EB Signed Emergency Purchase Statement v.25.2 (1) (004).pdf
PDF 2 MB Posted
- Attached to
- Emergency notice: Wiring Edwardsville office
- Solicitation number
- 25-537GAC-GAC53-B-44635
- Issued by
- Lasalle County, Illinois
About this file
This document is an Emergency Purchase Statement issued by the State of Illinois Chief Procurement Office for General Services. The purpose of this emergency procurement is to bring the wiring in the agency's new office location up to DoIT and AT&T standards for compatibility and security. The required services include pulling new Cat 6 cable, installing a new network rack, and testing and troubleshooting the new cable connections. The hardware needed includes Cat 6 cabling, faceplates, patch panels, and a network rack. Utilitra, LLC has been selected as the vendor to complete the project by the October 3rd and 4th deadline, as DoIT would not be able to finish the work until January or February.
The total estimated cost of this emergency purchase is $22,448.26, which will be funded through state appropriated funds. The agency strives to use Business Enterprise Program (BEP) vendors whenever possible, but due to the short timeline, Utilitra, recommended by DoIT, was selected to complete the project in time for the office relocation. This emergency purchase was made with as much competition as practicable under the circumstances.
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Other files
| File | Type | Posted |
|---|---|---|
| Utilitra Comptroller Offset.pdf |
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EMERGENCY PURCHASE STATEMENT
State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Page of
EMERGENCY PURCHASE STATEMENT
Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):
Reason for selection of this particular vendor:
Description of supplies or services to be provided:
Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).
List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:
Is there an existing State contract available for the required supplies or services?
If Yes is checked above, explain why the existing contract does not meet the need:
Actual or Estimated*:
*Estimated end date and cost will be reported later.
Select the type of funding to be used:
Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.
I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.
11.0.0.20130303.1.892433.887364
| VendorZip: 62025 |
| VendorState: IL |
| VendorCity: Edwardsville |
| VendorAddress: 200 Lakefront Parkway, PO Box 158 |
| Vendor: Utilitra, LLC |
| AgencyZip: 62704 |
| AgencyState: IL |
| AgencyCity: Springfield |
| AgencyAddress: 830 S. Spring Street - Fiscal Office |
| AgencyDivision: |
| AgencyUniversity: Guardianship & Advocacy |
| CurrentMasterPage: |
| MasterPageCount: |
| ReferenceNumber: R-23478 / B-44635 |
| DropDownListQuickPurchase: Involving threat to public health or public safety |
| CheckBox1ProtectingHealth: 0 |
| CheckBox2DiscountedPrice: 0 |
| CheckBox3RareItems: 0 |
| CheckBox4Entertainment: 0 |
| CheckBox5AvoidLapsing: 0 |
| ExplanationForSelectingVendor: The purpose of this emergency procurement is to bring the wiring in our new office location up to DoIT and AT&T standards for compatibility and security. Employees in our current location are experiencing respiratory issues due to mold which has permeated the carpeting and furniture, as well as other construction hazards, i.e., debris from falling acoustical ceiling. The Agency's CFO and General Counsel felt the effects after being in the office for one hour. The new location is available October 1, with a planned move in date of October 3 and 4. If DoIT were to install the wiring, it would push the move in date until January or February. We are unable to use a BEP vendor because of the short time-frame and we need to relocate staff as soon as possible. Utilitra is the vendor DoIT recommends that can complete the project in a such a short time-frame. |
| ExplanationSuppliesServices: Project labor: Pull new Cat 6 cable from network closet to (56) new locations. Label faceplate and patch panel cable numbers. Install new network rack. Test, troubleshoot connectivity of each new cable connection, terminate each cable end, install patch panel and patch cords. Hardware: CAT6 plenum blue box, NetKey CAT6 punchdown - blue, PANDUIT 2 socket NetKey faceplate - 2x socket(s) - 1-gang -white, PANDUIT 4 position faceplate, PANDUIT 48 port patch panel, 3' Cat 6 patch cable (blue). Tripplite by Eaton 45U SmartRack 4 post open frame rack, 1000 lbs. capacity, organize and secure network rack equipment - 45U. 6 ft vertical manager finger duct, 3/4" Jhook wide/RET batwing clip, 2in Jhook widebase with retainer. Other miscellaneous materials include ceiling sleeves, caulking, conduit and connections. Subcontractor will run 1" conduit from 2nd floor IDF down to basement MDF network locations and run grounded connection for network rack on 2nd floor. |
| TextField1: The Agency strives to use BEP vendors whenever possible; however, because this project needs to be done in a very short time-frame and Utilitra is the vendor recommended by DoIT to complete the project as soon as possible. |
| CheckBoxYes: 1 |
| CheckBoxNo: 0 |
| ExplanationDoesNotMeetNeed: Ordinarily, DoIT would perform these services; however, they could not complete it in time for the Agency to relocate staff out of the hazardous office until January of February. After consulting with them, they recommended Utilitra as a vendor that meets their stringent standards and could complete the job in time for our October 3rd and 4th deadline. |
| TextFieldExpectedStartDate: 2024-09-03 |
| TextFieldExpectedEndDate: 2024-10-11 |
| TextFieldAmountExpenditure: $22,448.26 |
| ActualOrEstimated1: Actual |
| CheckboxFederalFunds: 0 |
| CheckboxStateAppFunds: 1 |
| CheckBoxStateGrantFunds: 0 |
| CheckBoxOther: 0 |
| IfOtherExplainTextField: |
| AuthorizedSignature: |
| TitleField: CFO |
| PrintedNameField: Eric Bolinger |
| AuthorizedDateField: 09/27/2024 |
File details come from the government source that posted it. Updated .