation from study sites. Has access to sensitive but unclassified or Privacy Act-protected information. |
| MR |
| Data Manager |
| Combines data on students included in the evaluation from various sites, coordinates work of data coordinators, and plans replacement of external identifiers for students with study-generated IDs. Has access to sensitive but unclassified or Privacy Act-protected information. |
| MR |
| Survey and Observation Director |
| Develops data collection forms and oversees data collection. Has access to sensitive but unclassified or Privacy Act-protected information. |
| MR |
| Classroom Observation Coder |
| Observes classrooms using approved forms. Has access to sensitive but unclassified or Privacy Act-protected information. |
| MR |
| Database Coder |
| Codes and inputs data into database. Has access to sensitive but unclassified or Privacy Act-protected information. |
| MR |
| Programmer / Analyst |
| Provides programming to prepare and analyze data for the study. Has access to sensitive but unclassified or Privacy Act-protected information. |
| MR |
| Research Assistant |
| Assists in the analysis of data. Has no direct access to sensitive but unclassified or Privacy Act-protected information, but works with data containing a student ID created for the study. |
| LR |
| Task/Subtask Manager - Non-sensitive |
| Coordinates, plans, conducts, monitors the task or subtask work, and provides oversight. Has no access to sensitive but unclassified or Privacy Act-protected information. |
| N/A |
| Researcher/Analyst – Non-sensitive |
| Analyzes information from data collection activities that include no sensitive but unclassified or Privacy Act-protected information. Prepares reports; reports provide no sensitive but unclassified or Privacy Act-protected information. |
| N/A |
| Study Advisor |
| Provides technical advice to the Project Director and Principal Investigators (for instance, regarding assessment selection or analysis plans). Has no access to sensitive but unclassified or Privacy Act-protected information. |
| N/A |
| Writer/Editor |
| Writes, edits, and supervises the production of deliverables. Has no access to sensitive but unclassified or Privacy Act-protected information. |
| N/A |
| Technical Designer |
| Provides design and production services for deliverables. Has no access to sensitive but unclassified or Privacy Act-protected information |
| N/A |
| Administrative Assistant |
| Carries out administrative work. Has no access to sensitive but unclassified or Privacy Act-protected information. |
| N/A |
| Clerical Support Staff |
| Provides clerical assistance. Has no access to sensitive but unclassified or Privacy Act-protected information. |
| N/A |
All contractor employees must undergo personnel security screening if they will be employed for thirty (30) days or more, in accordance with Departmental Directive OM: 5-101, "Contractor Employee Personnel Screenings." The type of screening and the timing of the screening will depend upon the nature of the contractor position, the type of data to be accessed, and the type of information technology (IT) system access required. Personnel security screenings will be commensurate with the risk and magnitude of harm the individual could cause. The contractor shall:
· Ensure that all non-U.S. citizen contractor employees are lawful permanent residents of the United States or have appropriate work authorization documents as required by the Department of Homeland Security, Bureau of Immigration and Appeals, to work in the United States.
· Ensure that no employees are assigned to High Risk designated positions prior to a completed preliminary screening.
· Submit all required personnel security forms to the Contracting Officer's Representative (COR) within 24 hours of an assignment to a Department contract and ensure that the forms are complete.
· Ensure that no contractor employee is placed in a higher risk position than that for which he or she was previously approved, without the approval of the Contracting Officer or his or her representative, the Department Personnel Security Officer, and the Computer Security Officer.
· Ensure that all contractor employees occupying High Risk designated positions submit forms for reinvestigation every five (5) years for the duration of the contract or if there is a break in service to a Department contract of 365 days or more.
· Report to the COR any information that raises an issue as to whether a contractor employee's eligibility for continued employment or access to Department IT systems, or sensitive but unclassified and/or Privacy Act protected information, promotes the efficiency of the service or violates the public trust.
· Withdraw from consideration under the contract any employee receiving an unfavorable adjudication determination.
· Officially notify each contractor employee if he or she will no longer work on a Department contract.
· Abide by the requirements in Departmental Directive OM: 5-101, "Contractor Employee Personnel Screenings."
Further information including definitions of terms used in this clause and a list of required investigative forms for each risk designation are contained in Departmental Directive OM: 5-101, "Contractor Employee Personnel Screenings." Failure to comply with the contractor personnel security requirements may result in a termination of the contract for default.
