S0100.pdf

Revised August, 1994

NOAA Standard Specification - S0100

IMPLEMENTATION AND CONDUCT OF CHECK POINTS

1. CHECK POINT is a phrase inserted in a work item to establish a point in the sequence of accomplishment of work at which time the NOAA designated representative shall be notified to permit observation of a specific operation, test or inspection by the Government.

1.1 A contractor designated point of contact shall be present at operations, tests or inspections specified as CHECK POINTs.

2. Notify the NOAA designated representative and the Ship's Repair Officer at least four hours, but not more than one working day, prior to commencing the specific requirements in the paragraph following a CHECK POINT. Notify the NOAA representative in writing at least 48 hours, but not more than 72 hours, for subcontractors whose plants are located outside a 50 mile radius from the NOAA representatives work sit. Document the date, time and identification of the NOAA representative notified.

2.1 When more than one unit, operation, test or inspection is involved, the CHECK POINT requirement applies to each.

2.2 When operations, tests or inspections follow a CHECK POINT are to be performed after normal day shift working hours, on a weekend, or a Federal holiday, the NOAA representative shall be notified at least four hours before the end of the last preceding normal day shift.

3. In the event the NOAA representative is not present at the scheduled CHECK POINT, the contractor is to proceed, provided the required advance notice has been furnished to the NOAA representative and the contractor has completed and documented his preceding tests and operations.

4. In the event that work cannot be completed to a CHECK POINT for any reason (such as late delivery of material or interfacing of related work items), and work progress would be delayed in waiting for total completion of work to the CHECK POINT, the NOAA representative, upon notification, may conduct a partial inspection of the work or item. Notify the NOAA representative when the incomplete work or item is completed and ready for the remainder of the operation, test or inspection. Partial CHECK POINTs shall be documented as in Paragraph 2.

5. CHECK POINT requirements for operations, tests or inspections involving a subcontractor shall be invoked by the contractor's purchase order or otherwise described such that the Implementation and Conduct of Check Points S0100 requirements of Paragraph 2 are met.

5.1 A designated representative of the contractor shall

witness or perform and sign for all tests and inspections within a 50 mile radius of the contractor's facility.

5.2 The contractor may delegate responsibility to

subcontractors only for specific operations, tests or inspections performed at facilities located outside a 50 mile radius of the contractor's facility; however, CHECK POINT notification requirements shall not be delegated.

5.3 Submit one legible copy of the technical specification

portion of those purchase orders which involve CHECK POINTs to the NOAA representative prior to the commencement of work by the subcontractor.

6. Submit a list, for NOAA reference, designating the contractor's authorized representatives who witness, perform, present and sign for CHECK POINTs, inspections and tests. The list shall indicate the type of tests, inspections or CHECK POINTs for which each representative is qualified.

7. Provide two legible copies of the check point inspection and/or test results. One copy shall be submitted to the NOAA representative and one to the Ship's Repair Officer within 24 hours of CHECK POINT completion. Reports shall identify the test / inspection conducted, acc/rej criteria and the contractor's authorized representative.