RFQ_EA133F-17-RQ-0288-Amendment_0002.pdf

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. Name and Title of Signer (Type or Print) 16A. Name and title of Contracting Officer (Type or Print)

CHRISTINE JEFFRIES

CONTRACTING OFFICER

15B. Contractor/Offeror 15C. Date Signed 16B. United States of America

(Signature of Contracting Officer)

16C. Date Signed

(Signature of person authorized to sign)

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITIONS UNUSABLE Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. Contract ID Code Page of Pages 1 6

2. Amendment/Modification No. 3. Effective Date 4. Requisition/Purchase Req. No. 5. Project No. (if applicable) 0002 03/07/2017

6. Issued By Code AJ930073 7. Administered By (If other than Item 6) Code

NOAA/EASTERN REGION ACQUISITION SEE BLOCK 6

200 GRANBY STREET

SUITE 815

NORFOLK, VA 23510

AMY MCLIVERTY 757-441-3426

8. Name and Address of Contractor (No., Street, County, and Zip Code) (X) 9A. Amendment of Solicitation No.

EA133F-17-RQ-0288

9B. Date (See Item 11) 02/21/2017 10A. Modification of Contract/Order No.

Code Facility Code

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended X is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDG- MENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. Accounting and Appropriation Data (if required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACT/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. This change order is issued pursuant to: (Specify authority) The changes set forth in item 14 are made in the Contract Order No. in item 10A.

B. The above numbered Contract/Order is modified to reflect the administrative changes (such as changes in paying office, appropriation date, etc.)

Set fourth item 14, pursuant to the authority of FAR 43.103 (b)

C. This supplemental agreement is entered into pursuant to authority of:

D. Other (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

c

14. Description of Amendment/Modification (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

1) Amendment 0002 is issued to 1) Provide Questions and Answer received in response to the Request for Quotation (RFQ); and 2) Provide Section VI, Performance Standard and Requirements-Amendment 0002.

RFQ EA133F-17-RQ-0288/AMENDMENT 0002 Page 2 of 2

RFQ EA133F-16-RQ-3154

AMENDMENT 0002

1) Questions received in response to the RFQ and the Government’s Answers is provided below:

Vendor Question 2: Referencing pages 8 and 44 of the solicitation there is a discrepancy found for the requirements on resumes for Key Personnel. Please confirm if the resume is to be submitted after award, 5 days prior to the start of the contract as described in page 8, or with the bid, as described on page 44?

Government Answer to Vendor Quesiton 2: Per Section L, Clause L.4, FAR 52.212-1 Instructions to Offerors- Commercial Items, Factor 2-Technical Approach requirements, resumes of key personnel shall be submitted with a Contractor’s response to the RFQ. The statement in Section III, Contractor Personnel states “Five (5) days prior to the start date, the contractor shall provide a written designation of the Site Manger (and alternate Site Manager) to the Contracting Officer.” (page 8). This requirement is separate from FAR 52.212-1 Instructions to Offerors-Commercial Items, Factor 2 evaluation.

Vendor Question 3: During the site visit it was discussed that the requirement for cleaning the exterior windows may be removed from the solicitation. Please confirm if we should provide pricing for bi-annual cleaning for both the interior and exterior glass on the windows.

Government Answer to Vendor Question 3: Section VI. Performance Standards and Requirements, Item 4, Bi- Annual Cleaning Services, is updated to remove the Bi-Annual cleaning of exterior windows.

Vendor Question 4: Please confirm the frequency of policing the exterior of the building for trash. Is this to only be done on a quarterly basis, and does this include any exterior trash cans?

Government Answer to Vendor Question 4: The performance of Ground Maintenance Quarterly requirement to “Pick up outside litter adajacent to buildings.” is removed from Section VI, Performance Standards and Requirements, Item D.

Vendor Question 5: Please provide a copy of the sign-in sheet for the site visit.

Government Answer to Vendor Question 5: Please see Attachment 2, Sign-in sheet for the site visit March 2, 2017.

2) As a result of the updates stated above, a revised copy of Section VI, Performance Standards and Requirements, is provided as Attachment 1.

3) Except for the changes made herein (including attachments) all other terms, conditions and provisions of the solicitation remain unchanged and in full force and effect.

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VI. Performance Standards and Requirements

NOTE: All cleaning under this contract is required to meet the quality and performance standards as identified. Common Areas are defined as: Entrances, Lobbies, Corridors, Stairwells, Restrooms, Mailrooms, Breakrooms, and Conference Rooms

A. The Contractor shall ensure that the buildings listed herein meet all quality and performance standards under this contract and presents an overall appearance of cleanliness. The Contractor shall provide sufficient supplies, materials and equipment to adequately maintain the premises at an acceptable level of cleaning which is consistent with comparable industry standards for this type of contract.

B. The Contractor shall submit five (5) days prior to each contract option renewal period the annual schedule and plan for all periodic cleaning services.

C. The Contractor shall keep the facility clean. The definition of clean will be to remove dirt, water streaks, gum, grease, tar or any other extraneous matter from all surfaces or objects in order to the following standards:

(1) Daily Cleaning Service:

a. Floors, baseboards, corners and wall edges are free of dirt, dust and debris. Carpets are free of dirt, debris, litter and other foreign matter. Stairs and Hallway are free of dirt, debris, marks, smudges, scuffs and other foreign matter. Trash is empty. Trash and Recycling containers are free of odors and visible dirt. Trash is emptied into trash disposal carts or dumpster. Recycling is emptied into recycling disposal carts. Glass and mirrors have no traces of film, dirt, smudges, or water. Drinking fountains are disinfected and free of streaks, stains, spots, smudges, scale and other deposits. Stairs and Hallway are free of dirt, debris, marks, smudges, scuffs and other foreign matter.

b. Restrooms are disinfected and free of dirt, deposits, streaks and odors. Shower is disinfected and free of soap films, scum and other deposits. Toilets, urinals and toilet stalls are disinfected and free of scale, stains, scum and other deposits. Supplies are adequate until next service. Floors shall be clean and free of dirt, dust, debris, water streaks, mop marks, etc.

c. Touch Points are disinfected and free of dirt, and other deposits.

d. Replenishing of Supplies-Supplies are adequately stocked and replenished.

e. Removal of Larger Trash Items-Properly placed and marked larger trash items are removed daily (as needed).

f. Carpets Carpeted area uniform in appearance and free of debris, stains and discoloration.

g. Food Service and Break Areas-disinfected and free of streaks, stains, spots, smudges, scale and other deposits.

(2) Monthly Cleaning Service

a. Window Coverings- both sides free of dirt, dust, grime, stains, and other extraneous matter

(3) Quarterly Cleaning Services

a. Floors have a glossy uniform appearance free of scuffmarks, heel marks, wax build-up, and other stains and discoloration.

b. Internal windows sills, heating vents, air exchangers, ceiling/Vents/Levers are free of film, dirt, smudges, water, and other foreign matter.

Amendment 0002 ATTACHMENT 1

Janitorial Services Page 13 of 48

c. High Cleaning over 70” from floor is free of dirt, dust, and other foreign matter.

d. Trash Receptacles are free of odor and visible dirt.

e. Property adjacent to building is free of litter.

(4) Bi-Annual Cleaning Services

a. Interior Windows shall be free of film, dirt, smudges, water, and other foreign matter.

(5) Annual Cleaning Services

a. Light fixtures (Ceiling lighting) shall be clean, free of dirt, debris, grime, streaks, cloudiness and watermarks.

b. Carpet Cleaned - professionally shampoo all carpet

c. Strip resilient floors of wax and apply new, self-polishing high-quality wax.

D. Itemized Services Requirement List-the Contractor shall be responsible for the following cleaning services and schedules:

Item Requirement Frequency

Drinking Fountain(s) • Clean and disinfect

• Clean/shine stainless steel

Daily

Restrooms • Scrub/clean/disinfect and sanitize all fixtures.

• Sanitize floors

• Clean partitions, walls, and doors (remove extraneous matter – eg. writing)

• Clean mirrors.

• Empty trash and feminine hygiene receptacles (location designated by COR); replace liners

• AS NEEDED: Replenish/stock restroom supplies (EX:

toilet paper, hand soap, paper towels, feminine hygiene products, etc.)

• All dispensers shall be tested regularly to ensure proper working condition at all times. The GOVERNMENT is responsible for repair/replacement if required.

Daily

Carpet Cleaning - Common Areas

Vacuum Daily

Carpet Cleaning - Offices

Vacuum Weekly

Carpet Spot Treating Shampoo - Industry Standard(s) As needed

Common Area Walls (excluding restrooms)

Spot clean - Industry Standard(s) As needed

All common area Touch Points (EX: door handles, switches, etc.)

Disinfect Daily

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Janitor’s closets Maintain cleanliness, odor-free, free of standing water Daily

Floor Maintenance Note: This task includes all covered baseboard.

• Sweep and damp mop all non-carpeted flooring, using only clean water and a mild, multipurpose floor cleaner.

• Remove all scuff marks from the flooring.

Daily

Furniture – Common Areas

Metal and Wood Surfaces shall be cleaned with products that will protect the wood or metal.

• Dust all furniture, including desk, table tops, and artwork.

• Dust horizontal surfaces less than 70” from floor.

• Clean glass and hardware on lobby exterior doors in/out

• Dust/wipe clean video monitors

Daily

Trash Collection and Disposal

• Empty/remove dispose of trash from all receptacles throughout the building(s).

• Replace trash bags as needed.

• Clean exterior of containers as needed

Daily

Removal of Larger Trash Items (EX:

Cardboard, etc.)

• Personnel will leave these items in the hallway; items will be marked “TRASH’ or “RECYCLE” .

• DO NOT REMOVE PROPERTY NOT LABELED.

Daily

Empty Recycle Collection Receptacles

* Clean exterior of containers as needed Daily

Glass Windows and Mirrors

Common Areas Daily

Food Service and Break Areas

Cleaned, Disinfected, and Sanitized Weekly

Stairways, landings, railing, risers, ledges, grills, doors, radiators and surrounding areas

Free of dirt, dust, stains, debris and other extraneous matter Weekly

Window Coverings (blinds, etc.)

Vacuum, dust, clean both sides Monthly (first, mid, or last – must be standard for each month)

Interior Window Sills and Heating Vents, Air Exchangers, Ceiling/Vents/Louvers

Dust and wash clean Quarterly

OCT – JAN – APR – JUL

(first, mid, or last – must establish standard time)

Trash Receptacles Wash/clean interior and exterior Quarterly

OCT – JAN – APR – JUL

(first, mid, or last – must establish standard time)

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Step-in Mats Deep clean Quarterly

OCT – JAN – APR – JUL

(first, mid, or last – must establish standard time)

High Cleaning – Surfaces over 70” from the floor (Interior only)

Vacuum, Dust and Clean Quarterly

OCT – JAN – APR – JUL

(first, mid, or last – must establish standard time)

Clean Windows - Interior

Industry Standard(s) Bi-Annually

OCT - MAY

Lighting Fixtures (Ceiling lighting)

Dust, clean Annually during the month of April

Deep Clean Carpet and Step Mats

Industry Standard(s) Annually during the month of May

Strip, Deep Clean and Re-wax non-carpet floors

Industry Standard(s) Annually during the month of April

ATTACHMENT 2

RFQ EA133F-17-RQ-0288