Ecker Hollow Culvert Advertisement for bids.docx

March 2024

ADVERTISEMENT FOR BIDS

Notice is hereby given that the Schoharie County Purchasing Department will accept sealed bids for:

Replacement of County Route 41 (Ecker Hollow Road) over Ecker Hollow Creek (C41-3)

PIN 9755.23; LD040438

The Owner is Schoharie County and the work site is located in the Town of Middleburgh. The project limits extend from 100 ft. north and south of the existing structure.

The work includes providing all labor, materials, machinery, tools, equipment and other means of construction necessary and incidental to the completion of the work shown on the plans and described in these specifications including, but not necessarily limited to the following: removal of existing 5 ft. diameter circular steel culvert, placement of a new 29.5 ft. long, 8 ft. span precast concrete box culvert, new precast concrete end sections, installation of steel sheeting, medium and heavy stone fill, approach work, and steel guiderail installation.

This is a State Aid Project and NYSDOT Standard Specifications, officially finalized and adopted on January 1, 2024 as posted on the New York State Department of Transportation’s website, must be followed by the successful bidder.

The MBE goal for this project is: 10 % The WBE goal for this project is: 15 % The SDVOB goal for this project is: 6%

There are no DBE goals for this project.

The use of the NYSDOT approved civil rights reporting software, Equitable Business Opportunities (EBO), is required. Access authorization to EBO can be found at https://www.dot.ny.gov/dotapp/ebo

No residential or geographical restrictions will be in effect for this project. Applicable Federal requirements take precedence over State and local requirements unless state and local requirements are deemed to be more stringent.

Contract Documents, including Invitation to Bidders, Instructions to Bidders, Wage Rates, Bid Documents, Agreement, Special Notes, Specifications, Contract Drawings, and any Addenda, may be examined, at no expense, between the hours of 8:30 am and 4:00 pm Monday through Friday, at the offices of:

Schoharie, New York

Contract Documents may also be examined at:

Assoc. Bldg. Contrs.

15 Belden Street Binghamton, NY 13903

TEL. (607) 771-7000

FAX (607) 771-7001

Mohawk Valley Builders Exchange 728 Court Street Utica, NY 13601

TEL. (315) 624-0276

FAX (315) 624-0261

Syracuse Builders Exchange 6563 Ridings Road Syracuse, NY 13206

TEL. (315) 437-9936

FAX (315) 437-5044

Albany Center for Economic Success 255 Orange Street Albany, NY 12210

TEL. (518) 427 – 7804

Eastern Contractors Association 6 Airline Drive Albany, NY 12205

TEL. (518) 869 - 0961

Associated General Contractors NYS, LLC 10 Airline Drive Albany, NY 12205

TEL. (518) 456-1134

Digital PDF copies of the Contract Documents may be obtained at no expense from C&S Engineers, Inc. by providing contact information to smaciolek@cscos.com. Download instructions will be provided upon notification. The Bidder will be responsible for any and all printing of plans and specifications as deemed necessary in order to prepare their Bid. All Contractors submitting a bid must have submitted a formal request and be on the plan holders list.

NOTE: Schoharie County shall not be held responsible for the completeness or accuracy of any bid documents received by a Contractor that were not directly issued to that Contractor by C&S Engineers, Inc.

Any Contractor submitting a bid based on incomplete or inaccurate information resulting from documentation received from any third party, shall not have cause for relief from award or completion of a contract in accordance with the official documents on file with the Engineer.

No questions or inquiries regarding this bid will be accepted within three (3) business days prior to the bid opening.

Contractors that obtain Contract Documents from a source other than the issuing office must notify the issuing office in order to be placed on the official Plan Holder List, to receive Addenda and any other Bid correspondence. Bids received from Contractors other than those on the official Plan Holders List will not be accepted.

Addenda will be emailed from James Craig, P.E., C&S Engineers, Inc. to Bidders listed on the official Plan Holders List. An emailed response from the Bidder, to the Addendum sent by James Craig, P.E., C&S Engineers, Inc. will act as proof that the Bidder received the Addendum. In addition to an emailed response, Bidders must acknowledge receipt of all Addenda by signing and dating the Acknowledgement of Receipt of Addenda, page 51. Failure of any Bidder to receive any such Addendum or interpretation shall not relieve such Bidder from any obligation under this Bid submittal. All Addenda so issued shall become part of the Contract Documents.

Questions regarding the Contract Documents should be directed to James Craig, P.E., C&S Engineers, Inc., either through email at: jcraig@cscos.com or by telephone at (315) 455-2000 ext. 4379. Bidders shall promptly notify James Craig, P.E., C&S Engineers, Inc. of any errors, omissions, conflicts or ambiguity within the Contract Documents within 5 days of bid opening.

All bids must include the completed Bid Form, Non-Collusive Bidding and Disbarment Certifications, and Lobbying Certifications. This is a unit price bid as described in the Instructions to Bidders. No bidder may withdraw his/her bid within forty-five (45) calendar days after the actual date of the opening thereof.

Each bid must be accompanied by security in an amount not less than five percent (5%) of the amount of the bid in the form and subject to the conditions provided in the Instructions to Bidders.

Bids to be considered must be received in a sealed envelope at the Schoharie County Department of Public Works, 393 Main Street, P.O. Box 249, Schoharie, NY 12157, by 10:00 A.M., local time, on March 26, 2024 at which time they will be publicly opened and read aloud at 11:00 AM at the Schoharie County Office Building, 284 Main Street, Schoharie, NY 12157. Bids received after the above noted time will not be accepted. All sealed envelopes should be clearly labeled “BID: REPLACEMENT OF COUNTY ROUTE 41 (ECKER HOLLOW ROAD) OVER ECKER HOLLOW CREEK, C41-3; PIN 9755.23, LD040438”.

Bids received via facsimile or electronically will not be considered. Bid proposals must be submitted in quadruplicate (one original and three copies).

The Bidder to whom the Contract is awarded will be required to furnish Performance, Payment and Guarantee Bonds from an acceptable Surety Company for an amount not less than 100% of the accepted bid. The successful Bidder and all subcontractors must have an approved CCA-2 on file with NYSDOT prior to being awarded a contract. If the successful Bidder does not currently have a CCA-2 on file with NYSDOT, the Bidder may find the CCA-2 forms and instruction for completion online at:

https://www.osc.state.ny.us/state-vendors/vendrep/vendor-responsibility-forms?redirect=legacy#Construction.

The successful Bidder will be required to comply with all provisions of the Federal Government Equal Employment Opportunity clauses issued by the Secretary of Labor on May 2, 1968 and published in the Federal Register (41 CFR Part 60-1, 33 F.2 7804). Successful bidders will be required to pay prevailing wage rates on this contract.

Schoharie County reserves the right to consider the bids for forty-five (45) days after receipt before awarding any Contract, and to waive any minor informalities in, and to reject, any and all bids. All bids are subject to final review and approval by the Schoharie County Board of Supervisors before any award of contract may be made. Receipt of bids by the Schoharie County shall not be construed as authority to bind Schoharie County.

The work will be substantially completed within 75 calendar days from the Notice to Proceed or December 31, 2024, whichever comes first. Substantial completion shall mean the project is opened to traffic. Refer to the proposal book Special Note “Critical Contract Dates and Restrictions” for further detail. Any punch list work shall be completed and final quantities shall be ready for final payment by May 16, 2025.

The New York State Department of Transportation, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C 2000d to 2000d-4 and Title 49 Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation and Title 23 Code of Federal Regulations, Part 200, Title VI Program and Related Statutes, as amended, issued pursuant to such Act, hereby notifies all who respond to the related solicitation, request for proposal or invitation to bid that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, disability/handicap and income status in consideration for an award.

(518) 295-2330

ADV-4