Eagle_Mountain_Office_-_Fence_and_Gate_Additions_for_Fuel_Island_Project.pdf

PURCHASING DEPARTMENT

800 East Northside Drive Fort Worth, Texas 76102

EAGLE MOUNTAIN OFFICE - FENCE AND GATE ADDITIONS FOR

FUEL ISLAND PROJECT

REQUEST FOR PROPOSAL

26-173

SUBMITTALS DUE NO LATER THAN: TUESDAY, NOVEMBER 3, 2026

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/trwd

TABLE OF CONTENTS

1. Introduction

2. Instructions to Offerors

3. Scope of Work

4. Evaluation Criteria

5. Pricing Proposal

6. Vendor Submittal

Attachments:

A - TRWD CON SPEC 32 31 13 Chain Link Fences and Gates 2026

B - Fence Detail

C - Gate Layout

D - Gate Detail Drawing

Request For Proposal #26-173 3 Title: Eagle Mountain Office - Fence and Gate Additions for Fuel Island Project

1. 1. .......................................................................... INTRODUCTION

1.1. 1.1. .......................................................................................... SUMMARY

TRWD is seeking proposals for labor, materials, equipment, and incidentals necessary to add new fence, gate, gate operator, and safety loops at Eagle Mountain Office.

1.2. 1.2. ....................................................................... CONTACT INFORMATION

Natalya Saucedo

Purchasing Clerk

Email: natalya.saucedo@trwd.com

Phone: (817) 372-2430

Department:

Information Services/Security

1.3. 1.3. ............................................................................................ TIMELINE

Release Project Date October 13, 2026

Pre-Proposal Meeting (Mandatory) October 20, 2026, 10:00am

10201 N. Shore Drive, Fort Worth, TX 76135

Question Submission Deadline October 27, 2026, 5:00pm

Proposal Submission Deadline November 3, 2026, 2:00pm https://teams.microsoft.com/meet/21868991

8411910?p=Izw4s6v7ytK0lfyYrV

Contractor Selection Date November 30, 2026

2. 2. .......................................................... INSTRUCTIONS TO OFFERORS

2.1. 2.1. ........................................................... OFFICIAL PROPOSAL DOCUMENTS

Official Documents are available through the procurement portal at the following website:

https://procurement.opengov.com/portal/trwd mailto:natalya.saucedo@trwd.com tel:(817)372-2430 https://teams.microsoft.com/meet/218689918411910?p=Izw4s6v7ytK0lfyYrV https://teams.microsoft.com/meet/218689918411910?p=Izw4s6v7ytK0lfyYrV

Request For Proposal #26-173 4

Prospective offerors must register with the Procurement Website as a plan holder, even if bidding documents are obtained from a plan room or other site. All official notifications, addenda and other documents will be offered only through the Procurement Website

Proposal forms obtained from any source other than the District may be incomplete and bidders risk not receiving necessary addenda, or other required documents causing the bid to be considered non-responsive, and eliminating the proposal from award. The District will not be responsible for the completeness, accuracy, or timeliness of the final bid documents obtained from other sources.

2.2. 2.2. ......................................INTERPRETATION OF THE PROPOSAL DOCUMENTS

A. Questions are to be submitted using the Question and Answer process through the

Procurement Portal at https://procurement.opengov.com/portal/trwd. Response to questions posted on the Procurement Portal will be posted in the portal by the District for the benefit of all bidders. Questions are to be submitted by 5:00 pm on Tuesday, October 27, 2026.

B. Review the following guidelines for asking questions on the Procurement Website before posting questions:

1. Read the previously posted questions before posting a similar question to avoid duplication

2. Post only one question per entry. Multiple part questions cannot be answered until all responses have been prepared. A response to multiple part questions will be to request bidder to resubmit questions individually

3. Provide adequate information to allow a response to be made. i.e. reference specific sections, provide a brief background to set the stage for your question, etc.

4. Do not use this as a forum to request approval of an alternate product. Follow the provision of the bidding documents for this process

5. Ask questions early. The deadline for questions will not be extended unless the date for receipt of bids is extended. No response will be made to questions asked after the deadline

6. Responses to questions are not part of the Contract Documents and cannot modify the Contract Documents. An addendum must be issued to clarify, correct or change the Contract Documents, addenda or the related supplemental data

Request For Proposal #26-173 5

2.3. 2.3. ....................................................................... PRE-PROPOSAL MEETING

A mandatory pre-proposal meeting will convene promptly at 10:00 am on Tuesday, October 20, 2026 at 10201 N. Shore Drive, Fort Worth, TX 76135. Interested Offerors are required to attend and participate in this meeting. A proposal received from an Offeror that did not attend the mandatory pre-proposal meeting will not be accepted and considered non-compliant.

2.4. 2.4. ......................................................... RESTRICTION OF COMMUNICATION

All communications relating to this proposal are required to go through the process addressed in

Section 2 – Interpretation of the Proposal Documents. Any and all other communications between an Offeror and District staff concerning any part of this proposal are strictly prohibited.

Failure to comply with this requirement may result in the District disqualifying the Offeror’s submittal.

2.5. 2.5. .................................................................................. NON-COLLUSION

By submitting a proposal, Offeror certifies that it has not been a party to any collusion among

Offerors in the restraint of freedom of competition by agreement to submit a proposal at a fixed price or to refrain from offering a proposal. Offeror certifies that it has not been a party to any collusion among any officials or employees of the District as to quantity, quality, or price in the prospective contract, or any other terms of the prospective contract.

2.6. 2.6. ................................................................................... CODE OF ETHICS

A. It is the policy of the District that the following ethical principles govern the conduct of

District employees assigned to the Purchasing Department who are involved directly or indirectly, in the District’s procurement process:

1. Employees shall avoid activities that compromise or give the perception of compromising the best interests of the District.

2. Employees shall not knowingly use confidential proprietary information for actual or anticipated gain. Employees shall keep the proprietary information of Offerors confidential.

3. Employees shall avoid any activity that creates a conflict between their personal interest and the interest of the District.

4. Employees shall avoid the appearance of unethical or compromising practices in relationships, actions, and communications associated with District procurement.

5. Employees shall not solicit or accept money, loans, gifts, favors, or anything of value, from present or potential vendors that might influence or give the perception of influencing a purchasing decision.

Request For Proposal #26-173 6

B. Conflict exists in any relationship where the District’s best interest may differ from the employee’s best interest or the best interest of someone associated with the employee.

If conflict of interest exists, the employee shall notify the Purchasing Manager in writing and remove him/herself from the District’s procurement process.

2.7. 2.7. ........................................................................................... ADDENDA

A. Any changes made will be made in the form of written addenda and posted to the

Procurement Website. It is the Offeror’s responsibility to obtain and review any addenda. Offeror must provide a signature as indicated in the proposal form to show acknowledgement of receipt of addenda.

B. Oral answers will not be authoritative and the District will not entertain any protest based on verbal instruction.

2.8. 2.8. ....................................... PROPOSAL TO REMAIN SUBJECT TO ACCEPTANCE

All proposals will remain subject to acceptance for Ninety (90) days. calendar days after the proposal opening, but the District may, at its sole discretion, release any proposal and return the proposal security prior to the end of this period.

2.9. 2.9. ............................................................................. PROPOSAL SECURITY

For Proposals over $50,000, Bidders must submit a bid bond of at least two (2) percent of the total amount of the bid issued by a surety legally authorized to do business in the State of Texas.

The proposal security shall be a guarantee that, if awarded the contract, the Offeror will promptly enter into a contract in the form attached hereto and furnish any necessary bonds required by the District within ten (10) calendar days after the Contract has been awarded. The proposal security shall be forfeited to the District should the Offeror fail to enter into a contract and/or fail to provide acceptable bonds. The proposal bond shall be made payable to the Tarrant

Regional Water District.

2.10. 2.10. ......................................................................... LIQUIDATED DAMAGES

Should the successful Offeror fail to complete the project within the specified completion schedule, the sum of $150 per calendar day will be deducted from the monies due to the successful Offeror. This sum shall not be considered as a penalty, but rather as reasonable forecast of damages likely to actually result, since it would be impracticable or extremely difficult to fix the actual damages. An extension of time may be allowed for delays beyond the control of the successful Offeror at the discretion of the District. Any requests for an extension to the completion time must be submitted in writing within seven (7) calendar days of the occurrence. Request for extensions will not be unreasonably rejected.

Request For Proposal #26-173 7

2.11. 2.11. .............................................. EXAMINATION OF CONTRACT DOCUMENTS

a. Use a complete set of the Contract Documents in preparing proposals. Offeror assumes sole responsibility for errors or misinterpretations resulting from the use of incomplete sets of Contract Documents.

b. Before submitting a proposal:

I. Examine and carefully study the Contract Documents, including any addenda and related supplemental data.

II. Become familiar with laws and regulations that may affect cost, progress or the completion of this project.

III. Examine and be thoroughly familiar with site conditions.

IV. Promptly notify the District of all conflicts, errors, ambiguities, or discrepancies that the Offeror discovers in the Contract Documents, addenda and the related supplemental data.

V. Determine that the Contract Documents, addenda and the related supplemental data are generally sufficient to indicate and convey understanding of all terms and conditions for completion of the project.

2.12. 2.12. ...................................................................... BRAND NAME OR EQUAL

The material furnished under this Request for Proposal specifications shall be quality workmanship and material. The Offeror represents that all material offered under these specifications shall be new. Used, shopworn, demonstrator, prototype or discontinued models are not accepted. Any reference to model and/or make/manufacturer used in the proposal specifications is descriptive, not restrictive and is indicative of the type and quality the District desires to purchase. Materials found defective or not meeting specifications shall be picked up and replaced by the successful Offeror at no expense to the District.

2.13. 2.13. ...................................................................................... WAGE RATES

This project does not fall under the federal Davis Bacon Act. However, Bidder must comply with all statutes, including but not limited to Texas Government Code 2258.022, and rulings of the

State of Texas Comptroller.

2.14. 2.14. .................................................................... PUBLIC INFORMATION ACT

Information, documentation, and other material in connection with this solicitation or any resulting contract may be subject to public disclosure pursuant to Chapter 552 of the Texas

Government Code (The "Public Information Act").

Request For Proposal #26-173 8

2.15. 2.15. ................................................................ PROPRIETARY INFORMATION

If an Offeror does not desire proprietary information in the bid to be disclosed, each page must be identified and marked proprietary at time of submittal. The District will, to the extent allowed by law, protect such information from disclosure. The final decision as to what information must be disclosed, however, lies with the Texas Attorney General. Failure to identify proprietary information will result in all unmarked sections being deemed non-proprietary and available upon public request.

2.16. 2.16. ................................................... PROPOSAL SUBMITTAL REQUIREMENTS

A. Offerors are required to submit one (1) original proposal in PDF format.

B. All proposals shall be bound and organized in the following manner:

1. Cover Letter - Include a cover letter signed by a duly constituted official legally authorized to bind the applicant to both its proposal and cost schedule

2. Price - Submit a price for fence Material, gate material and Labor. Include all fence hardware/material, concrete mow strip, and labor to finalize installation. Include gate hardware/material, gate operator, and labor to install and commission the gate in a manual operation.

3. References, Experience and Qualifications - Provide a brief history of company experience. Include a qualified point of contact. Submit References Form in legible form to satisfy this requirement. Provide 3 references that best illustrate the ability to offer the services required for this Project.

4. Project Approach - Provide a brief project approach for how your company would complete this project.

5. Time for Completion/Proposed Project Schedule - Submit a proposed project schedule or time for completion.

6. Forms - Complete and submit the following provided forms

a. 2% Bid Bond

b. References Form

c. Supplier/Subcontractor Utilization Form

d. Non-Collusion Affidavit

e. Conflict of Interest Questionnaire

Request For Proposal #26-173 9

f. Compliance to State Law on Non-Resident Bidders

g. Compliance to Texas Sales Tax Code

C. Proposal shall be submitted through the Procurement Portal at https://procurement.opengov.com/portal/trwd

D. Proposal submitted electronically via the above website will be received by the due date and time. It is the sole responsibility of the Offeror to ensure the timely delivery of the proposal

2.17. 2.17. ............................................... MODIFICATION, WITHDRAWAL OR NO BID

A. The Offeror may modify or withdraw a proposal using a document executed in the same manner that a proposal must be executed, no later than the proposal due date and time.

B. The Offeror may withdraw its proposal through the procurement portal no later than the proposal due date and time.

C. If the Offeror chooses not to provide an offer on the project, the District would appreciate the Offeror submitting a “no bid” through the procurement portal.

2.18. 2.18. ............................................................................ PROPOSAL OPENING

Only the name of the submitting Offerors will be read aloud and monetary values will not be disclosed.

https://teams.microsoft.com/meet/218689918411910?p=Izw4s6v7ytK0lfyYrV

2.19. 2.19. ............................. EVALUATION OF PROPOSAL AND AWARD OF CONTRACT

A. All properly submitted proposals will be reviewed, evaluated and ranked by an evaluation committee established by the District.

B. Best and Final Offers - The evaluation committee will determine if Best and Final Offers are necessary but award of contract may be made without best and final offers. A request for a best and final offer is at the sole discretion of the District and will be extended in writing to each qualified Offeror.

C. The District shall award a contract to the Offeror whose proposal is considered to provide the best value to the District based on the following weighted criteria:Criteria Weighted ValuePrice40%References, Experience and Qualifications30%Project

Approach20%Time for Completion/Proposed Project Schedule10% https://teams.microsoft.com/meet/218689918411910?p=Izw4s6v7ytK0lfyYrV

Request For Proposal #26-173 10

D. The District reserves the right to reject the proposal of any Offeror which does not meet the above criteria and/or the other terms and conditions expressed herein to the

District’s satisfaction. The District also reserves the right to waive all formalities and technicalities to adopt the most advantageous construction of the contract documents or any applicable statute or code. Offeror may be disqualified and their proposal not considered, among other reasons, for any of the following specific reasons:

1. Reason for believing collusion exists between offeror and other offerors

2. Reasonable grounds for believing that any offeror has a financial interest in more than one proposal for the work contemplated

3. The offeror being a party to or having a financial interest in any litigation against the

District

4. The offeror being in arrears on any existing contract or having defaulted on a previous contract

5. Lack of ability to perform the contract, if awarded to offeror, as reflected by offeror’s financial statement, experience and equipment, references prior work history, or answer to questionnaires

6. Uncompleted work, which in the sole judgment of the District, will prevent or hinder the prompt completion of additional work, if the contract is awarded to offeror.

E. The District may conduct investigations as it deems necessary to establish the responsibility, qualifications and financial ability of the Offeror, proposed subcontractors and other persons and organizations to do the work in accordance with the specifications to the District’s satisfaction.

F. Discrepancies between the multiplication of units of work in a proposal and unit price will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures in a proposal and the correct sum thereof will be resolved in favor of the correct sum. If units of work are not required on the proposal form and only a lump sum price is required the discrepancies between words and figures will be resolved in favor of the words.

G. Recommendation of award will be given to the Offeror that submits the highest evaluated proposal considered to offer the best value to the District.

H. Acceptance of a proposal will be in the form of a purchase order or a contract. The contents of this proposal shall become a part of this contract. The District will under no

Request For Proposal #26-173 11 circumstances be responsible for goods or services provided without an acceptance signed by an authorized District representative.

2.20. 2.20. ......... POST PROPOSAL DOCUMENTS REQUIRED FROM SUCCESSFUL OFFEROR

The following is required from the successful Offeror (also referred to herein as Vendor) prior to commencement of services:

A. INSURANCE CERTIFICATES: In accordance with Terms and Conditions.

B. PAYMENT AND PERFORMANCE BONDS: In accordance with Terms and Conditions.

C. BACKGROUND CHECKS: In accordance with Terms and Conditions.

D. CONTRACT: Provided as a reference in the Vendor Submittal section.

3. 3. ......................................................................... SCOPE OF WORK

3.1. 3.1. ................................................................................. SCOPE OF WORK:

Description

Furnish labor, materials, equipment, and incidentals necessary to add new fence and gate at

Eagle Mountain Office.

Summary of Work

• 350’ LF of 8’ tall, galvanized chain link fence and gate (Gate is 31’ Max) o Per TRWD Spec 32-31-13 (Included)

▪ Complete 32-31-13 is provided and any items not listed below should be ignored

(ex. Crash Barrier System not included)

• Sliding Gate - Galvanized

• Fence - Galvanized

• Mow Strip – As outlined

• Gate Operator – Viking H-10

• Install 12” wide by 6” deep 3000psi concrete mow strip throughout per specification

• Install Razor Wire per specification o Razor wire should be uncoiled and mounted in a professional manner as to not cause kinks or deficiencies in the installation process

Request For Proposal #26-173 12 o Razor wire should be connected at no more than every 1’ segment to the barb wire and barb wire guides.

Specifications:

• As outlined in attachment titled "TRWD CON SPEC 32 31 13 Chain Link Fences and Gates

2026."

Contractor Responsibilities:

• Obtain 811 or TRWD GIS may be coordinated upon request

• Provide and install temporary fencing, as needed, to keep site secure

• Working Hours are Monday through Friday 7:00 a.m. – 5:00 p.m. – Site must be secure upon departure

• Contractors must provide one PM that will always be present, and they must pass a

TRWD provided Background Check

• Contractors to have company marked vehicles or they can obtain a TRWD car tag for identification purposes from TRWD Communication Center (coordinated with TRWD

PM)

• Site to be cleaned of all debris created by this project.

TRWD Responsibilities:

• Daily/Weekly site visits for project update

Project Timeline:

• Start Date- Upon contract execution

• End Date- January 29, 2027

Contractor Minimum Requirements: minimum 10 years of industry experience.

Hours of Work: Monday through Friday 7:00 a.m. – 5:00 p.m.

Location of Work: 10201 N Shore Dr. Fort Worth TX 76135

Warranty: 1 year labor and defects of installation due to method of installation

Supporting Attachments:

Request For Proposal #26-173 13

A. TRWD CON SPEC 32 31 13 Chain Link Fences and Gates 2026

B. Fence Detail

C. Gate Layout

D. Gate Detail Drawing

4. 4. .................................................................. EVALUATION CRITERIA

No. Evaluation Criteria Scoring Method Weight (Points)

1. Price Points Based 40

(40% of Total)

2. References, Experience and

Qualifications

Points Based 30

(30% of Total)

3. Project Approach Points Based 20

(20% of Total)

4. Time for Completion/Proposed

Project Schedule

Points Based 10

(10% of Total)

5. 6. ...................................................................... PRICING PROPOSAL

Proposal must be submitted on this form as provided by the District and in accordance with the specifications by the estimated quantities listed below. Estimated quantities listed are based upon the best available data, and serve only as a guide and in no way represent an intended or guaranteed amount. The District reserves the right to purchase according to actual need and may or may not meet or exceed the estimated quantities shown. The District also reserves the right to award one vendor per line item or all items to one vendor or what it deems to be the most economical and the best value to the District.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Fence Material and Labor - includes all fence hardware/material, concrete mow strip, and labor to finalize installation

1 each

Request For Proposal #26-173 14

Line Item Description Quantity Unit of

Measure Unit Cost Total

2 Gate Material and Labor - Includes gate hardware/material, gate operator, and labor to install and commission the gate in a manual operation.

1 each

TOTAL

6. 7. .................................................................... VENDOR SUBMITTAL

6.1. 1.VENDOR CONFIRMS THEY HAVE READ AND AGREED TO TERMS AND CONDITIONS

REFERENCED BELOW*

Agreement and Terms and Conditions provided as a reference below. These will be used with the awarded vendor.

☐ Please confirm

*Response required

6.2. 2.VENDOR CONFIRMS REQUIRED INSURANCE SPECIFIED IN THE TERMS AND

CONDITIONS WILL BE PROVIDED IF AWARDED THE PROJECT.*

☐ Please confirm

*Response required

6.3. 3.VENDOR CONFIRMS THEY CAN MEET THE PROJECT SCHEDULE AND/OR REQUIRED

DEADLINES.*

☐ Yes

☐ No

*Response required

6.4. 4. ............................................................................................ PROPOSAL* Please include all items requested in Section 2.16

*Response required

6.5. 5. ......................................... SUPPLIER/SUBCONTRACTOR UTILIZATION FORM* Please download the below documents, complete, and upload.

• Vendor_Utilization_Form.pdf

*Response required https://government-project.s3.us-west-2.amazonaws.com/61581/dc8c7d90-11a9-4b9f-8313-57c99612d1bb_Vendor_Utilization_Form.pdf

Request For Proposal #26-173 15

6.6. 6. .............................................................................................. BID BOND Upload bid bond, if applies. Construction over $50,000.

6.7. 7. ................................................................................ REFERENCES FORM* Please download the below documents, complete, and upload.

• REFERENCES_FORM.docx

*Response required

6.8. 8. .....................................................................NON-COLLUSION AFFIDAVIT* Please download the below documents, complete, and upload.

• Non-Collusion_Affidavit.pdf

*Response required

6.9. 9. .................................................... CONFLICT OF INTEREST QUESTIONNAIRE* Complete the form, sign and date where indicate. We are required to have a completed copy of the CIQ form to be signed and dated even if there is(are) no conflict(s). Form is not considered complete unless signed and dated.

• Conflict_of_Interst_Questio...

*Response required

6.10. 10. ............................ COMPLIANCE TO STATE LAW ON NONRESIDENT BIDDERS* Please download the below documents, complete, and upload.

• COMPLIANCE_TO_STATE_LAW_ON_...

*Response required

6.11. 11. .................................................. COMPLIANCE TO TEXAS SALES TAX CODE* Please download the below documents, complete, and upload.

• COMPLIANCE_TO_TEXAS_SALES_T...

*Response required

6.12. 12. ....................................................... AGREEMENT- MINOR CONSTRUCTION Provided as a reference only; this will be used with the awarded vendor.

• 26-173_Agreement_for_Minor_...

• 25-173_TRWD_Terms_and_Condi...

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