ED-ESE-16-R-0009_-_Sol_w_attachment.pdf

RFQ IFB RFP

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODEFACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF.

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 3/2011)

Prescribed by GSA - FAR (48 CFR) 53.212

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

OFFER

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

17a CONTRACTOR/

OFFEROR.

CODE

8 (A)

SIZE STANDARD:

NAICS:

% FOR:SET ASIDE:UNRESTRICTED OR

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

10. THIS ACQUISITION IS

EDOESE-16-000015

ED-ESE-16-R-0009

Alice Mihill Alice.Mihill@ed.gov (202) 245-6207

11:00 AM ET

CPOB

US Department of Education Contracts & Acq Mgt/Group B, 550 12th St SW - 7th Floor Washington DC 20202-4240

541519

OESEESM

Office of Migrant Education US Dept of Education, 400 Maryland Ave SW - Rm 3E329 Washington DC 20202-6134 see continuation page for line item details.

See Schedule

JUL 18, 2016

Please

$27.5 Million

X

STANDARD FORM 1449 (REV. 3/2011) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

SCHEDULE Continued

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

PAGE 3 OF 35 ED-ESE-16-R-0009

0001 Base Year Independent Verification and Validation for the MSIX contract.

Period of Performance: 09/26/2016 to 09/25/2017

1.00 SE

OPT

0002 Option Year 1 Independent Verification and Validation for the MSIX contract.

Period of Performance: 09/26/2017 to 09/25/2018

0.00 SE

OPT

0003 Option Year 2 Independent Verification and Validation for the MSIX contract.

Period of Performance: 09/26/2018 to 09/25/2019

0.00 SE

OPT

0004 Option Year 3 Independent Verification and Validation for the MSIX contract.

Period of Performance: 09/26/2019 to 09/25/2020

0.00 SE

OPT

0005 Option Year 4 Independent Verification and Validation for the MSIX contract.

Period of Performance: 09/26/2020 to 09/25/2021

0.00 SE

0006 Base Year Optional Task 1.2.3: Execute Phase-Out Plan.

Period of Performance: 09/26/2016 to 09/25/2017

OPT

0007 Option Year 1 Optional Task 1.2.3: Execute Phase-Out

Plan.

Period of Performance: 09/26/2017 to 09/25/2018

0.00 SE

OPT

0008 Option Year 2 Optional Task 1.2.3: Execute Phase-Out

Plan.

Period of Performance: 09/26/2018 to 09/25/2019

0.00 SE

OPT

0009 Option Year 3 Optional Task 1.2.3: Execute Phase-Out

Plan.

Period of Performance: 09/26/2019 to 09/25/2020

0.00 SE

OPT

0010 Option Year 4 Optional Task 1.2.3: Execute Phase-Out

Plan.

Period of Performance: 09/26/2020 to 09/25/2021

Table of Contents

PAGE 4 OF 35 ED-ESE-16-R-0009

SECTION

. 1 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JULY 2013)

. 2 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015)

. 3 Addendum: Instructions to Offerors

. 4 52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

. 5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (FEB 2016)

. 6 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS (MAY 2015)

. 7 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--

COMMERCIAL ITEMS (FEB 2016)

. 8 52.216-1 TYPE OF CONTRACT (APR 1984)

. 9 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

. 10 52.227-14 RIGHTS IN DATA--GENERAL (MAY 2014)

. 11 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

. 12 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

. 13 3452.201-70 CONTRACTING OFFICER`s REPRESENTATIVE (COR) (MAY 2011)

. 14 3452.202-1 DEFINITIONS (AUG 1987)

. 15 3452.208-71 PRINTING (MAY 2011)

. 16 3452.208-72 PAPERWORK REDUCTION ACT (MAY 2011)

. 17 3452.209-70 CONFLICT OF INTEREST CERTIFICATION (MAY 2011)

. 18 3452.209-71 CONFLICT OF INTEREST (MAY 2011)

. 19 3452.224-70 RELEASE OF INFORMATION UNDER THE FREEDOM OF INFORMATION ACT (MAY 2011)

. 20 3452.224-71 NOTICE ABOUT RESEARCH ACTIVITIES INVOLVING HUMAN SUBJECTS (MAY 2011)

. 21 3452.227-70 PUBLICATION AND PUBLICITY (MAY 2011)

. 22 3452.227-71 ADVERTISING OF AWARDS (MAY 2011)

. 23 3452.227-72 USE AND NON-DISCLOSURE AGREEMENT (MAY 2011)

. 24 3452.227-73 LIMITATIONS ON THE USE OR DISCLOSURE OF GOVERNMENT-FURNISHED INFORMATION MARKED

WITH RESTRICTIVE LEGENDS (MAY 2011)

. 25 3452.237-71 OBSERVANCE OF ADMINISTRATIVE CLOSURES (MAY 2011)

. 26 Addendum: Observation of Administrative Closures

. 27 3452.239-71 NOTICE TO OFFERORS OF DEPARTMENT SECURITY REQUIREMENTS (MAY 2011)

. 28 3452.242-71 NOTICE TO THE GOVERNMENT OF DELAYS (MAY 2011)

. 29 3452.242-73 ACCESSIBILITY OF MEETINGS, CONFERENCES, AND SEMINARS TO PERSONS WITH

DISABILITIES (MAY 2011)

. 30 3452.243-70 KEY PERSONNEL (MAY 2011)

. 31 306-1b Invoice and Contract Financing Requests Submission - IPP (December 2013)

. 32 306-8 CONTRACT ADMINISTRATOR (FEB 1985)

. 33 307-19 REDACTED PROPOSALS (DECEMBER 1998)

. 34 309-1a LIST OF ATTACHMENTS (APRIL 1984)

. 35 3452.239-72 DEPARTMENT SECURITY REQUIREMENTS (MAY 2011)

PAGE 5 OF 35 ED-ESE-16-R-0009

SECTION

. 1 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JULY 2013)

(a) Definitions. As used in this provision-- "Administrative proceeding" means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

"Federal contracts and grants with total value greater than $10,000,000" means--

(1) The total value of all current, active contracts and grants, including all priced options;

and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

"Principal" means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror [ ] has [ ] does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked "has" in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in--

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management database at https://www.acquisition.gov (see 52.204-7).

(End of provision)

. 2 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015)

(Reference 52.212-1)

. 3 Addendum: Instructions to Offerors

PAGE 6 OF 35 ED-ESE-16-R-0009

Proposal Instructions

The Government intends to award a firm-fixed-price contract for commercial services as defined in Federal Acquisition Regulation (FAR) 2.101 under Commercial Items.

The Offeror is expected to show a thorough understanding of the proposed tasks and the existing resources, as specified in the Performance Work Statement (PWS). The proposal should address the requirements in the PWS, not simply repeat the language. The proposal should be written in enough detail so that a review panel can adequately judge its full merits.

Although the intent of each task is spelled out in the scope of work, it is up to the Offeror to propose the most effective method of carrying out the tasks and the most feasible timeline and dates for all key activities. The Offeror is encouraged to exercise independent judgment concerning the best methods of attaining the objectives of this contract.

Each offer shall consist of two separately packaged proposals: (1) a technical proposal, and (2) a business proposal. All information necessary to judge the technical soundness and management capabilities of the Offeror will be contained in the technical proposal. The business proposal will include all information related to the determination of the costs/prices associated with each of the project’s tasks. The technical proposal will not contain any reference to specific costs or prices, but resource information (e.g., staff hours) may be included so that the Offeror’s understanding of the scope of the work may be evaluated by the Technical Evaluation Panel (TEP). Authors of each section will be clearly identified in the proposal’s Table of Contents.

Submission Instructions

The technical proposal should be written in a standard font, no larger than 12 points for all text outside of titles and headers, and limited to a total of 30 double-spaced pages. Margins should be no smaller than 1 inch on all sides. Specifications about the font do not apply to tables, figures, or exhibits. The page limit ONLY excludes resumes and the letters of agreement from subcontractors and consultants.

Resumes and letters of agreements shall be submitted in separate appendices. No additional appendices are allowable; Offerors shall not put substantive materials in the appendix to subvert the page limit.

The business proposal, which also includes the Conflict of Interest Plan, should follow the same font and margin specifications as the technical proposal. There is no page limit for the business proposal.

All pages falling outside these parameters will be immediately discarded and not considered as part of the evaluation process.

The technical and business proposals shall be submitted as separate volumes. The technical and business proposal must be received at or before 11:00 am EST on July 18, 2016. Proposals shall be submitted electronically to the Points of Contact listed below:

• Alice Mihill, Contract Specialist (Email: Alice.Mihill@ed.gov)

• Gabriella McDonald, Contracting Officer (Email: Gabriella.McDonald@ed.gov)

PAGE 7 OF 35 ED-ESE-16-R-0009

All questions in response to this solicitation must be received at or before 11:00 am EST on June 29, 2016. Questions shall be submitted electronically to the Points of Contact listed below:

• Alice Mihill, Contract Specialist (Email: Alice.Mihill@ed.gov)

• Gabriella McDonald, Contracting Officer (Email: Gabriella.McDonald@ed.gov)

The Department’s email system cannot handle emails larger than 15MB. Submissions should be broken up into separate emails if necessary.

Technical Proposal Details

The technical proposal shall contain:

1. Cover Sheet. The cover sheet shall contain the procurement name, volume name, (i.e., Volume 1, Technical Proposal) Solicitation number, date of submission, and the Offeror’s name. (The cover page will be considered Page 1 of the page count).

2. Table of Contents. The proposal should include a Table of Contents as a means of quickly accessing important points of discussion in the proposal.

3. Introduction. The Introduction should briefly describe the Offeror’s overall plan for achieving the objectives of this contract, the scope of work, intended products, and the applicability of these products to the objectives. Additionally, the introduction shall include a summary of the Offeror’s qualifications and unique strengths relevant to this activity.

4. Technical Capability. This section should fully describe the technical and theoretical approach the Offeror shall employ in complying with the Performance Work Statement.

a. Describe procedures that are specific to each task and sub-task, and reflect efficient utilization of the Offeror's resources.

b. Provide an organizational chart and proposed skills mix that clearly identifies the management, team, and key positions to be utilized.

c. Identify potential and/or anticipated problems and suggest proposed variations in the design of the effort, the time frame for completing tasks, and/or deliverable due dates that may facilitate successful completion of the scope of work’s tasks and objectives.

d. Demonstrate sound technical approach and a thorough understanding of Independent Verification and Validation (IV&V) and Capital Planning

e. Demonstrate research capabilities to address complex business and technical problems.

5. Personnel. The Offeror shall propose a team with appropriate knowledge, skills and abilities to support the Department’s goals and objectives for this initiative. The proposal shall describe in detail the qualifications of key personnel, detailing their competencies and experience in performing work of similar size and scope to that outlined in the Performance Work Statement, and describing their role in the project. The Offeror’s selected staff must possess knowledge and skills in the following areas: IV&V, Capital Planning, process re-engineering, system analysis, information assurance/security standards and procedures; quality assurance and compliance; customer satisfaction, strategic planning, and project management.

The contractor shall include specifics about the level of effort invested in the project by all key personnel proposed for this project.

PAGE 8 OF 35 ED-ESE-16-R-0009

The proposed key staff section should indicate clearly the relationship between past staff experience and proposed task assignments under this contract.

Resumes shall be included for all key staff for this contract, including key staff from subcontractors, and consultants. Resumes should document only directly related experience, industry certifications, educational background, publications, and professional activities. All resumes should share a common format and organization. A letter of commitment from all proposed consultants and key staff not currently employed by the Offeror should be included. The need for any proposed consultants shall also be fully justified, including how they would contribute to the project.

If key personnel are unknown at the time of submission, a position description (including job duties, qualifications required, and selection criteria) should be substituted for resumes. The Government reserves the right to review the resumes of key personnel, including the project director, to verify that the employee has sufficient expertise and qualifications for the work of the position. By listing key personnel as part of the proposal, the Offeror is making a firm commitment to use said personnel to carry out the activities in the performance work statement.

Required Key Personnel

Key Personnel Minimum Qualifications

Program/Project Manager 1. Ability to obtain federal clearance at the 5C level or equivalent

2. A minimum of five years of experience in project management

3. A minimum of five years of experience in IV&V of IT systems

4. Experience with scheduling, budgeting and capital planning

5. Strong leadership, organization and communication skills.

Business System Analyst 1. Ability to obtain federal clearance at the 5C level or equivalent

2. Experience in Computer Science or related field

3. Experience in IV&V of IT systems

4. Thorough understanding of industry and federal IT requirements, and business implications of the application of technology to the current and future business environment

5. Ability to communicate technical information to lay individuals

6. General experience with work associated with the tasks in the PWS

Strategic/Capital Planner 1. Ability to obtain federal clearance at the 5C level or equivalent

2. Experience in budgeting and financial management or related field

3. A minimum of five years of experience in strategic planning documentation, including OMB Form 300

4. Experience with scheduling, budgeting and capital planning

5. Ability to communicate technical information to lay individuals

5. Experience; Past Performance; Institutional Capacity. This section should demonstrate the Offeror’s organizational capacity and ability to carry out all phases of work associated with the major activities stated in the PWS. The Offeror should describe its past and current experience in conducting projects of a similar or comparable nature as well as its experience with different federal programs. Brief summaries of such work should be submitted, including the names, current affiliations, and current

PAGE 9 OF 35 ED-ESE-16-R-0009

telephone numbers of appropriate references. Include also: (1) vehicle number and type; (2) funding agency (DOL, HHS, etc.); (3) original dollar value and final dollar value (including options if a contract);

(4) original completion date and final (or current) completion date; (5) the scope of the effort; (6) relevance of the work to this contract; (7) performance experience summary; (8) methodology and tools used; (9) challenges in the effort and how they were overcome; and (10) explanation as to why the effort was considered “successful.”

The Offeror shall describe in detail how it has worked in the past to provide IV&V and Capital Planning services. The Offeror shall describe relevant experiences in evaluating resource formats and suggesting revisions or improvements to enhance business, financial, and technical artifacts, as well as system functionality. The Offeror shall describe past experiences conducting and analyzing customer satisfaction surveys, as well as collecting and analyzing users' feedback virtually and in-person. The Offeror shall describe relevant experiences researching and performing Analysis of Alternatives (AoAs).

It is the responsibility of the Offeror to ensure that telephone numbers and points of contact for references are current and accurate. Inability to contact references may figure negatively in any evaluation of past performance. The Government also reserves the right to obtain past performance information from other sources.

6. Management Plan. The Offeror shall provide a summary description of the management control system that is used internally for planning, scheduling, budgeting, managing, and reporting the accomplishments of this requirement. The application of the proposed management system should include procedures for effective management of project resources, procedures for controlling the quality of products/services, and procedures for early identification of potential problems in carrying out task activities. The Offeror must describe how the internal management control system will be applied to the work of this proposal as specified in the performance work statement and the evaluation criteria.

The proposal shall provide details on how the Offeror will coordinate and communicate with OME, and any identified or potential subcontractors.

In addition to describing the management system, the Offeror should present the following information in the proposal:

• Sub-contractual arrangements including the work to be done, responsibilities for tasks, reporting arrangements, and any other terms of the agreement. A letter from the proposed subcontractor delineating the nature of the agreement must be included.

• Proposed lines of communication, responsibility, and authority for planning, execution, management, and improvement of the tasks in the PWS.

• Proposed policies and procedures for managing and directing the effort for quality, cost control, and cost management.

• Time commitments, to be expressed in person-hours and shown in tabular form as follows:

PAGE 10 OF 35 ED-ESE-16-R-0009

Staff/Consultant Task

Total

FTE

% time on other Federal

Projects

% time on non-Federal

Projects

The Offeror should outline all existing obligations over the period of the contract for staff proposed for the contract, including the percentage of time allotted for existing projects. The chart must include a total for each task, as well as for the entire contract.

• A schedule of task activities and the delivery of products in calendar days from the effective date of the contract.

• Time for any contractor internal review and clearance procedures as well as Department review.

• Listings of materials or services the Offeror expects the Department to make available (e.g., data, reports, etc.).

• Establish baselines and set targets for performance metrics and performance measures utilizing the sample chart of performance metrics provided below:

Desired Outcomes

(What are the goals as a result of this contract?)

Required Services

(What task must be accomplished to achieve the desired result?)

Performance Standard

(What should the standards for completeness, reliability, and quality be?)

Acceptable Quality Level

(AQL)

(How much error is acceptable?)

(Monitoring Method)

(How is success defined?)

In summary, the management approach should provide a clear indication that all tasks can be completed on time, and with a high level of quality. For planning purposes, the contract award is planned for September 25, 2016.

7. Use of Subcontractor and Consultants. Proposals may include plans to subcontract part of the work, provided that evidence is presented that any proposed subcontractor is fully capable of performing the assigned tasks and that the Offeror has effective control of the participation of the subcontractor(s) in the project. The proposal should identify the roles in which consultants would serve on this contract.

Letters from proposed subcontractors/consultants indicating their willingness to serve, if selected, must be included in the Offeror’s proposal. All proposed contractors and subcontractors shall sign a Conflict of Interest Certificate, and this shall be included in the technical proposal submission.

Alternative Approaches

Offerors are encouraged to suggest better, more efficient or creative ways to conduct this work than have been outlined in the Performance Work Statement. Offerors are also encouraged to suggest additional/alternative strategies that complement, update, or more appropriately address the issues discussed in the Performance Work Statement. The Offeror shall fully describe and justify significant

PAGE 11 OF 35 ED-ESE-16-R-0009

differences from the approach suggested in the Performance Work Statement and alternative strategies from those listed in the Performance Work Statement.

Business Proposal

It is assumed that the Government shall execute a firm fixed price contract. Offerors shall structure their business proposal in a manner that will allow for a fair and reasonable business evaluation of each discrete task and subtask. The business proposal shall be submitted as a separate document from the Technical Proposal.

The business proposal shall contain:

1. Budget Narrative. The narrative shall provide a complete Per-Task and Subtask Price Breakdown that includes the identification of proposed labor categories by named individuals, fully burdened hourly labor rates and labor hours. Any applicable markup or indirect cost applied to these non-labor costs should be included. The prices shall be presented by task and shall include any applicable assumptions used to formulate the price build-up.

2. Pricing Schedule. A section entitled “Pricing Schedule” that shall include a chart showing labor categories and loaded labor rates for each year of the contract.

3. Personnel. A spreadsheet of key personnel to include the number of hours, personnel titles, and rates of personnel proposed. The business proposal must match the same functional labor categories and/or named individuals provided in the staff mix for the technical proposal and the same hours and/or percentage of time committed for each functional labor category and/or named individual in the technical proposal.

4. Pricing for Optional Tasks. Complete pricing to include the identification of proposed labor categories by named individuals, their functional category, level of effort, effective hourly rate, extended labor price, other direct costs (including the identification of any applicable indirect cost and how it is applied to other direct costs), and profit/fee.

5. Authorized Negotiators. The Business Proposal shall list the names and telephones numbers of persons authorized to conduct negotiations and a statement to the effect that the offer submitted is firm for a period of at least 60 calendar days from the due date for proposals specified by the Government.

6. Payment Schedule. Draft payment schedule for separate payments for each deliverable by PWS task for each performance period.

7. Conflict of Interest Plan. The Offeror shall submit a Conflict of Interest Plan, providing details on its policies and procedures to identify and avoid potential organizational or personnel conflicts of interest (or apparent conflicts of interest). The Plan should also address procedures taken to neutralize or mitigate such conflicts if they have not been or cannot be avoided. The Plan should indicate that such policies and procedures are operative throughout the period of outside activities financial interests, or other significant connections or identifications that would establish, or give the appearance of establishing, a conflict of interest. A method for periodically reviewing financial interests of employees, subcontractors, and consultants, and their immediate families, in order to assess actual or apparent

PAGE 12 OF 35 ED-ESE-16-R-0009

conflicts of interest, should be included in the plan. The term “potential conflict” means a reasonably foreseeable conflict of interest.

The thoroughness, completeness, and effectiveness of the Plan shall be evaluated as part of the Offeror’s overall proposal. The Plan will be incorporated into the contract awarded to the successful Offeror.

8. Small Business Subcontracting Plan. The Department's goal for small business subcontracting is that 31.0% of all subcontracting be subcontracted to small businesses, in the following categories:

• Women-owned small business concerns (5%);

• Small disadvantaged business concerns (8a) (5%);

• HUB Zone small business concerns (3%);

• Veteran Owned small business concerns (3%); and

• Other small business concerns.

Note--The categories listed above imply no order of preference.

The Department values an approach where substantive work in a meaningful capacity is performed by small businesses more highly than an approach in which only menial work or supply line work is performed by small businesses. A meaningful capacity for substantive work includes work other than courier services, office supplies or travel services. Therefore, a valued approach for this contract will be one in which technical, analytical, or significant service is performed by a small business.

Other than small businesses shall submit a plan in accordance with FAR 52.219-9 (Alternate II).

Consultants’ agreements should be included in the subcontracting plan.

. 4 52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and

PAGE 13 OF 35 ED-ESE-16-R-0009

other factors considered. The following factors shall be used to evaluate offers: Eval Criteria.pdf

___________________________________________ [Contracting Officer shall insert the significant evaluation factors, such as

(i) technical capability of the item offered to meet the Government requirement;

(ii) price;

(iii) past performance (see FAR 15.304);

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer`s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

. 5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (FEB 2016)

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (q) of this provision.

(a) Definitions. As used in this provision-- ``Economically disadvantaged women-owned small business (EDWOSB) concern`` means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

``Forced or indentured child labor`` means all work or service

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

``Highest-level owner`` means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

``Immediate owner`` means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

``Inverted domestic corporation,`` means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

``Manufactured end product`` means any end product in product and service codes (PSCs) 1000-9999, except

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

``Place of manufacture`` means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the

FileRetriever?filename=Eval Criteria.pdf&from=FCLFID&fillin=5202120002000/22 Fillin1

PAGE 14 OF 35 ED-ESE-16-R-0009

Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

``Restricted business operations`` means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L.

110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate-

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically-

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

``Service-disabled veteran-owned small business concern``

(1) Means a small business concern

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

``Small business concern`` means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

``Small disadvantaged business concern, consistent with 13 CFR 124.1002,`` means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

``Subsidiary`` means an entity in which more than 50 percent of the entity is owned

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

``Veteran-owned small business concern`` means a small business concern

(1) Not less than 51 percent of which is owned by one or more veterans(as defined at 38 U.S.C.

101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

``Women-owned business concern`` means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

``Women-owned small business concern`` means a small business concern --

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

``Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127),`` means a small business concern that is at least 51 percent directly and

PAGE 15 OF 35 ED-ESE-16-R-0009

unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b)

(1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)

(2) of this provision do not automatically change the representations and certifications posted on the SAMwebsite.

(2) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________.

[Offeror to identify the applicable paragraphs at (c) through (q) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/ or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on

SAM.]

(c) Offerors must complete the following representations when the resulting contract is to be performed in the United States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that it [_] is, [_] is not a small business concern.

(2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it [_] is, [_] is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents as part of its offer that it [_] is, [_] is not a service-disabled veteran-owned small business concern.

(4) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.]The offeror represents that it [_] is, [_] is not, a small disadvantaged business concern as defined in 13 CFR 124.1002.

(5) Women-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.]The offeror represents that it [_] is, [_] is not a women-owned small business concern.

Note: Complete paragraphs (c)(8) and (c)(9) only if this solicitation is expected to exceed the simplified acquisition threshold.

(6) WOSB concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a women-owned small business concern in paragraph (c)(5) of this provision.] The offeror represents that-

(i) It [_] is, [_] is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse de cisions have been issued that affects its eligibility; and

(ii) It [_] is, [_] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(6)(i) of this provision is accurate for each WOSB concern eligible under the WOSB Program participating in the joint venture. [The offeror shall enter the name or names of the WOSB concern eligible under the WOSB Program and other small businesses that are participating in the joint venture: _________.] Each WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation.

(7) Economically disadvantaged women-owned small business (EDWOSB) concern. [Complete only if the offeror represented itself as a WOSB concern eligible under the WOSB Program in (c)(6) of this provision.] The offeror represents that-

(i) It [_] is, [_] is not an EDWOSB concern, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [_] is, [_] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(7)(i) of this provision is accurate for each EDWOSB concern participating in the joint venture. [The offeror shall enter the name or names of the EDWOSB concern and other small businesses that are participating in the joint venture: _____________.] Each EDWOSB concern participating in the joint venture shall submit a separate signed copy of the EDWOSB representation.

(8) Women-owned business concern (other than small business concern). [Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it [_] is, a women-owned business concern.

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(9) Tie bid priority for labor surplus area concerns. If this is an invitation for bid, small business offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than 50 percent of the contract price:

(10) HUBZone small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, as part of its offer, that--

(i) It [_] is, [_] is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material changes in ownership and control, principal office, or HUBZone employee percentage have occurred since it was certified in accordance with 13 CFR part 126;

and

(ii) It [_] is, [_] is not a HUBZone joint venture that complies with the requirements of 13 CFR part 126, and the representation in paragraph (c)(10)(i) of this provision is accurate for each HUBZone small business concern participating in the HUBZone joint venture. [The offeror shall enter the names of each of the HUBZone small business concerns participating in the HUBZone joint venture:

__________.] Each HUBZone small business concern participating in the HUBZone joint venture shall submit a separate signed copy of the HUBZone representation.

(d) Representations required to implement provisions of Executive Order 11246 --

(1) Previous contracts and compliance. The offeror represents that --

(i) It [_] has, [_] has not, participated in a previous contract or subcontract subject to the Equal Opportunity clause of this solicitation; and

(ii) It [_] has, [_] has not, filed all required compliance reports.

(2) Affirmative Action Compliance. The offeror represents that --

(i) It [_] has developed and has on file, [_] has not developed and does not have on file, at each establishment, affirmative action programs required by rules and regulations of the Secretary of Labor (41 CFR parts 60-1 and 60-2), or

(ii) It [_] has not previously had contracts subject to the written affirmative action programs requirement of the rules and regulations of the Secretary of Labor.

(e) Certification Regarding Payments to Influence Federal Transactions (31 U.S.C. 1352). (Applies only if the contract is expected to exceed $150,000.) By submission of its offer, the offeror certifies to the best of its knowledge and belief that no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress on his or her behalf in connection with the award of any resultant contract. If any registrants under the Lobbying Disclosure Act of 1995 have made a lobbying contact on behalf of the offeror with respect to this contract, the offeror shall complete and submit, with its offer, OMB Standard Form LLL, Disclosure of Lobbying Activities, to provide the name of the registrants. The offeror need not report regularly employed officers or employees of the offeror to whom payments of reasonable compensation were made.

(f) Buy American Certificate. (Applies only if the clause at Federal Acquisition Regulation (FAR) 52.225-1, Buy American ? Supplies, is included in this solicitation.)

(1) The offeror certifies that each end product, except those listed in paragraph (f)(2) of this provision, is a domestic end product and that for other than COTS items, the offeror has considered components of unknown origin to have been mined, produced, or manufactured outside the United States.

The offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products, i.e., an end product that is not a COTS item and does not meet the component test in paragraph (2) of the definition of ``domestic end product.`` The terms ``commercially available off-the-shelf (COTS) item,`` ``component,`` ``domestic end product,`` ``end product,`` ``foreign end product,`` and ``United States`` are defined in the clause of this solicitation entitled ``Buy American-Supplies.``

(2) Foreign End Products:

Line Item No.