ECSS_Lawn_Maintenance_RFB_2026_Addendum 1.pdf
PDF 141 KB Posted
- Solicitation number
- PE-55045-NONST-2026-000000005
- Issued by
- Douglas County, Georgia
About this file
This is an Addendum to a Request for Bid issued by the Early County Board of Education (Early County School System) in Georgia for lawn maintenance services. The bid solicits sealed proposals from qualified lawn maintenance providers to service approximately 56.2 acres across eight school system sites, including administrative facilities, schools, and specialized centers. Services encompass mowing (bi-weekly minimum during growing season), weed eating, edging, blowing, weed spraying (quarterly minimum), hedge and shrub trimming (quarterly minimum), and strawing twice annually. The growing season is defined as March through September, with off-season maintenance (October through February) including routine inspections, leaf removal, spot trimming, and safety assessments. The bid was issued on February 2, 2026, with sealed bids due by 3:00 PM EST on February 24, 2026, to be delivered in person to the Early County Administrative and Training Site. Site visits are encouraged and may be scheduled with Seth Taylor, Finance Director, prior to bid submission. The contract term is March 1, 2026, through February 28, 2027. No pre-bid meeting will be held, though all bidders will be notified of the award decision.
The successful bidder must provide proof of general liability insurance prior to contract execution and comply with federal and state employment eligibility verification requirements, including participation in the federal E-Verify program. Bidders are responsible for determining actual turf areas at each site, with Google Maps recommended for reference and measuring. The Early County School System reserves the right to reject any or all bids and to terminate the contract in whole or in part at any time with written notice if deemed in the school system's best interest. The bid is designed to be straightforward and accessible to local service providers. Contact information for inquiries is Seth Taylor at 229-723-4337 ext. 8575 or staylor@early.k12.ga.us.
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| File | Type | Posted |
|---|---|---|
| ECSS_Lawn_Maintenance_RFB_2026_docx.pdf |
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Text version
Request for Bid For
Lawn Maintenance Services
Early County School System Contract Term: March 1, 2026 – February 28, 2027
Bid Issue Date: February 2, 2026 Bid Due Date: February 24, 2026 (3:00 PM EST)
Contact Information
Seth Taylor, Finance Director Early County Administrative and Training Site
40 Harold Ragan Drive Blakely, GA 39823
Phone: 229-723-4337 ext. 8575 Email: staylor@early.k12.ga.us
1. Overview
The Early County Board of Education (Early County School System or ECSS) invites sealed bids from qualified lawn maintenance providers. This bid is intended to be straightforward and accessible for local service providers.
2. Scope of Services Services include mowing, weed eating, edging, blowing, weed spraying in non-turf areas, hedge and shrub trimming, and strawing two (2) times per year.
3. Service Frequency (Minimum Expectations)
● Mowing:
No less than bi-weekly during the growing season, with frequency adjusted as needed based on grass growth and weather conditions. Off-season services shall be provided in accordance with the Off-Season Grounds Maintenance requirements below.
● Weed eating, edging, and blowing:
Performed with each service visit.
● Weed control / spraying:
Performed as needed, with a minimum of quarterly service.
● Hedge and shrub trimming:
Performed as needed, with a minimum of quarterly service.
● Strawing:
Performed two (2) times per year, or as needed for erosion control or bare areas.
● Off-Season Grounds Maintenance:
During the off-season, the contractor shall perform routine site inspections and general grounds maintenance as needed, including leaf and debris removal, spot trimming, and identification of issues impacting safety, drainage, or overall site appearance.
Growing season is defined as March–September.
Off-season is defined as October–February.
4. Acreage & Measurement Guidance
Acreage figures represent total site acreage and may include buildings and paved areas.
Bidders are responsible for determining actual turf areas. See Google Maps for visual reference. Vendors may use Google Maps measuring tools to estimate mowable turf by outlining grass areas at each site.
5. Sites and Acreage Site Address Acreage
Early County Administrative and Training Site
40 Harold Ragan Dr., Blakely, GA 7
Early County Family Connection
11927 Columbia St., Blakely, GA 1.8
Early County Ag Center 5188 Freeman Road, Blakely, GA 4.1
Early County Bus Shop 5200 Freeman Road, Blakely, GA 2.3
Early County Elementary School
283 Martin Luther King Jr Dr., Blakely, GA
Early County Middle School 12053 Columbia St., Blakely, GA 5.1
Early County High School & Band Field
12020 Columbia St., Blakely, GA 4.5
Early County Football Field 12020 Columbia St., Blakely, GA 3.4
Total Estimated Acreage: 56.2 acres
6. Insurance Requirement The successful bidder must provide proof of general liability insurance prior to contract execution.
7. Employment Eligibility Verification The successful bidder shall comply with all applicable federal and state laws related to employment eligibility and work authorization, including participation in the federal
E-Verify program. The bidder shall verify the employment eligibility of all employees performing work under this contract and maintain such compliance for the duration of the contract. Upon request, the bidder shall provide its E-Verify Company Identification Number and any required documentation or affidavits.
8. Scheduling and Communication The successful bidder shall coordinate lawn maintenance services with the Early County School System’s Director of Operations or designee. A general service schedule shall be established, and the contractor shall communicate planned service dates and any necessary changes to ensure all sites are serviced as required under the contract.
9. Termination for Convenience ECSS reserves the right to terminate the contract, in whole or in part, at any time, with written notice, if it is determined to be in the best interest of the school system.
10. Additional Information Bids should be delivered in person to:
Early County Administrative and Training Site 40 Harold Ragan Drive, Blakely, GA 39823
- No pre-bid meeting will be held.
- Bidders are encouraged to contact Mr. Seth Taylor to schedule site visits prior to submitting a bid.
- All bidders will be notified of the award decision.
- ECSS reserves the right to reject any or all bids.
| Request for Bid |
| ForLawn Maintenance Services |
| 2. Scope of Services |
| 3. Service Frequency (Minimum Expectations) |
| 4. Acreage & Measurement Guidance |
| Acreage figures represent total site acreage and may include buildings and paved areas. Bidders are responsible for determining actual turf areas. See Google Maps for visual reference. Vendors may use Google Maps measuring tools to estimate mowable turf by outlining grass areas at each site. |
| 5. Sites and Acreage |
| 6. Insurance Requirement |
| 7. Employment Eligibility Verification |
| 8. Scheduling and Communication |
| 9. Termination for Convenience |
| 10. Additional Information |
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