EBAr76673_WV-65A_Signed.pdf
PDF 589 KB Posted
- Solicitation number
- ASSD 0439 EBA2600000001 1
- Issued by
- Berkeley County, West Virginia
About this file
This is a Direct Award Posting and Justification form from the West Virginia Purchasing Division for the Educational Broadcasting Agency (Department 0439). The agency is requesting a direct award to Frontier Communications for two dedicated internet access (DIA) fiber circuits to support television broadcast delivery, including lottery services, to multiple locations. One synchronous fiber circuit is required for the Martinsburg microwave tower site at 100 Mbps, and a second circuit is needed for the Beckley facility at 1 Gbps to provide redundant service protecting broadcast-over-IP solutions. The Martinsburg circuit serves as backup when microwave systems fail, while the Beckley circuit provides additional redundancy separate from the agency's current vendor, Segra. The circuits must be installed by September 1, 2025, and the service term is 60 months.
The total monthly recurring charge is $1,020.00 with a one-time non-recurring charge of $40.00, which includes IP address blocks for each location. The direct award is justified based on vendor availability constraints—the Martinsburg location is remote with limited vendor options, and the Beckley circuit must be fiber separate from the incumbent provider Segra, leaving Frontier as the only viable alternative vendor. Prospective competitors must meet specific requirements: provide synchronous fiber connections, use fiber independent of Segra or Frontier networks, incur no non-recurring build-out costs, and provide a minimum of 32 contiguous public IP addresses. The public notice period for vendor interest was established in accordance with West Virginia Code 5A-3-10c for delegated procurements between $5,000.01 and $50,000.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Final_ASSD_0439_EBA2600000001_1_WV_ASSD_FORM.PDF |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
WV-65A
Approved 7/1/2022
West Virginia Purchasing Division
DIRECT AWARD POSTING:
Justification and Public Notice Form
(Delegated Procurements $5,000.01 to $50,000)
Public Notice Instructions
Statutory Authority: Pursuant to West Virginia Code § 5A-3-10c, a state agency may award a contract directly to a vendor without competitive bidding if certain requirements are met. Those requirements include documenting justification to support the Direct Award, along with providing certain information to the vendor community for a period of no less than 10 business days.
Agency: The agency identified below Intends to make a Direct Award to the vendor identified below to provide the commodity or service identified below. The support for the Direct Award, and any additional documentation has been included in this form or as an attachment.
Vendor Interest: Any vendor interested and able to provide the commodity or service in question must make their interest known, prior to the deadline published in wvOASIS, by expressing such interest in writing to the procurement officer identified as the appropriate contact in wvOASIS. If interest is expressed and deemed to be valid by the procurement officer, this Direct Award will be converted to a competitive bid.
Direct Award Information
Agency / Department:
Procurement Officer:
Date of Request:
1. Provide description of commodity or service (Include a copy of any proposed contract documents):
If requesting software as a sole source, is this software as a service?
□ Yes □ No
2. Justification showing that the direct award is in the best interest of the state:
3. Basis for Direct Award: Please select one of the following and provide details and documentation sufficient to confirm the basis.
□ Competition is not available from any other source: (If this item is selected answer the question below)
A. The agency attempted to identify other sources by:
□ No other source would be willing or able to replace the existing source without a detrimental effect on the spending unit (Please describe the detrimental effect in detail):
4. Other Information Required for Direct Award Posting:
A. A time-period by which delivery must be made or performance must occur:
B. The price that will be paid for the commodity or service (include vendor quote):
C. Any limitations that a competing vendor would need to satisfy:
Agency Procurement Officer Signature Date:
For Procurement Officer Use Only
□ Request to Advertise Direct Award Denied
□ Request to Advertise Direct Award Approved
Agency Procurement Officer Date:
Dedicated Internet Access (DIA) Schedule
Frontier Confidential
Primary Service Location:
134 Swinging Bridge Road Martinsburg, West
Virginia Schedule Date:
05/23/2025
Schedule Type/Purpose: Order for New Services Service Term:
60 Month(s)
Services Provided
Service Address Service Description Partnered Quantity Charges
Total
NRC
Total
MRC
124 Industrial Park Road,Beaver,West Virginia,25813
DIA (Dedicated Internet Access)/1 Gbps/Silver
No
$0.00 $525.00
124 Industrial Park Road,Beaver,West Virginia,25813 IP//27 = 29 IPs
No
$40.00 $20.00
134 Swinging Bridge Road,Martinsburg,West Virginia,25403
DIA (Dedicated Internet Access)/100 Mbps/Silver
No
$0.00 $475.00
134 Swinging Bridge Road,Martinsburg,West Virginia,25403 IP//29 = 5 IPs
No
$0.00 $0.00
Subtotal:
$40.00 $1020.00
| Agency Department: Educational Broadcasting / 0439 |
| Procurement Officer: Dale Malcomb |
| Date of Request: 7/10/2025 |
| Date: 7/10/2025 |
| Date_2: 7/10/2025 |
| Description of commodity or service: Two Internet synchronous fiber Internet circuits. One for our Martinsburg microwave tower site at 100 mb and one at our Beckley facility at 1 Gb. Actual addresses are on the attached quote. |
| Check Box1: Off |
| Check Box2: Off |
| Justification: We currently deliver our Television broadcast, including the Lottery, to multiple locations over the Internet using specialized technology. The circuit at our Martinsburg microwave tower site permits us to deliver our broadcast feeds over fiber when our microwave fails and the Beckley circuit provides redundant service to protect our broadcast over IP solutions. |
| Check Box3: Yes |
| Check Box4: Off |
| Identification of other sources: The circuit for Martinsburg is at a remote location without multiple vendors and the circuit for Beckley must be fiber separate from our current vendor, Segra. Frontier is the only other vendor available. |
| No other source to replace the existing source: |
| Deliver time-period: Circuits must be installed by 9/1/2025 |
| Price to be paid for the commodity or service: See attached quote. |
| Limitations: Vendor must: provide synchronous fiber connections; be able to provide circuits without using Segra or Frontier fiber; must not have any non-recurring build-out costs; vendor must be able to provide a miniumum of 32 contiguous public IP addresses. |
| Check Box5: Off |
| Check Box6: Yes |
File details come from the government source that posted it. Updated .