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ATTACHMENT G
Contractor Employee Personnel Security Screening Departmental Directive OM: 5-101
ECLS-K:2011
This document has been prepared in accordance with Departmental Directive OM:5-101 on Contractor Employee Personnel Security Screening, in consultation with the Office of Management, Security Services, Personnel and Information Security.
None of the contractor or subcontractor employee personnel will have access to U.S. Department of Education (ED) facilities or systems. However, some contractor or subcontractor employees will have access to data that includes personally identifiable information (PII). Employees with access to personally identifiable information shall undergo a security clearance procedure for moderate risk positions.
Below are personnel positions and risk levels for the contract that is to be awarded for the ECLS-K:2011. (Note the following examples.) After the award of the contract, the contractor shall identify all individuals to be paid through this contract, including all contractor personnel and subcontractor personnel. Because staff may be added to the contract over time as needed, the contractor shall list position titles under which staff may be added to provide information about the security level expected for these personnel as they are added.
Note: all positions are required to meet a security risk level of moderate unless there is a need for a different designation. Reference the Performance Work Statement for additional information.
| Personnel Position |
| Security Risk Level |
| Project Director |
| Moderate (5c) |
| Statistical Director |
| Moderate (5c) |
| Assistant Project Director |
| Moderate (5c) |
| Senior Statistician |
| Moderate (5c) |
| Junior Statistician |
| Moderate (5c) |
| Research Assistant |
| Moderate (5c) |
| Administrative Assistant |
| Moderate (5c) |
| Writer/Editor |
| Moderate (5c) |
| Technical Support |
| Moderate (5c) |
Assessment Developer Moderate 5c)
| Data Processing Manager |
| Moderate 5c) |
| Assistant DP Manager |
| Moderate 5c) |
| Senior Programmer |
| Moderate 5c) |
| Junior Programmer |
| Moderate 5c) |
All contractor employees must undergo personnel security screening if they will be employed for thirty (30) days or more, in accordance with Departmental Directive OM:5-101, "Contractor Employee Personnel Screenings." The type of screening and the timing of the screening will depend upon the nature of the contractor position, the type of data to be accessed, and the type of information technology (IT) system access required. Personnel security screenings will be commensurate with the risk and magnitude of harm the individual could cause. The contractor shall: - Ensure that all non-U.S. citizen contractor employees are lawful permanent residents of the United States or have appropriate work authorization documents as required by the Department of Homeland Security, Bureau of Immigration and Appeals, to work in the United States. - Ensure that no employees are assigned to High Risk designated positions prior to a completed preliminary screening. - Submit all required personnel security forms to the Contracting Officer's Representative (COR) within 24 hours of an assignment to a Department contract and ensure that the forms are complete. - Ensure that no contractor employee is placed in a higher risk position than that for which he or she was previously approved, without the approval of the Contracting Officer or his or her representative, the Department Personnel Security Officer, and the Computer Security Officer. - Ensure that all contractor employees occupying High Risk designated positions submit forms for reinvestigation every five (5) years for the duration of the contract or if there is a break in service to a Department contract of 365 days or more. - Report to the COR all instances of individuals seeking to obtain unauthorized access to any departmental IT system, or sensitive but unclassified and/or Privacy Act protected information. - Report to the COR any information that raises an issue as to whether a contractor employee's eligibility for continued employment or access to Department IT systems, or sensitive but unclassified and/or Privacy Act protected information, promotes the efficiency of the service or violates the public trust. - Withdraw from consideration under the contract any employee receiving an unfavorable adjudication determination. - Officially notify each contractor employee if he or she will no longer work on a Department contract. - Abide by the requirements in Departmental Directive OM:5-101, "Contractor Employee Personnel Screenings." Further information including definitions of terms used in this clause and a list of required investigative forms for each risk designation are contained in Departmental Directive OM:5-101, "Contractor Employee Personnel Screenings." Failure to comply with the contractor personnel security requirements may result in a termination of the contract for default.
