Eastern Regional Tourism District Brochure Printing RFP FY26.pdf
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- Solicitation number
- 35403
- Issued by
- New London County, Connecticut
About this file
This Request for Proposal is issued by the Eastern Regional Tourism District (ERTD), a Connecticut-based regional tourism consortium representing 41 member municipalities, to solicit printing services for brochures supporting the 2026 fiscal year budget. The ERTD seeks proposals for the production of 84,000 full-color brochures across seven distinct titles: Antique Trail (13,000 pieces), Ice Cream Trail (13,000 pieces), Sip Like a Local (13,000 pieces), Pet Friendly (7,000 pieces), Heroes, Villains, and Visionaries (12,000 pieces), Romantic Movies Tour (13,000 pieces), and Oddities & Curiosities (13,000 pieces). All brochures are specified as 8-panel materials with dimensions of 16 x 9 inches flat and 4 x 9 inches folded, printed in 4-color process on 80# gloss text with bleeds, trimmed, parallel-folded, and carton-packed at 1,000 pieces per box. Proposals must be submitted to visiteasternct@gmail.com by Monday, March 23, 2026, at close of business, with bid winners to be notified on Friday, April 3, 2026. Brochures will be shipped to a distribution company (to be determined) with remainder delivery to the ERTD offices at 92 Eugene O'Neill Drive, New London, Connecticut 06320, with potential shipping destinations in Connecticut and Massachusetts.
The RFP includes an optional renewal clause allowing the ERTD to request a second printing round at the same price for Fall 2026 campaigns and/or the Big E event. The ERTD reserves the right to adjust final quantities of each brochure prior to contract award, provided the total does not exceed 84,000 pieces. The RFP does not obligate the ERTD to award a contract or reimburse proposal preparation costs, and award decisions will be based on best value with no obligation for discussions. All responses must be received by the stated deadline to be considered responsive. Inquiries regarding the RFP should be directed to Andrea Manning, Administrative Partnerships Manager, at visiteasternct@gmail.com.
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Other files
| File | Type | Posted |
|---|---|---|
| 35403_Mar_11_26_solicitation_doc.pdf | ||
| 35403_Mar_30_26_solicitation_doc.pdf | ||
| 35403_Mar_23_26_solicitation_doc.pdf | ||
| 35403_Mar_16_26_solicitation_doc.pdf |
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Text version
Eastern Regional Tourism District Request for Proposal:
Brochure Printing
Introduction
The Eastern Regional Tourism District is requesting proposals for the printing of brochures related to the 2026 Fiscal Year Budget. The ERTD seeks a qualified printer to produce high quality brochures for the region.
The Eastern Regional Tourism District (ERTD)
The ERTD was established under Sec. 10-397 of the Connecticut General Statutes.
Membership in the ERTD consists of the following municipalities: Ashford, Bozrah, Brooklyn, Canterbury, Chaplin, Colchester, Columbia, Coventry, East Lyme, Eastford, Franklin, Griswold, Groton, Hampton, Killingly, Lebanon, Ledyard, Lisbon, Lyme, Mansfield, Montville, New London, North Stonington, Norwich, Old Lyme, Plainfield, Pomfret, Preston, Putnam, Salem, Scotland, Sprague, Sterling, Stonington, Thompson, Union, Voluntown, Waterford, Willington, Windham and Woodstock.
Mission Statement
The mission of the ERTD is to stimulate economic growth by promoting and marketing the region and its forty-one (41) member municipalities as a premier leisure, business and travel destination.
Scope of Work
The ERTD is seeking to print 84,000 pieces with the following breakdown:
Final count of each brochure subject to change prior to award of contract, not exceeding 84,000 in total.
Brochures will be full color (4 Color process with bleeds) on 80# gloss text, trimmed, folded (parallel fold) and carton packed (1,000 per box).
The Eastern Regional Tourism District reserves the right to reprint a second round of brochures at the same price upon District request for Fall 2026 campaigns and/or the Big E.
Items will be shipped to brochure distribution company (TBD*) with the remainder delivered to our offices at:
92 Eugene O’Neill Drive New London, CT 06320
*Shipping destinations may include locations in Connecticut and Massachusetts.
RFP Submission Deadline: Monday, March 23, 2026 at close of business Submissions must be sent to: visiteasternct@gmail.com Brochure Printing RFP Bid winner to be notified: Friday, April 3, 2026
Brochure 1 Antique Trail (8 panel brochure, 16 x 9 flat, 4 x 9 folded)
13,000 pieces
Brochure 2 Ice Cream Trail (8 panel brochure, 16 x 9 flat, 4 x 9 folded)
13,000 pieces
Brochure 3 Sip Like a Local (8 panel brochure, 16 x 9 flat, 4 x 9 folded)
13,000 pieces
Brochure 4 Pet Friendly (8 panel brochure, 16 x 9 flat, 4 x 9 folded)
7,000 pieces
Brochure 5 Heroes, Villains, and Visionaries (8 panel brochure, 16 x 9 flat, 4 x 9 folded)
12,000 pieces
Brochure 6 Romantic Movies Tour (8 panel brochure, 16 x 9 flat, 4 x 9 folded)
13,000 pieces
Brochure 7 Oddities & Curiosities (8 panel brochure, 16 x 9 flat, 4 x 9 folded)
13,000 pieces mailto:visiteasternct@gmail.com
Contact
Questions about this RFP should be submitted to Andrea Manning, Administrative Partnerships Manager, visiteasternct@gmail.com. The Eastern Regional Tourism District will only respond to RFPs submitted by the deadline date.
Additional Information
This RFP in no way obligates ERTD to award an agreement, nor does it commit ERTD to pay any costs incurred in the preparation and submission of a proposal. ERTD will judge on the best value presented and reserves the right to award this proposal based on the initial evaluation of offers without discussions. Responses received after this date and time shall not be accepted and shall be considered non-responsive. ERTD may accept the bid proposal in part or whole.
Please note: by submitting a bid, the RFP winning bidder understands and agrees to complete the terms of the RFP. By not fulfilling RFP obligations, they will remove themselves from consideration in any future RFPs.
mailto:visiteasternct@gmail.com
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