CUPCCAA

CUPCCAA Bid No. 26-27-03;

ECE TURF INSTALLATION PROJECT

Palm Springs Unified School District

150 District Center Drive

Palm Springs, CA 92264

RELEASE DATE: June 16, 2026

DEADLINE FOR QUESTIONS: July 2, 2026

RESPONSE DEADLINE: July 9, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED BY THE DATE AND METHOD SPECIFICED IN THE NOTICE

INVITING BIDS

Palm Springs Unified School District

CUPCCAA

ECE Turf Installation Project

I. NOTICE INVITING BIDS

II. INTRODUCTION

III. INSTRUCTIONS TO BIDDERS

IV. SCOPE OF WORK

Attachments:

A - SOW ECE Turf

B - CUPCCAA Bid No. 26-27-03; Bid Package

CUPCCAA #CUPCCAA Bid No. 26-27-03;

Title: ECE Turf Installation Project

1. NOTICE INVITING BIDS

PALM SPRINGS UNIFIED SCHOOL DISTRICT

INVITING INFORMAL BIDS FOR

REPAIRS, MAINTENANCE OR CONSTRUCTION SERVICES OVER $75,000 AND UP TO $220,000

AWARDED PURSUANT TO THE INFORMAL BIDDING PROCEDURES OF THE CALIFORNIA UNIFORM

PUBLIC CONSTRUCTION COST ACCOUNTING ACT (“CUPCCAA”)

Notice is hereby given that the Governing Board of the Palm Springs Unified School District (“District”) is inviting sealed bids to construct the following project:

CUPCCAA Bid No. 26-27-03; ECE Turf Installation Project

The project consists of providing all labor, materials, tools, equipment, supervision, and services necessary to complete the installation of synthetic turf, including removal of existing materials, preparation of the sub-base, and furnishing and installing turf system components in accordance with industry standards and manufacturer’s specifications.

Contractors must submit sealed bids on or before 2:00 pm, Thursday, July 9, 2026. Contractors must submit sealed proposals in person to the purchasing department at the District Office, located at 150

District Center Drive, Palm Springs, California 92264, at or after which time the District will open the bids. A recap of bid pricing received will be emailed to all Bidders within 3 hours, but no later than 24 hours from the time bids are due. ELECTRONIC, FAX, AND LATE SUBMISSIONS WILL NOT BE

CONSIDERED.

Any claim by a Bidder of error in its bid must be made in compliance with Public Contract Code § 5100, et seq. Any bid that is submitted after this time shall be non-responsive and returned to the Bidder. The

District is not responsible for Bids that are received after the deadline noted above.

Contractor shall possess at the time of its bid, the following classification(s) of Contractor's California

State license: B or C-61.

A mandatory job walk will be held on Thursday, June 25, 2026, at 9:00 am starting at Two Bunch Palms

ES 14-250 West Drive, Desert Hot Springs, CA 92240, then head to Della S. Lindley ES 31-495 Roberts Rd, Thousand Palms, CA 92276, and next to Rio Vista ES 67-700 Verona Rd., Cathedral City CA 92234 and will end at Cielo Vista Charter School 650 Paseo Dorotea, Palm Springs, CA 92264, in front of the

Administration building for the purpose of acquainting all prospective contractors with the bid documents and the work site. The site visits are expected to take approximately 2 hours in total. Failure to attend or tardiness will render bid ineligible.

Bidding documents including specifications and proposal forms may be obtained free of charge through the Districts' e-Procurement site: https://www.psusd.us/Page/2437

Each bid shall be made on the Bid Form prepared by the District in the Contract Documents and must conform and be fully responsive to all documents comprising the Contract Documents.

The successful Bidder and its subcontractors shall pay all workers on the Project not less than the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work https://www.psusd.us/Page/2437 as determined by the Director of the Department of Industrial Relations, State of California, for the type of work performed and the locality in which the work is to be performed within the boundaries of the

District, pursuant to Labor Code § 1770 et seq. Prevailing wage rates are on file with the District and are available to any interested party on request or at www.dir.ca.gov/oprl/statistics_and_databases.html. Bidders and Bidders’ subcontractors shall comply with the registration and qualification requirements pursuant to Labor Code §§ 1725.5 & 1771.1.

The successful Bidder may substitute securities for any monies withheld by the District to ensure performance under the Contract, in accordance with the provisions of Public Contract Code § 22300.

Bonds. A bid bond by an admitted surety insurer on the form provided by the District, cash, or a cashier’s check or a certified check, drawn to the order of the District, in the amount of ten percent

(10%) of the total bid price, shall accompany the Bid Form, as a guarantee that the Contractor will, within seven (7) calendar days after the Notice to Proceed or other direction, enter into a contract with the District for the performance of the Services as stipulated in the bid. In addition, a one hundred percent (100%) Performance Bond and a one hundred percent (100%) Payment Bond will be required of the successful bidder.

The District’s Board reserves the right to reject any and all bids and/or waive any irregularity in any bid received. If the District awards the Contract, the security of unsuccessful Bidder(s) shall be returned within sixty (60) days from the time the award is made. Unless otherwise required by law, no Bidder may withdraw its bid for ninety (90) days after the date of the bid opening.

https://www.dir.ca.gov/oprl/statistics_and_databases.html

2. INTRODUCTION

2.1. Summary

The Palm Springs Unified School District (PSUSD) is inviting sealed bids to construct the following project: CUPCCAA Bid No. 26-27-03; ECE Turf Installation Project

2.2. Background

The Palm Springs Unified School District is located in the western part of the Coachella Valley. The

District serves the City of Palm Springs as well as the communities of Cathedral City, Desert Hot Springs, Palm Desert, Rancho Mirage, and Thousand Palms.

The Palm Springs Unified School District has an enrollment of approximately 20,160 students. Today the

District has 28 schools, as well as several administrative offices.

For additional information on the District visit the Palm Springs Unified School District website at www.psusd.us.

2.3. Contact Information

Project Contact:

Nolan Valdez

Manager-Grounds Maintenance

150 District Center Drive

Palm Springs, CA 92264

Email: nvaldez1@psusd.us

Phone: (760) 322-4115

Procurement Contact:

Sandra Huerta

Buyer/Contracts Specialist

150 District Center Drive

Palm Springs, CA 92264

Email: shuerta@psusd.us

Phone: (760) 883-2710 Ext: 3

Department:

Maintenance & Operations

2.4. Timeline

1ST PUBLICATION June 16, 2026 http://www.psusd.us/ mailto:nvaldez1@psusd.us tel:(760)322-4115 mailto:shuerta@psusd.us tel:(760)883-2710;ext=3

JOB WALK (Mandatory) June 25, 2026, 9:00am starting at Two Bunch Palms ES 14-250 West Drive, Desert Hot Springs, CA 92240, then head to Della S.

Lindley ES 31-495 Roberts Rd, Thousand Palms, CA

92276, and next to Rio Vista ES 67-700 Verona Rd., Cathedral City CA 92234 and will end at Cielo Vista

Charter School 650 Paseo Dorotea, Palm Springs, CA 92264, REQUEST FOR

INFORMATION/CLARIFICATION

July 2, 2026, 4:00pm

BID DUE DATE July 9, 2026, 2:00pm

150 District Center Drive, Palm Springs, California

92264

3. INSTRUCTIONS TO BIDDERS

3.1. Submitting Bids

PAPER BIDS MUST BE SUBMITTED IN PERSON. ELECTRONIC, FAX, AND LATE BIDS WILL NOT BE

ACCEPTED.

All interested bidders are invited to submit a Bid in accordance with the terms and conditions stated in the Bid documents. Bids can be submitted up, but not later than Thursday, July 9, 2026 2:00 pm .

A copy of the Bid documents can be downloaded by accessing the District’s website via the OpenGov portal found at: https://www.psusd.us/Page/2437

The District's OpenGov portal is an online procurement system where vendors can download all the pertinent documents, sign up to receive addenda.

All bidders must register with OpenGov in order to participate and receive addenda notifications.

Bidders are advised that the District reserves the right to amend the Bid documents at any time.

Addenda providing clarification or corrections will be done formally through posting on the District’s

OpenGov portal. It is the sole responsibility of each bidder to periodically check the website for any addenda.

3.2. Preparation of Bid Form and Bidding Procedures

Proposals under these specifications shall be submitted on the blank forms furnished herewith including, but not limited to, the forms in the Special Conditions, at the time and place stated in the

Notice Calling for Bids. Each bidder shall review and comply with all bidding instructions and requirements set forth in the Special Conditions. All blanks in the Bid Form must be appropriately filled in, and all proposed prices must be stated clearly and legibly in both words and numerals. All bids must be signed by the bidder in permanent ink and submitted in sealed envelopes, bearing on the outside, the bidder’s name, address, telephone number, and California Contractor’s License number, and the name of the Project for which the bid is submitted. The Owner reserves the right to reject any bid if all of the above information is not furnished. It is each bidder’s sole responsibility to ensure its bid is timely delivered and received at the location designated as specified above. Any bid received at the designated location after the scheduled closing time for receipt of bids shall be returned to the bidder unopened.

3.3. Signature

The bid form, all bonds, all designations of subcontractors, the Contractor’s Certificate, the Agreement, and all Guarantees must be signed in permanent ink in the name of the bidder and must bear the signature in longhand of the person or persons duly authorized to sign the bid.

If bidder is a corporation, the legal name of the corporation shall first be set forth, together with two signatures: one from the President and one from the Secretary or Assistant Secretary. Alternatively, the signature of other authorized officers or agents may be affixed if a certified copy of the resolution of the corporate board of directors authorizing them to do so is provided to the Owner. Such documents shall include the title of such signatories below the signature and shall bear the corporate seal.

https://www.psusd.us/Page/2437

If bidder is a partnership, the true name of the firm shall first be set forth, together with the names of all persons comprising the partnership or co-partnership. The bid must be signed by all partners comprising the partnership unless proof in the form of a certified copy of a statement of partnership acknowledging the signer to be a general partner is presented to the Owner, in which case the general partner may sign.

Bids submitted as joint ventures must so state and be signed by each joint venturer.

Bids submitted by individuals must be signed by the bidder unless an up-to-date power- of-attorney is on file in the Owner office, in which case, said person may sign for the individual.

The above rules also apply in the case of the use of a fictitious firm name. In addition, however, where a fictitious name is used, it must be so indicated in the signature.

3.4. Modifications

Changes in or additions to the bid form, recapitulations of the work bid upon, alternative proposals, or any other modification of the bid form which is not specifically called for in the Contract Documents may result in the Owner’s rejection of the bid as not being responsive to the Notice Inviting Bids. No oral or telephonic modification of any bid submitted will be considered.

3.5. Erasures, Inconsistent or Illegible Bids

The bid submitted must not contain any erasures, interlineations, or other corrections unless each such correction creates no inconsistency and is suitably authenticated by affixing in the margin immediately opposite the correction the signature or signatures of the person or persons signing the bid. In the event of inconsistency between words and figures in the bid price, words shall control figures. In the event that the Owner determines that any bid is unintelligible, inconsistent, or ambiguous, the Owner may reject such bid as not being responsive to the Notice Inviting Bids.

3.6. Examination of Site and Contract Documents

Each bidder shall visit the site of the proposed work and become fully acquainted with the conditions relating to the construction and labor so that the facilities, difficulties, and restrictions attending the execution of the work under the Contract are fully understood. Bidders shall thoroughly examine and be familiar with the drawings, specifications and all others documents and requirements that are attached to and/or contained in the Project Manual. The failure or omission of any bidder to receive or examine any Contract Documents, Special Conditions, form, instrument, addendum, or other document or to visit the site and become acquainted with conditions there existing shall not relieve any bidder from obligations with respect to the bid or to the contract. The submission of a bid shall be taken as prima facie evidence of compliance with this section. Bidders shall not, at any time after submission of the bid, dispute, complain, or assert that there were any misunderstandings with regard to the nature or amount of work to be done.

3.7. Withdrawal of Bids

Any bid may be withdrawn, either personally or by written request, at any time prior to the scheduled closing time for receipt of bids. The bid security for bids withdrawn prior to the scheduled closing time for receipt of bids, in accordance with this paragraph, shall be returned upon demand therefor.

No bidder may withdraw any bid for a period of ninety (90) calendar days after the date set for the opening of bids.

3.8. Agreements and Bonds

The Agreement form which the successful bidder, as CONTRACTOR, will be required to execute, and the forms and amounts of surety bonds which will be required to be furnished at the time of execution of the Agreement, are included in the bid documents and should be carefully examined by the bidder. The number of executed copies of the Agreement, the Performance Bond, and the Payment Bond required is

ONE (1). Payment and Performance bonds must be executed by an admitted surety insurer as defined in

Code of Civil Procedure 995.120.

Bond requirements for this project, if applicable, are as listed in the Technical Specifications and

Supplemental Conditions page.

3.9. Interpretation of Plans and Documents/Pre-Bid Clarification

If any prospective bidder is in doubt as to the true meaning of any part of the Contract Documents, or finds discrepancies in, or omissions, a written request for an interpretation or correction thereof may be submitted to the Owner. The bidder submitting the request shall be responsible for its prompt delivery.

Any interpretation or correction of the Contract Documents will only be made by Addendum duly issued, and a copy of such Addendum will be made available for each contractor receiving a set of the

Contract Documents. No person is authorized to make any oral interpretation of any provision in the

Contract Documents, nor shall any oral interpretation be binding on the Owner. If discrepancies on drawings, specifications or elsewhere in the Contract Documents are not covered by addenda, bidder shall include in their bid methods of construction and materials for the higher quality and complete assembly. Each request for clarification shall be submitted in writing, via email, to only the following persons:

• To: Purchasing Department; CC: Nolan Valdez

• Email: purchasinginfo@psusd.us ;nvaldez1@psusd.us

Each transmitted request shall contain the name of the person and/or firm filing the request, address, telephone and fax number, Specifications and/or Drawing number, and document title. Bidder is responsible for the legibility of handwritten requests. Pre-bid clarification request shall be filed a minimum of six (6) days prior to bid opening. Requests received less than six (6) days before bid opening shall not be considered or responded to. A written response to timely pre-bid clarifications requests which materially affects the bidders price will be made by Addendum not less than seventy-two (72) hours prior to bid opening.

3.10. Bidders Interested in More Than One Bid

No person, firm, or corporation shall be allowed to make, or file, or be interested in more than one prime bid for the same work unless alternate bids are specifically called for. A person, firm, or corporation that has submitted a proposal to a bidder, or that has quoted prices of materials to a bidder, is not thereby disqualified from submitting a proposal or quoting prices to other bidders or making a prime proposal.

3.11. Award of Contract

The Contract will be awarded to the lowest responsive responsible bidder by action of the governing

Board pursuant to the terms and conditions of the Contract Documents including, but not limited to, the

Special Conditions. The Owner reserves the right to reject any or all bids, or to waive any irregularities or informalities in any bids or in the bidding. In the event an award is made to bidder, and such bidder fails or refuses to execute the Contract and provide the required documents within five (5) calendar days after award of the Contract to bidder, the Owner may award the Contract to next lowest responsible and responsive bidder or release all bidders. Each bid must conform and be responsive to the Contract

Documents as defined in the General Conditions.

3.12. Alternates

If alternate bids are called for, the Contract may be awarded at the election of the Governing Board to the lowest responsible and responsive bidder using the method and procedures outlined in the Notice

Inviting Bids and as specified in the section entitled Alternate/Deductive Bid Alternates.

3.13. Contractor’s License

To perform the work required by this notice, the Contractor must possess the Contractor’s License as specified in the Notice Inviting Bids, and the Contractor must maintain the license throughout the duration of the contract. If, at the time of bid, bidder is not licensed to perform the Project in accordance with Division 3, Chapter 9, of the Business and Professions Code for the State of California and the Notice to Contractors calling for bids, such bid will not be considered, and the Contractor will forfeit its bid security to the Owner.

3.14. Preference for Materials and Substitutions

A. One Product Specified. Unless the Plans and Specifications state that no Substitution is permitted, whenever the Contract Documents indicate any specific article, device, equipment, product, material, fixture, patented process, form, method, construction, or any specific name, make, trade name, or catalog number, with or without the words, “or equal,” such specification shall be read as if the language “or equal” is incorporated.

B. Request for Substitution: See Supplementary General Conditions.

3.15. Disqualification of Bidders and Proposals

More than one proposal for the same work from any individual, firm, partnership, corporation, or association under the same or different names will not be accepted; and reasonable grounds for believing that any bidder is interested in more than one proposal for the work will be cause for rejecting all proposals in which such bidder is interested, and the bidder will forfeit their bid security to the

Owner.

3.16. Unbalanced or Altered Bids

Proposals in which the prices are obviously unbalanced, and those which are incomplete or show any alteration of form or contain any additions or conditional or alternate bids that are not called for or otherwise permitted, may be rejected. A proposal on which the signature of the bidder has been omitted may be rejected. If, in the District’s sole discretion, it determines any pricing, costs or other information submitted by a bidder may result in an unbalanced bid, the District may deem such bid non-responsive. A bid may be determined by the District to be unbalanced if the bid is based on prices significantly less than cost for some work and prices which are significantly overstated in relation to cost for other work, and if there is a reasonable doubt that the bid will result in the lowest overall cost to the

District even though it may be the low evaluated bid, or if it is so unbalanced as to be tantamount to allowing an advanced payment.

3.17. Employment of Apprentices

The Contractor and all Subcontractors shall comply with the provisions of California Labor Code including, but not limited to sections 1777.5, 1777.6, and 1777.7 concerning the employment of apprentices. The Contractor and any Subcontractor under him shall comply with the requirements of said sections, including applicable portions of all subsequent amendments in the employment of apprentices; however, the Contractor shall have full responsibility for compliance with said Labor Code sections, for all apprenticeable occupations, regardless of any other contractual or employment relationships alleged to exist.

3.18. Wage Rates, Travel and Subsistence

A. The Contractor and all subcontractors shall comply with the requirements set forth in Division 2, Part 7, Chapter 1 of the Labor Code. Pursuant to Labor Code Sections 1770 et. seq., the Owner has obtained from the Director of the Department of Industrial Relations the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in the locality in which this work is to be performed for each craft, classification or type of worker needed to execute the contract. Copies are available from the Owner to any interested party on request and are also available from the Director of the Department of Industrial Relations. The

Contractor shall obtain copies of the above-referenced prevailing wage sheets and post a copy of such wage rates at appropriate, conspicuous, weatherproof points at the Site.

B. Any worker employed to perform work on the Project and such work is not covered by any classification listed in the published general prevailing wage rate determinations or per diem wages determined by the Director of the Department of Industrial Relations, shall be paid not less than the minimum rate of wages specified therein for the classification which most nearly corresponds to the employment of such person in such classification.

C. Holiday and overtime work, when permitted by law, shall be paid for at the rate set forth in the prevailing wage rate determinations issued by the Director of the Department of Industrial

Relations or at least one and one-half (1½) times the specified basic rate of per diem wages, plus employer payments, unless otherwise specified in the Contract Documents or authorized by law.

D. These per diem rates, including holiday and overtime work, and employer payments for health and welfare, pension, vacation, and similar purposes, are on file at the administrative office of the Owner, located as noted above and are also available from the Director of the Department of Industrial Relations. It is the Contractor’s responsibility to ensure the appropriate prevailing rates of per diem wages are paid for each classification. It shall be mandatory upon the

Contractor to whom the Contract is awarded, and upon any subcontractor under such

Contractor, to pay not less than the said specified rates to all workers employed by them in the execution of the Contract.

3.19. DIR Registration of Contractor and Subcontractors

A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in the Labor Code, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section

10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.

This Project is a public works project as defined in Labor Code section 1720. Each contractor bidding on this Project and all subcontractors (of any tier) performing any portion of the Work must comply with the Labor Code sections 1725.5 and 1771.1 and must be properly and currently registered with DIR and qualified to perform public works pursuant to Labor Code section 1725.5 throughout the duration of the

Project

For more information and up to date requirements, contractors are recommended to periodically review the DI's website at www.dir.ca.gov. Contractor shall be solely responsible for ensuring compliance with Labor Code section 1725.5 as well as any requirements implemented by DIR applicable to its services or its subcontractors throughout the term of the Agreement and in no event shall contractor be granted increased payment from the District or any time extensions to complete the

Project as a result of contractor's efforts to maintain compliance with the Labor Code or any requirements implemented by the DIR.

Failure to comply with these requirements shall be deemed a material breach of this Agreement and grounds for termination for cause. The contractor and all subcontractors shall furnish certified payroll records as required pursuant Labor Code section 1776 directly to the Labor Commissioner in accordance with Labor Code section 1771.4 on at least on a monthly basis (or more frequently if required by the

District or the Labor Commissioner) and in a format prescribed by the Labor Commissioner. The District reserves the right to withhold contract payments if the District is notified, or determines as the result of its own investigation, that contractor is in violation of any of the requirements set forth in Labor Code section 1720 et seq. at no penalty or cost to the District. Monitoring and enforcement of the prevailing wage laws and related requirements will be performed by the Labor Commissioner/ Department of

Labor Standards Enforcement (DLSE).

3.20. No Telephone or Facsimile Availability

No telephone or facsimile machine will be available to bidders on the Owner premises at any time.

https://www.dir.ca.gov/

3.21. Addenda

Clarification or any other notice of a change in the Bidding Documents will be issued only by the office of

Architect and only in the form of a written Addendum, transmitted by fax, e-mail, or available for pick up to all who are known by the issuing office to have received a complete set of Bidding Documents. Any other purported Addenda are void and unenforceable.

Bidder is responsible for ascertaining the disposition of all Addenda issued regardless of Owner notification and to acknowledge all Addenda in the submitted sealed bid prior to the bid opening. Copies of Addendum will be made available for inspection wherever Bidding Documents are on file for inspection. Each Addendum will be numbered, dated, and identified with the Project number. Oral statements or any instructions in any form, other than Addendum as described above, shall be void and unenforceable. Any Addendum issued by the Owner and not noted as being acknowledged by bidder as required in the Bid Form, may result in the bid being deemed non-responsive.

4. SCOPE OF WORK

4.1. Project Summary

The project consists of contractor proving all labor, materials, tools, equipment, supervision, and services necessary to complete the installation of synthetic turf, including removal of existing materials, preparation of the sub-base, and furnishing and installing turf system components in accordance with industry standards and manufacturer’s specifications.

4.2. Project Documents

For Scope of Work and Project Details See Attachments.