ECS Playground RFCSP Final _ 112124.pdf

REQUEST FOR COMPETITIVE SEALED PROPOSALS (RFCSP) –

PLAYGROUND PROCUREMENT AND INSTALLATION SERVICES FOR:

EARLY COUNTY ELEMENTARY SCHOOL

The Early County School System (ECSS) seeks qualified firms to submit proposals to provide Playground Procurement and Installa@on Services for Early County Elementary School.

Proposals will be received no later than Thursday, January 9, 2025 at 2:00 PM prevailing Eastern @me.

Proposals may be hand delivered to ECSS during normal business hours (8:00 AM to 4:00 PM Monday through Friday, excluding school system holidays or any unscheduled closing) at any @me prior to the required deadline or may be sent via the United States Postal Service or other carrier. ECSS is not responsible for proposals not delivered or received for any reason and it shall be the responsibility of the Proposer to ensure delivery and receipt prior to the required deadline. ECSS will not accept faxed or email proposals.

Documents pertaining to the Request for Compe@@ve Sealed Proposals may be obtained by contac@ng Michael Allred at mallred@early.k12.ga.us. The wriSen requirements that will be provided shall not be changed or superseded except by wriSen addendum from ECSS. Failure to comply with the wriSen requirements of the RFP may result in rejec@on of the proposal by ECSS.

ECSS reserves the right to reject any and all proposals, to waive any technicali@es or irregulari@es and to award the contract based on the best interest of ECSS.

Inquiries or ques@ons pertaining to the RFCSP may be directed via email to Michael Allred at mallred@early.k12.ga.us.

We look forward to receiving proposals and appreciate your interest in the Early County School System.

Michael Allred Transporta*on & Facili*es Director

Early County Elementary School Playground RFCSP 2

TABLE OF CONTENTS PAGE

SECTION 1

Schedule of Events 3

SECTION 2

Project Summary 3

SECTION 3

Proposal Submi:al Requirements 5

SECTION 4

Selec>on Process 8

SECTION 5

Informa>on to Proposers 10

RFP AAachments:

A. Acknowledgement of Addendum B. Reference Survey Form C. Fee Schedule D. Contractor Proposal Cer@fica@on E. Debarment/Suspension Status & Non-collusion Affidavit F. Drug Free Workplace Cer@fica@on G. Immigra@on and Security Form H. Early County Elementary Playground – Basis of Design Specifica@ons, Plans, and Layout

Early County Elementary School Playground RFCSP 3

SECTION 1 - Schedule of Events

DescripFon Date and Time

Release of RFCSP December 3, 2024

Deadline for wriSen ques@ons to ECSS Submit to: Michael Allred (mallred@early.k12.ga.us)

4:30 PM – Tuesday, December 17, 2024

Ques@on responses provided by ECSS Thursday, December 19, 2024

Proposals due date 2:00pm – Thursday, January 9, 2025

Ini@al evalua@on of Compe@@ve Sealed Proposals January 9, 2025

Projected recommenda@on to Board January 14, 2025

Projected contract award January 14, 2025

Implementa@on of services Immediately following contract

Early County Elementary School Playground RFCSP 4

SECTION 2 - Project Summary

Project Informa.on

The proposed playground area will be situated at the Early County Elementary School. The area designated for a new playground will be approximately 2,300 sf. See ASachment H for details on the designated playground area.

ECSS invites proposals from qualified and experienced firms for the new design, procurement, and installa@on of an inclusive playground. Elements of the playground should include, but not be limited to, inclusive wheelchair accessible modules and features that allow all kids to play together, no maSer the age or ability while s@ll providing exci@ng and thrilling play. Addi@onally, ECSS would like to incorporate sensory features to provide a variety of play experiences. Proposed equipment should be appealing to both disabled and able-bodied users and families.

Project Loca.on

Early County Elementary School is located at 283 Mar@n Luther King Jr. Boulevard, Blakely, GA 39823.

Project Timeline

The awarded Proposer will be expected to implement services directly ager the awarding of the contract. It is ECSS’s expecta@on that the awarded Proposer invest as much @me as deemed necessary to finalize the equipment specifica@ons and order the material in a @mely manner ager the awarding of the contract. The goal of ECSS is to have the playground completed in its en@rety and open for the first day of school, August 1, 2025.

Scope of Work

The selected proposer is expected to act as an integral part of the Project Team. This project will include the full design, equipment procurement, equipment installa@on, and surfacing installa@on for a new playground. It is a requirement that they provide a central point of contact for the dura@on of the project. Furthermore, the selected firm shall provide appropriate staff and resources to meet the objec@ves outlined throughout this RFCSP.

Please refer to ASachment H in the RFCSP for specific details on playground equipment, surfacing, and layout. It is ECSS goal that the en@re playground area as shown in ASachment H is covered in surfacing, approximately 2,300 sf. ECSS is interested in a poured-in-place rubber surfacing for this playground.

ASachment H should be used as a basis of design by Proposers. Play equipment that is deemed equivalent or exceeding the specifica@ons by ECSS will be considered acceptable. All playground elements must meet and/or exceed all federal, CPSC, ASTM, & IPEMA guidelines.

A representa@ve of the Supplier is required to conduct a post installa@on inspec@on of equipment upon comple@on to insure the proper installa@on of the equipment. If not properly installed, modifica@ons must be submiSed in wri@ng to ECSS and remedied immediately. Co-inspec@on with

Early County Elementary School Playground RFCSP 5 the Supplier's representa@ve of assembly and installa@on work will be conducted by Early County Schools following installa@on. ECSS will supply the punch list for final comple@on generated by this co-inspec@on.

Warranty: Upon comple@on of installa@on, the Supplier must provide documenta@on aSes@ng the equipment has been installed mee@ng all specifica@ons thereby warranted by manufacturer.

Addi@onally, it is the Supplier's responsibility to provide to ECSS the manufacturer's warranty of installed equipment.

Items Not Included in the Scope of Work

• Concrete sidewalks, hardscapes, etc.

• Fencing and gates

SECTION 3 – Proposal SubmiVal Requirements

All proposals received will become a part of the official contract file and may be subject to disclosure.

A complete signed proposal must include the documents listed below.

Proposers are expected to examine the specifica@ons and all instruc@ons. Failure to do so will be at the Proposer’s risk. ECSS reserves the right to dismiss any proposal for not mee@ng the general requirements listed within this sec@on. Each Proposer shall provide the informa@on required by the solicita@on. The proposal and price schedule must be signed by an employee of the company who is legally authorized to enter into a contractual rela@onship in the name of the company.

Qualifica.ons Sec.on:

All Submissions should include the informa@on outlined below in the following order and separated by tabs:

1. A. Cover LeAer & Statement of Interest - Briefly, tell why your firm is interested in the new Heroes Elementary playground. This informa@on shall include the following:

• Number of projects the supplier does per year with a minimum cost of $125,000 and the percentage this number represents as part of the overall number of projects undertaken in a year.

• Explain experience in working with the Municipal submiSal process.

• Explain experience in K-12 Playgrounds.

• Explain experience delivering projects on @me, within budget, and with high quality of standards.

• Provide design crea@vity, awards, or acknowledgements.

• Provide examples indica@ng your ability to be flexible and fluid when it comes to changes in your design or processes.

B. Acknowledgement of Addenda: Include completed Acknowledgement of Addenda form, from AAachment A of this RFP.

Early County Elementary School Playground RFCSP 6

C. Firm DescripFon and InformaFon

• Basic company informa@on

• Company name

• Address & Zip code

• E-mail address & Name of primary contact

• Telephone number

• Number of years in business

2. Firm’s Financial InformaFon (we do not require a full Financial Company Statement) and Current Legal Status

• LeSer from Financial Ins@tu@on indica@ng financial strength of the prime firm.

• Regarding li@ga@on with owners, project managers, sub-contractors/consultants and vendors:

o List any ac@ve or pending li@ga@on an owner, project managers, sub-consultants and vendors has against any member of the proposed team and explain.

o List any ac@ve or pending li@ga@on any member of the firm or team has against any owner, project manager, sub-consultants and vendors and explain.

• Other than that, just listed, has any member of the proposed firm or team been involved in any relevant li@ga@on in the past five years? Explain.

• Has any member of the proposed firm or team ever failed to complete any work awarded to it or has it been removed from any project awarded to the firm? Explain.

3. Firms Relevant Project Experience and Reference Projects Relevant project experience includes similar building type and delivery method relevant to the types of Playground Structures men@oned in this RFP. Describe no fewer than Two (2) and no more than Four (4) projects in order of most relevant to least relevant that demonstrate the firm's or team’s capabili@es to perform the Project at hand. For each project, the following informa@on should be provided:

• The name of the organiza@on to which the services were provided;

• Project name

• Project loca@on

• Dates during which services were performed

• Physical descrip@on (e.g., square footage, number of stories, site area, etc.)

• Brief descrip@on of project

• Services performed

• Statement of performance versus owner expectaFons, including concept, cost, quality, and schedule

• Two (2) representa@ve photo of the project

• Owner Budget versus Delivered Cost

• Owner Schedule versus Delivered Schedule

Early County Elementary School Playground RFCSP 7

Firm’s References For at least Two (2) of the maximum Four (4) projects listed in item #3 above, provide completed reference forms. (See AAachment “B”)

4. Firms’ Personnel Capability

• Provide general informa@on about the firm's or team’s personnel resources, including classifica@ons and numbers of employees and the loca@ons and staffing of offices.

• Provide an organiza@onal chart of key personnel proposed for this project.

• Provide summary resumes / qualifica@ons and descrip@on of experience of key personnel proposed for the projects.

ECSS seeks a firm or team with experience on significant K-12 and/or Parks & Recrea@onal projects indica@ng it has successful comple@on of projects with difficult @me constraints, and staff with sustainability experience. NaFonal reputaFon is not a major concern, but successful experience and delivery is.

Playground Design, Equipment, and Installa.on Sec.on:

All Submissions should include the informa@on outlined below in the following order and separated by tabs:

1. Design Proposals: Proposals must include complete drawings for the design, specifica@ons, cut sheets, and pictures for each component in designs and colors available. Proposals must include a list of all equipment proposed. Proposals must include a bid price for the design presented. Bids must list the cost of the equipment, fall zone material and labor separately.

The Design must include:

2D plan view of the proposed equipment and site improvements with the project area listed.

3D color view of the proposed equipment and design.

Please refer to ASachment H in the RFCSP for specific details on playground equipment, surfacing, and layout. ASachment H is to be used as a basis for design. Equipment that is equivalent to or exceeds the specifica@ons noted in ASachment H will be considered acceptable as deemed by ECSS.

2. Equipment and Surfacing Warranty: Proposal must state the warranty coverage for each category of equipment (post, decks, plas@cs, etc.) and surfacing. Please include how your firm’s warranty coverage may differ from other firms.

3. Lump Sum Bid: Proposals are to include a Lump Sum Bid for each Design Op@on. See ASachment C

4. Project ImplementaFon: Proposal shall include an overall project @meline. This includes the design, procurement, installa@on, and closeout por@on of the project.

Early County Elementary School Playground RFCSP 8

Other Requirements and Documents:

1. Cer@ficate of Insurance - Provide Cer@ficate of Insurance coverage

2. Debarment/Suspension Status & Non-Collusion Affidavit Form (Included in Package)

3. Drug Free Work Place Cer@fica@on (Included in Package)

4. Immigra@on and Security Form (Included in Package)

SubmiHng Proposals Any ques@on pertaining to the RFCSP must be submiSed in wri@ng no later than December 17, 2024 by 4:30 pm EST to Michael Allred via email at mallred@early.k12.ga.us. Ques@ons will be answered in wri@ng and distributed to all Proposers interested via email on December 19, 2024.

Interested firms must submit proposals to the Owner, Early County School District, ASn: Michael Allred, Facili@es Director, 40 Harold Ragan Dr., Blakely, GA 39823, no later than 2:00 PM legally prevailing Fme on Tuesday, January 9, 2025.

Proposals shall include one (1) original, (1) digital, and four (4) copies.

Clearly mark on the outside of the envelope or package:

RFCSP - Playground Procurement & InstallaFon Services for Early County Elementary School.

SECTION 4 - SelecXon Process The Early County School System intends to award a contract ager evalua@ng and scoring the proposals in accordance with the following criteria. Proposals not mee@ng minimum eligibility requirements or found to be incomplete will not be considered.

1. SelecFon CommiAee The selec@on will be by a Selec@on CommiSee comprised of representa@ves of ECSS, as appointed by the School Superintendent.

2. IniFal WriAen SubmiAal The Selec@on CommiSee will receive and review submiSals in an effort to determine compliance with the format set out in Sec@on III of this RFP. Review of Submissions by Selec@on CommiSee members will be evaluated against a set of weighted criteria (See table below) to determine those firms mee@ng minimal qualifica@ons and those who’s proposed approach best suits the needs for this project.

• The Selec@on CommiSee will review the Proposal.

• Once this review is completed, each Submission will be scored and ranked.

• No more than the three highest scoring offerors may then be asked to present to the Selec@on

CommiSee in a technical presenta@on with a ques@ons and answer period.

Early County Elementary School Playground RFCSP 9

TABLE - EvaluaFon of Criteria The Selec@on CommiSee will evaluate the Submissions of each firm or team based upon the criteria listed in the table below. The Owner has judged each major category of criteria to be worth the point value given, as a maximum, in establishing commiSee rankings of submiSals.

No. Category Max

Points

Criteria Qualifica.ons Sec.on

Firm’s Interest, Descrip1on, and Informa1on 20

Introduc1on and background of proposing Firm. Clearly state why Firm is interest in this project.

Firm’s Financial Informa1on and Current Legal Status 10 See Sec1on III -Item Number 2 in this RFP

Firms Relevant Project Experience and Reference Projects (includes aNached references) 35

Firm/Team’s experience with K-12 & Parks & Recrea1onal projects. Record of designing projects on 1me and at budget

Firm/Teams’ Personnel Capability 25

Depth of resources with experience and ability, qualified and available for Project Manager and other Key personnel roles, Specific personnel experience with K-12 & Parks & Recrea1onal facili1es; Qualifica1ons and experience of proposed Key sub- contractors & consultants

Playground Design, Equipment, and Installa.on Sec.on

Playground Design & Equipment 40

Proposals must include complete drawings for the design, specifica1ons, cut sheets, and pictures for each component in designs and colors available. Proposals must include a bid price for each design presented. Bids must list the cost of the equipment, fall zone material and labor separately.

The Design must include 2D plan view of the proposed equipment and site improvements with the project area listed. 3D color view of the proposed equipment and design.

Equipment and Surfacing Warranty 35

Proposal must include a list of warranty informa1on and 1meframes for each piece of equipment proposed.

3 Lump Sum Bid 10 Provide Lump Sum Bid for all related Design, Procurement, Installa1on and Construc1on costs.

4 Project Implementa1on

Proposal shall include an overall project @meline. This includes the design, procurement, installa@on, and closeout por@on of the project. This includes equipment lead @mes.

TOTAL AVAILABLE POINTS: 200

Early County Elementary School Playground RFCSP 10

EVALUATION OF FIRMS - LUMP SUM BID

Each proponent will receive a percentage of the total possible points allocated to price it has bid on by dividing that proponent’s price into the lowest bid price. For example, if a proponent bids $120.00 and that is the lowest bid price, that proponent receives 100% of the possible points (120/120 x 100 = 100%). A proponent who bids $150.00 receives 80% of the possible points (120/150 x 100 = 80%), and a proponent who bids $240.00 receives 50% of the possible points (120/240 x 100 = 50%).

SECTION 5 - InformaXon To Proposers

A. PREPARATION OF PROPOSALS

Proposals must be on the forms furnished within this RFCSP and completed in their en@rety.

Proposals must be submiSed in a sealed envelope and/or box marked with your company name and “RFCSP for Playground Procurement and Installa@on Services” clearly marked on the outside of the envelope or box.

Each vendor is responsible for having knowledge and understanding of applicable federal laws, State of Georgia laws, Georgia Department of Educa@on regula@ons and rules, and ECSS policies pertaining to purchasing. This includes ECSS Board Policies.

All responses submiSed become the property of ECSS and are subject to the applicable open records policies and laws.

B. QUESTIONS AND COMMUNICATION WITH ECSS STAFF

All ques@ons and communica@ons concerning this RFCSP must be submiSed in wri@ng to the ECSS via email to mallred@early.k12.ga.us. Answers to all ques@ons will be sent out via email to all interested firms on the date noted above. ECSS may revise a solicita@on document by issuing a wriSen addendum prior to its due date, and it is the responsibility of the contractor to check the ECSS website or with Michael Allred at mallred@early.k12.ga.us. for such addenda. No response, other than wriSen addenda distribu@on by ECSS, will be binding upon ECSS. Proposers must acknowledge receipt of each addendum in their proposal package.

Proposers are urged to review the specifica@ons, requirements, and evalua@on process prior to submixng a proposal. By submixng a proposal, the Proposer is indica@ng its acceptance of the specifica@ons, requirements, and evalua@on process.

C. INSURANCE AND BONDS

1. Commercial General Liability (CGL) - Insurance services, including products and completed opera@ons, with limits of no less than $1,000,000 per occurrence for bodily injury, personal injury, and property damage. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/loca@on or the general aggregate limit shall be twice the required occurrence limit.

Early County Elementary School Playground RFCSP 11

2. Automobile Liability - Insurance Services covering all vehicles, with limits no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensa@on: Insurance as required by the State of Georgia, per statutory limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

Acceptability Of Insurers:

Insurance is to be placed with insurers with a current A.M. Best ra@ng of no less than A: VII, unless otherwise acceptable to ECSS.

Verifica@on Of Coverage:

Contractor shall furnish ECSS with original cer@ficates and amendatory endorsements or copies of the applicable insurance language, affec@ng coverage required by this contract. All cer@ficates and endorsements are to be received and approved by ECSS before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obliga@on to provide them.

SUBCONTRACTORS

Contractor shall require and verify that subcontractors, if any, maintain insurance that meets all the requirements stated herein. If subcontractors will be used in the performance of this contract, vendor must obtain prior wriSen approval from ECSS. The vendor is responsible for ensuring that all subcontractors who provide goods or services under this contract comply with the terms and condi@ons of the contract.

D. TERMINATION OF SOLICITATION PROCESS

ECSS may terminate a solicita@on process at any @me prior to the award of the contract.

E. PREPAYMENT

Unless specified in the solicita@on document, offers containing prepayment and/or progress payment requirements may be treated as non-responsive and excluded from considera@on.

F. TAXES

ECSS is prohibited from paying or reimbursing a contractor for any taxes that may be lawfully imposed on the contractor. Purchases by ECSS are not subject to Federal Excise Tax or State and Local Sales Tax. Tax Exemp@on Cer@ficates will be furnished upon request.

G. IRREGULARITIES

Any devia@ons from the solicita@on requirements, including but not limited to the General Terms and Condi@ons, are made at the Proposer’s risk, and ECSS reserves the right to reject any proposal containing such irregulari@es. Any such devia@ons should be conspicuously noted in the proposal.

Correspondingly, ECSS reserves the right to waive irregulari@es when doing so would be in the best interest of the school district. ECSS further reserves the right to accept only a por@on of a proposal and/or combine por@ons of two or more proposals, assuming the Proposers consent thereto.

Early County Elementary School Playground RFCSP 12

H. RE-SOLICITATION

If at any @me during the purchasing process it is found that the integrity of the process has been compromised or that a substan@al error has occurred, the solicita@on may be terminated by ECSS, in its sole discre@on. The purchase may thereager be re-solicited by ECSS.

I. REVISION OR WITHDRAWAL OF AN OFFER

A proposal may be revised or withdrawn by the Proposer prior to the opening date and @me. Ager the proposal is opened and closed, ECSS may, in its sole discre@on, permit withdrawal when its best interest would be served.

Generally, withdrawal will only be allowed in cases where there has been an honest mistake, not resul@ng from negligence, with the mistake being clearly ascertainable. A proposal cannot be withdrawn ager the contract has been awarded.

J. EXCEPTIONS

The submission of a proposal shall be considered an agreement to all the terms and condi@ons provided herein and in the various RFP documents, unless specifically noted otherwise in the proposal.

Any devia@on from the specifica@ons must be clearly iden@fied in the proposer’s submiSal. If the proposer wishes to provide addi@onal detail regarding devia@ons in accompanying leSer or documents, it should be noted. Furnishing cut sheets, catalogs or printed descrip@ons will not relieve the bidder of this requirement.

ECSS shall determine in its sole discre@on whether subs@tu@ons or modifica@ons of the requested specifica@ons are comparable to those contained within the RFP. If ECSS determines that the modifica@ons or devia@ons from the specifica@ons are not in compliance, the proposal may be rejected.

K. AFFIDAVITS

Proposer must submit properly completed and executed E-verify Affidavit and Debarment/Suspension Status and Non-Collusion Affidavit with the proposal package.

L. SPECIAL CONDITIONS

ECSS reserves the right to nego@ate on any or all components of each proposal submiSed and reserves the right to nego@ate with one or more respondents in order to come to an acceptable contract agreement.

From the @me the proposals are submiSed un@l the formal award of a contract, each proposal is considered a working document and as such will be kept confiden@al. The nego@a@on discussions will be held as confiden@al as well un@l such @me as the award is completed.

Early County Elementary School Playground RFCSP 13

M. CHANGE IN CONTRACT

ECSS will not be responsible for any change in the work involving extra cost unless approval is furnished by ECSS in wri@ng before such work commences.

N. DEFINITIONS

The terms “Bidders”, “Vendor”, “Proposer”, “Firm” and “Contractor” refer to those par@es who are submixng proposals for the work set forth in this document and the proposer awarded the contract;

all carry the same meaning. The term "District", “ECSS” or “Owner” refers to Early County School District.

O. INDEMNIFICATION

To the maximum extent permiSed by law, Contractor agrees to hold ECSS harmless and to indemnify ECSS from every expense, liability or payment arising out of or through injury (including death) to any person or persons or damage to property arising out of or suffered through any act or omission of the Contractor or its Subcontractor.

P. IMMIGRATION COMPLIANCE

Federal Immigra@on and Control Act - Contractor shall comply fully with and remain in full compliance with the Immigra@on and Control Act of 1986, as amended to date, including but not limited to all required employment and iden@ty verifica@on procedures and record keeping requirements.

In the event Contractor fails to comply in any respect with the requirements of the Immigra@on Reform and Control Act of 1986, Contractor shall indemnify ECSS and hold ECSS harmless from any and all penal@es, fines, charges, assessments, claims, demands, ac@ons, or causes of ac@on by the United States Government or by any other en@ty or person, and agrees to pay any expenses incurred by the Contractor as a result of such failure.

Georgia Security and Immigra@on Act of 2006 - Contractor shall comply with the requirements of the Georgia Security and Immigra@on Act of 2006, as amended to date, and shall execute such affidavits or other documents reasonably required pursuant thereto.

Q. CONTRACTOR NON-PERFORMANCE

In the event of a breach by Contractor, ECSS shall send to Contractor a wriSen No@ce of Default executed by one of its Officers by either hand delivery, fax or by U.S. Cer@fied Mail; except that in the event of an emergency affec@ng the safety of persons or property, ECSS may proceed as below without no@ce.

Should Contractor fail to cure such default within three (3) days from receipt of the No@ce of Default, then ECSS, may, without prejudice to any other rights or remedies ECSS may have under law, pursue any or all of the following remedies:

a) Supply such number of workers and quan@ty of materials, equipment and other facili@es as ECSS deems necessary for the comple@on of the Contractor's obliga@ons, or any part thereof which Contractor has failed to complete or perform ager the aforesaid no@ce, and charge

Early County Elementary School Playground RFCSP 14 the cost thereof to Contractor, who shall be liable for the payment of same including reasonable overhead and profit; or

b) Contract with one or more addi@onal contractors to perform such part of the Contractor's obliga@ons as ECSS shall determine will provide the most expedi@ous comple@on of said obliga@ons and charge the cost thereof to Contractor, who shall be liable for the payment of same, including reasonable overhead and profit; or

c) Withhold payment of any monies due Contractor pending correc@ve ac@on to the extent required by and to the sa@sfac@on of ECSS; or

d) Terminate this Agreement, in which event all costs incurred by ECSS in so performing the remainder of the Contractor's obliga@ons, including reasonable overhead and profit, shall be deducted from any remaining amounts due or to become due to the Contractor. In addi@on to other damages that may be incurred by ECSS, Contractor shall be liable for the payment of any reasonable amount by which such expenses may exceed the unpaid balance of the Contract price. The failure of ECSS to exercise any of its rights hereunder shall not be deemed to be a waiver of such rights or a waiver of any subsequent breach.

R. TERMINATION WITHOUT CAUSE

Unless provided otherwise by the contract documents, ECSS may terminate this Agreement without cause upon no less than 30 days wriSen no@ce to the Contractor. In such event, ECSS shall pay contractor for the work performed prior to the date of termina@on.

S. PUBLICITY

Contractor shall not prepare or disseminate any publicity rela@ng to this contract, products sold or licensed, or the services performed under this contract without the express wriSen prior consent of ECSS. As used in this sec@on, the term “publicity” includes but is not limited to adver@sements, flyers, public announcements, pamphlets, press releases, reports, books, broadcasts, signs and similar public informa@on.

T. CONTRACTOR EMPLOYEES ON ECSS PROPERTY

All Contractor employees, agents and subcontractors working on ECSS property must wear ID, preferably a photo ID, and be neat and clean in appearance, and must comply with all of the policies and procedures related to on-campus work that are in effect at the school or administra@ve site, as the case may be.

Contractor shall provide and ins@tute necessary security measures to prevent unauthorized access to any and all computer networks and Proprietary Informa@on, trade secrets or Student Informa@on of ECSS by any of its employees or agents, and the Contractor shall be liable and responsible to ECSS for any and all security breaches by its employees or agents.

U. BACKGROUND CHECKS

ECSS may require background checks on any employee or subcontractor who will be working on ECSS property. Background checks must be provided to the ECSS Human Resources Department upon request by ECSS.

Early County Elementary School Playground RFCSP 15

Firm agrees to comply with any request from the Early County School System to remove any employee from ECSS property. Firm agrees to cooperate with the Early County School System to the fullest extent prac@cable in any inves@ga@on of any actual or alleged misconduct of any firm employee in connec@on with any ac@vity arising out of this Agreement.

ECSS may require a criminal background check, periodically, to ensure that all employees meet security requirements. All necessary checks shall be completed prior to employee beginning work.

Failure to do so may result in termina@on of contract.

Early County Elementary School Playground RFCSP 16

ATTACHMENT A

Acknowledgement of Addendum Form

The Offeror has examined and carefully studied the Specifica>ons and the following Addenda, receipt of all of which is hereby acknowledged:

Addendum _____ Date ____________ Acknowledgement ________________________ Ini*al

Addendum _____ Date _____________ Acknowledgement ________________________ ini*al

Addendum _____ Date _____________ Acknowledgement ________________________ ini*al

Addendum _____ Date _____________ Acknowledgement ________________________ ini*al

Proposers must acknowledge any issued addenda. Submi8als which fail to acknowledge the offeror’s receipt of any addendum will result in the rejec>on of the submi8al if the addendum contained informa>on which substan>vely changes the Owner’s requirements.

Early County Elementary School Playground RFCSP 17

ATTACHMENT B

Reference Survey Form

RFCSP – HEROES ELEMENTARY PLAYGROUND PROCUREMENT AND INSTALLATION SERVICES

Client:

Project Name: Project Comple@on Date:

Services provided included: Design/Procure Construc@on

Please rate the Offer’s performance from 1-5 on the following issues by circling the appropriate number where 1 indicates that you least agree with the statement and 5 indicates that you most agree with the statement.

Disagree Agree Completed work on Fme: 1 2 3 4 5 NA

Completed work within budget: 1 2 3 4 5 NA

Provided quality Design/Equipment selecFons: 1 2 3 4 5 NA

Worked well with Owner’s staff or RepresentaFve: 1 2 3 4 5 NA

Exercised project safety: 1 2 3 4 5 NA

Provided quality service, workmanship, and reports: 1 2 3 4 5 NA

Would use firm again: 1 2 3 4 5 NA

Completed by: Name:

En@ty:

Address:

Telephone:

NOTES:

Signature: Date:

Thank you for your assistance.

Early County Elementary School Playground RFCSP 18

ATTACHMENT C

FEE SCHEDULE

RFCSP – EARLY COUNTY ELEMENTARY PLAYGROUND PROCUREMENT AND INSTALLATION

SERVICES

1. Playground System Equipment Costs:

2. Playground System Surfacing Costs:

3. InstallaFon of Equipment and Surfacing: $______________________

TOTAL SYSTEMS COSTS: $______________________

Early County Elementary School Playground RFCSP 19

ATTACHMENT D

CERTIFICATION

By signing below, Proposer acknowledges that it is a competent firm capable of providing the items and/or services requested, is properly licensed for providing the items or services specified, has read this Request for Compe@@ve Sealed Proposal, understands it, and agrees to be bound by its terms and condi@ons. Proposer hereby agrees to furnish items and/or services at the prices proposed, pursuant to all requirements and specifica@ons contained in this document, upon receipt of no@fica@on of award. Proposer further agrees that the language of this document shall govern in the event of a conflict with its bid. The undersigned, being duly authorized to sign bidding documents and act on behalf of the firm in an official capacity, cer@fies that the items and/or services offered in this Request for Compe@@ve Sealed Proposal meets or exceeds all specifica@ons, terms and condi@ons as described herein without excep@ons. I understand that items and/or services not mee@ng all specifica@ons, terms and condi@ons will be rejected and all costs shall be borne by the Proposer.

Company Name_________________________________________________________________

Address_______________________________________________________________________

City, State, Zip__________________________________________________________________

Phone Number________________________ Fax Number_______________________________

Email_________________________________________________________________________

Contact Person for Clarifica@on of Bid Response_______________________________________

Name and Title of Individual Signing _________________________________________________

Signature of Member Authorized to Sign for Firm _______________________________________

Date: _______________________________________

Please check the ECSS website for any addi@ons or changes to this RFCSP or contact Michael Allred at mallred@early.k12.ga.us. It is the responsibility of the Proposer to ensure submissions are based on the most current bid package as well as any addenda.

E

Early County Elementary School Playground RFCSP 20

ATTACHMENT E

DEBARMENT/SUSPENSION STATUS & NON-COLLUSION AFFIDAVIT FORM

DEBARMENT/SUSPENSION STATUS

1. The vendor/contractor cer@fies that it is not suspended, debarred or ineligible from entering into contracts with the Execu@ve Branch of the Federal Government, or in receipt of a no@ce of proposed debarment from any State agency or local public body.

2. The vendor/contractor agrees to provide immediate no@ce to ECSS’s Facili@es Department in the event of being suspended, debarred or declared ineligible by any State or Federal department or agency, or upon receipt of a no@ce of proposed debarment that is received ager the submission of this bid but prior to the award of the purchase order/contract.

NON-COLLUSION AFFIDAVIT

The undersigned, duly authorized to represent the persons, firm and/or corpora@on joining and par@cipa@ng in the submission of the foregoing bid (such persons, firm and/or corpora@on hereinager being referred to as the vendor/contractor), being duly sworn, on his/her oath, states that to the best of his/her belief and knowledge no person, firm, or corpora@on, nor any person duly represen@ng the same joining and par@cipa@ng in the submission or the foregoing bid/proposal, has directly or indirectly entered into any agreement or arrangement with any other vendor/contractors, or with any employee of ECSS, or any person, form or corpora@on under contract with ECSS whereby the contractor, in order to induce the acceptance of the foregoing bid by ECSS has paid or is to pay any other vendor/contractor or to the aforemen@oned persons anything of value whatsoever, and that the vendor/contractor has not directly or indirectly entered into any agreement or arrangement with any other vendor/contractor which tends to or does lessen or destroy free compe@@on in the lexng of the contract sought for by the foregoing bid.

CERTIFICATION

The undersigned hereby cerFfies that he/she has read the above Non-Collusion Affidavit and Debarment/Suspension Disclosure Statement and that he/she understands and will comply with these requirements. The undersigned further cerFfies that he/she has the authority to cerFfy compliance for the vendor/contractor named below.

Name_________________________________Date_______________________________________

Company_________________________________________________________________________

Signature______________________________________Title_______________________________

Early County Elementary School Playground RFCSP 21

ATTACHMENT F

DRUG FREE WORKPLACE CERTIFICATION

I hereby swear or affirm that this company has established a drug-free workplace program by comple@ng the following requirements:

1. Published a statement no@fying employees that the unlawful manufacture, distribu@on, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the ac@ons that will be taken against employees for viola@ons of such prohibi@on.

2. Informed employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilita@on, and employee assistance programs, and the penal@es that may be imposed upon employees for drug abuse viola@ons.

3. Given each employee engaged in providing the commodi@es or contractual services that are under bid a copy of the statement specified in subsec@on (1).

4. In the statement specified in subsec@on (1), no@fied the employees that, as a condi@on of working on the commodi@es or contractual services that are under bid, the employee will abide by the terms of the statement and will no@fy the employer of any convic@on of, or plea of guilty or nolo contendere to, any viola@on of chapter 893 or of any controlled substance law of the United States or any state, for a viola@on occurring in the workplace no later than five (5) days ager such convic@on.

5. Imposed a sanc@on on, or required the sa@sfactory par@cipa@on in a drug abuse assistance or rehabilita@on program if such is available in the employee’s community, by any employee who is so convicted.

6. Make a good faith effort to con@nue to maintain a drug-free workplace through implementa@on of this sec@on.

As the person authorized to sign the statement, I cer@fy that this firm complies fully with the above requirements.

VENDOR’S SIGNATURE/DATE

COMPANY NAME

DATE

G

Early County Elementary School Playground RFCSP 22

ATTACHMENT G

IMMIGRATION AND SECURITY FORM (GEORGIA SECURITY AND IMMIGRATION COMPLIANCE

ACT AFFIDAVIT)

Contractor’s Name:

State En1ty’s Name:

State Solicita1on/ Contract No.:

CONTRACTOR AFFIDAVIT

By execu2ng this affidavit, the undersigned Contractor verifies its compliance with O.C.G.A. §13-10-91, sta2ng affirma2vely that the Contractor iden2fied above has registered with and is par2cipa2ng in a federal work authoriza2on program*, in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91. The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connec2on with the physical performance of services pursuant to this contract with the State En2ty, Contractor will secure from such subcontractor(s) similar verifica2on of compliance with O.C.G.A. § 13-10- 91 on the aVached Subcontractor Affidavit. Contractor further agrees to maintain records of such compliance and provide a copy of each such verifica2on to the State En2ty at the 2me the subcontractor(s) is retained to perform such service.

EEV / E-VerifyTM Company Iden2fica2on Number

_______________________________________ ___________________________ BY: Authorized Officer or Agent Date (Contractor Name)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE [NOTARY SEAL]

_____ DAY OF ______________________, 20__

________________________________________ My Commission Expires: Notary Public *any of the electronic verifica2on of work authoriza2on programs operated by the United States Department of Homeland Security or any equivalent federal work authoriza2on program operated by the United States Department of Homeland Security to verify informa2on of newly hired employees, pursuant to the Immigra2on Reform and Control Act of 1986.

Early County Elementary

283 Martin Luther King Jr. BLVD | Blakely, GA 39823

PlaySouth Playground Creators

PO Box 492467| Atlanta, GA 30349 | 770-719-9005

Proposal 132-184920-1 | 5/9/2024

Attachment HAttachment H

Attachment H

Proposal 132-184920-1 | 5/9/2024 | 2024 Pricing

The play components identified in this proposal are IPEMA certified. The use and layout of these components conform to the requirements of ASTMF1487.

To verify product certification, visit www.ipema.org.

The space requirements shown in this proposal are to ASTM standards.

Requirements for other standards may be different.

Component No. Description Qty User Cap Ext. User Cap Weight Ext. Weight

Structure

Nucleus

072-0500-124C 5" OD X 124" CAPPED POST 1 0 0 65 65

072-0500-144C 5" OD X 144" CAPPED POST 2 0 0 76 152

072-0500-184C 5" OD X 184" CAPPED POST 4 0 0 96 384

072-0500-196C 5" OD X 196" CAPPED POST 2 0 0 103 206

072-0500-76C 5" OD X 76" CAPPED POST 2 0 0 40 80

072-0500-84C 5" OD X 84" CAPPED POST 6 0 0 44 264

270-0015 8' ADAAG ENTRANCE RAMP W/GUAR... 1 12 12 439 439

270-0120 EVOLUTION UNITARY ENCLOSURE 2 0 0 34 68

270-0121 EVOLUTION STANCHION 1 0 0 43 43

270-0124 SENSORY RAIL 8" RISE RAMP 1 21 21 406 406

270-0129 TRIANGLE PLATFORM 1 2 2 48 48

270-0131 HEXAGONAL PLATFORM S5P 2 12 24 287 574

370-0471 32" TRANSITION STAIR W/GUARDR... 1 3 3 183 183

370-1712 ATOM CLIMBER 32"-48" 1 2 2 35 35

470-0659 ROCK'N ROLL SLIDE, 40" - 48" ... 1 1 1 71 71

470-0808 EVOLUTION ROOF BOTTOM EDGE 2 0 0 13 26

470-0813 EVOLUTION HEX ROOF 1 0 0 211 211

470-0967 SLIDE HOOD, LOW SIDE WALL 1 0 0 37 37

570-0103 INNOVA ROCKER 1 14 14 703 703

570-0104 SENSORY RAIL TOP PANEL 1 0 0 7 7

570-0105 SENSORY RAIL MIDDLE PANEL 1 0 0 7 7

570-0106 SENSORY RAIL LOWER PANEL 1 0 0 8 8

570-0109 CHROMA SENSORY EVENT, LOWER 1 0 0 13 13

570-0120 RAINDROPS SENSORY EVENT, TOP 1 0 0 23 23

570-0127 GRASS SENSORY EVENT, MIDDLE 1 0 0 16 16

570-0622 PLATFORM ROLL GUARD 1 0 0 8 8

570-0844 TRACKS 2-SIDED PLAY PANEL 1 2 2 44 44

570-1550 BARRIER PANEL 1 0 0 30 30

570-2662 CRAZY MAZE 2-SIDED PLAY PANEL 1 2 2 44 44

570-2670 DRUM ACCESSIBLE REACH PANEL 1 2 2 23 23

570-2712 HIDE THE NUMBERS 2-SIDED PLAY... 1 2 2 70 70

600-0104 NPPS SUPERVISION SAFETY KIT 1 0 0 3 3

660-0103 MAINTENANCE KIT, STRUCTURE 1 0 0 7 7

660-0104 INSTALLATION KIT, STRUCTURE 1 0 0 5 5

Structure http://www.ipema.org/

Burke Basics

580-1364 LIL NOVO BEAN STEP 1 1 1 28 28

Total User Capacity: 88 Total Weight: 4331 lbs.

STEM Play

560-1701 STEMPLAY TALL ACTIVITY FRAME 1 0 0 235 235

560-2685 STEMPLAY MOMENTUM 1 4 4 35 35

560-2686 STEMPLAY NEWTON 1 3 3 129 129

660-0101 INSTALL KIT, BURKE BASICS - P... 1 0 0 2 2

Total User Capacity: 7 Total Weight: 401 lbs.

Freestanding

550-0111 BELT SEAT, 8' SINGLE, STD CHAIN 1 1 1 10 10

550-0171 FREEDOM SWING SEAT, 8' BEAM, ... 1 1 1 38 38

550-0201 SINGLE POST SWING ASSEMBLY 5" OD 1 0 0 220 220

560-2579 VOLTA INCLUSIVE SPINNER 1 9 9 475 475

560-2765 VOLTA SPINNER FOOTER 1 0 0 69 69

580-0173 6' PVC TRADITIONAL BENCH W/BA... 2 0 0 120 240

580-0342 ART SPOT 1 6 6 131 131

580-1315 FS SIGN, AGES 5-12 1 0 0 23 23

660-0101 INSTALL KIT, BURKE BASICS - P... 1 0 0 2 2

Total User Capacity: 17 Total Weight: 1208 lbs.

PlayEnsemble

072-0500-72C 5" OD X 72" CAPPED POST 2 0 0 38 76

570-0411 PLAYENSEMBLE SUPINE CHIMES HUE 1 2 2 93 93

Total User Capacity: 2 Total Weight: 169 lbs.

Panel

072-0500-80C 5" OD X 80" CAPPED POST 2 0 0 42 84

570-2734 CLASSIC GAME PANEL, BELOW 1 2 2 65 65

Total User Capacity: 2 Total Weight: 149 lbs.

Proposal 132-184920-1 | 5/9/2024 | 2024 Pricing

COLOR SELECTION LIST | Default Color Option

GROUP 1 (Structure)

Deck: Gray Post: Gold | Blue Panel: Blue-White-Blue Acc: Blue | Silver Plastic: Granite | Blue Flat: Blue | Gray

GROUP 2 (STEM Play)

Post: Navy Acc: Red Panel: Blue-White-Blue Flat: Gray | Blue

GROUP 3 (PlayEnsemble)

Acc: Red Post: Gold

GROUP 4 (Panel)

Post: Gold Acc: Red Flat: Gray | Blue

GROUP 5 (Freestanding)

Post: Navy | Gold Flat: Gray Panel: Blue-White-Blue Deck: Blue Plastic: Granite PSteel: Blue Acc: Red