35403_Mar_23_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) issued by the Eastern Regional Tourism District (ERTD) in New London, Connecticut, for brochure printing services supporting the 2026 fiscal year budget. The ERTD seeks qualified printing vendors to produce 84,000 full-color brochures across seven distinct titles: Antique Trail (13,000 pieces), Ice Cream Trail (13,000 pieces), Sip Like a Local (13,000 pieces), Pet Friendly (7,000 pieces), Heroes, Villains, and Visionaries (12,000 pieces), Romantic Movies Tour (13,000 pieces), and Oddities & Curiosities (13,000 pieces). All brochures must be 8-panel materials measuring 16 x 9 inches flat and 4 x 9 inches folded, printed in 4-color process on 80# gloss text with bleeds, trimmed, parallel-folded, and carton-packed at 1,000 pieces per box. The RFP opened on March 11, 2026, at 7:00 AM EDT and closes on March 23, 2026, at 5:00 PM EDT, with proposals submitted to visiteasternct@gmail.com. No bidders' conference or site visit is specified. Bid winners will be notified on Friday, April 3, 2026. The RFP includes an optional renewal clause allowing the ERTD to request a second printing round at the same price for Fall 2026 campaigns and/or the Big E event.

Award decisions will be based on best value criteria. Delivery terms are Free On Board Destination, with brochures shipped to a distribution company (to be determined) and remainder delivery to ERTD offices at 92 Eugene O'Neill Drive, New London, Connecticut 06320, with potential shipping destinations in Connecticut and Massachusetts. Payment terms are vendor-specified. No specific contract value is listed in the solicitation materials. The RFP contains no set-aside designations or restrictions on respondent types, and no incumbent vendors or current contractors are identified. The ERTD reserves the right to adjust final quantities of each brochure prior to contract award, provided the total does not exceed 84,000 pieces. The ERTD reserves the right not to award a contract and will not reimburse proposal preparation costs. All responses must be received by the stated deadline to be considered responsive, with no obligation for discussions or bidders' conferences prior to award. Inquiries should be directed to Andrea Manning, Administrative Partnerships Manager, at visiteasternct@gmail.com or 860-701-9113.