Instructions RFP ED-FSA-09-R-0068 to Offeror.pdf

Date: September 15, 2009

Subject: Request for Proposal (RFP), ED-FSA-09-R-0068, Enterprise Risk Management

Support Service (ERMSS)

Dear Potential Offeror:

1. Purpose

The U.S. Department of Education, Federal Student Aid (FSA) has a need to acquire the commercial ERMSS described in Enclosure (1) Part D. Upon receipt and review of this document, each recipient, if still interested in competing to deliver the Enclosure (1) Part D requirement, is requested to prepare and submit a proposal, following the instructions contained in paragraph 2. Upon receipt, FSA shall use the evaluation process described in Section 3 below, to evaluate proposals and determine which ONE proposal offers FSA the best value.

Therefore, FSA intends to award a single Time and Materials (T&M) contract to the successful offeror, under which it may award work product statement of intent (WPSOI) orders to acquire Enclosure (1) Part D ERMSS services. Unsuccessful offerors will be notified of this determination.

2. Instructions

Written Submission

Proposals are due on Friday, September 18, 2009 at 11:00 A.M. Eastern Standard Time, via email. Written submissions shall be limited to 10 pages, EXCLUDING past performance, and resumes. The written submissions shall use 12 pitch, Times New Roman font. (The current Department of Education standards are: Microsoft Office 2007 and 12 pitch, Times New Roman font. Emphasis areas can be bolded and can use up to 14 pitch.) Diagrams or objects can be included but will be counted against the 10 page maximum. Resumes will be no longer than three pages per individual. A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically), shall be included.

The overall written submission shall include:

Signed and dated Enclosure (1) Part (A), SF1449, to the office specified in this solicitation at or before the exact time specified in this solicitation. The SF1449 shall include:

i. Name, address, and telephone number of the offeror,

ii. Signature of an officer of the firm, http://www.arnet.gov/far/current/html/52_212_213.html#wp1179194 http://www.arnet.gov/far/current/html/52_212_213.html#wp1179194

iii. Solicitation number,

iv. Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for a minimum of 60 calendar days from the date specified for receipt of offers.

Technical Proposal

Submit a technical proposal consisting of the three (3) parts as described in the narrative that follows.

As part of the technical proposal each offeror shall address the following:

(1) Part I - Past Performance Input: For two (2) references, either government or non-government contracts performed, over the past 3 years, that involved relevant ERMSS type of work, submit either Enclosure (2) or Enclosure (3) as appropriate. If relevant past performance references are limited or non-existent, provided whatever references are available for work of this nature performed by the offeror, along with clarifying commentary as to why this condition exists.

(2) Part 2 – Technical Input: Provide a technical response. Offerors shall indicate how they propose to carry out the tasks outlined in the Work Statement, see Enclosure (1), Part D and shall not merely repeat the language of the Work Statement. To encourage Offerors to use their expertise and creativity, Enclosure (1), Part D provides appropriate background information and describes the ERMSS tasks. Offerors shall provide specific details about how they propose to accomplish the work and in doing so, may suggest improvements. No pricing information shall be included in the technical written submission.

(3) Part 3 – Resumes (Not part of the 10 page limitation). Offerors shall provide resumes for all proposed key personnel, including employment history and educational background.

Offerors shall limit each resume to three pages and emphasize information directly relevant to the proposed task order. For key projects directly relevant to this contract, the resumes should briefly summarize the project and staff members’ responsibilities.

Pricing/Business

The offeror shall complete and submit B9 (Rate Tables), using B9 guidelines. FSA shall use this input to award an initial contract and follow-on WPSOIs, which may be labor hour (LH) or firm fixed price (FFP), the preferred contract type. See B3 – Ordering and Contract Types.

a. Provide verification that the offeror has completed online Representations and

Certifications in ORCA.

Please submit any questions related to the content of this RFP prior to 11:00 AM on 17 September 2009 via email. The primary point of contact for this RFP is Mark Nucker, RFP and Instructions Page 2

RFP and Instructions Page 3 mark.nucker@ed.gov, phone number 202-377-3802. The assigned Contracting Officer (CO) is Carolyn Dickens at carolyn.dickens@ed.gov at 202-377-3607. Offerors shall first interface with Mark Nucker on matters related to this RFP, but ‘cc’ the CO on any emails sent to Mark Nucker.

3. Evaluation Process

a. The Government will award a single contract, resulting from this RFP and the related evaluation process is determined most advantageous to the Government, price, and other non-price factors considered.

b. Proposals will be evaluated against the following factors:

a. Past Performance (Relevant Experience and Customer Satisfaction)

b. Technical (Approach to the task outlined in the SOW)

c. Resumes/Proposed Staff Experience

d. Pricing (Realism and reasonableness of the labor rates)

Factors a, b, and c are equal and combined are greater than d.

c. Prior to announcing the award of an apparent successful offeror, the Government reserves the right to conduct discussions with all Offerors in the competitive range, regarding specific terms and conditions being proposed. Also, if deemed necessary, to request a Final Proposal Revision from each offeror assessed as having submitted a proposal in the competitive range.

Sincerely, Carolyn Dickens

Carolyn Dickens Executive Business Advisor &Contracting Officer Department of Education Federal Student Aid Carolyn.dickens@ed.gov

Enclosures

(1): Draft T&M Contract

Part (A): Standard Form 1449 (T&M Contract Draft) Part (B): Supplies and Services Part (C): Provisions and Clauses Part (D): Work Statement with Attachments A through D

(2): Government (Federal, State or Local) Client past Performance Input (3): Non-Government Client past Performance Inpu mailto:mark.nucker@ed.gov mailto:carolyn.dickens@ed.gov mailto:Carolyn.dickens@ed.gov