EA133F-17-RQ-0288.pdf

U.S. Department of Commerce National Oceanic and Atmospheric Administration

Eastern Acquisition Division 200 Granby Street, Suite 815

Norfolk, VA 23510

REQUEST FOR QUOTATION

EA133F-17-RQ-0288

National Marine Fisheries Service (NMFS) Janitorial Services, James J. Howard Laboratory

SECTION A – SF 1449

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AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA – FAR (48 CFR) 53.212

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

NFFM7021-17-00288

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

6. SOLICITATION

ISSUE DATE

FEB 21, 2017

7. FOR

SOLICITATION

INFORMATION

CALL:

a. NAME

Amy McLiverty

b. TELEPHONE NUMBER (no collect calls)

(757) 441-3426

8. OFFER DUE DATE/

LOCAL TIME

MAR 16, 2017

12:00 PM EST

9. ISSUED BY CODE AJ930073

National Oceanic and Atmospheric Administration Eastern Acquisition Division 200 Granby Street, Suite 815 Norfolk, VA 23510

E-mail: Amy.L.McLiverty@noaa.gov

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: _100__ %FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN- OWNED

SMALL BUSINESS PROGRAM

HUBZONE SMALL NAICS:

BUSINESS EDWOSB 561720

SERVICE-DISABLED

VETERAN-OWNED SIZE STANDARD:

SMALL BUSINESS 8(A) $18M

11. DELIVERY FOR FOB

DESTINATION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT

TERMS

13a. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR 700)

13b. RATING DO-A3

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE

16. ADMINISTERED BY CODE

See Block 9

17a. CONTRACTOR/ CAGE CODE FACILITY

OFFEROR CODE

DUNS No.

TELEPHONE NO:

FAX NO:

18a. PAYMENT WILL BE MADE BY CODE

Department of Commerce NOAA Finance Office, Room 1204 20020 Century Blvd Germantown, MD 20874

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH

ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM (SECTION G)

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Reference Section B, Pricing Schedule.

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (FOR GOVT USE ONLY)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 & 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND

RETURN 1 COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO

FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE

IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO

THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REFERENCE

OFFER DATED . YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO

ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SINGATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER

31c. DATE SIGNED mailto:Amy.L.McLiverty@noaa.gov

SECTION A – SF 1449

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19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER

34. VOUCHER NUMBER

35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT

COMPLETE PARTIAL FINAL

37. CHECK

NUMBER

PARTIAL FINAL

38. S/R ACCOUNT

NUMBER

39. S/R VOUCHER NUMBER

40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

42 a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD)

42d. TOTAL

CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

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SECTION A – CONTINUATION OF SF 1449

(1) Block 17a: Contractor shall include its DUNS number.

(2) Block 17b: REMITTANCE ADDRESS. Payment will be made to the Financial Institution listed in the System for Award Management (SAM). To receive award Contractor must be registered in the SAM, which is available at: https://www.sam.gov

(3) Block 19 through 24: See Section B, Pricing Schedule.

(4) Block 25: ACCOUNTING AND APPROPRIATION DATA, This information will be included on the resulting contract award document and individual delivery orders.

END SECTION A

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SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

Base Year: Date of Award through Twelve Months thereafter Contract Line Item Number

Product Description Quantity Unit of

Issue

Unit Price Extended Price

The Contractor shall provide Janitorial Service in accordance with the attached Statement of Work (SOW)

0001 Main Building 12 MO $ 0002 Building 74 12 MO Total $

Option Year One: End of Base Year through Twelve Months thereafter

Line Item Number

Product Description Quantity Unit of

OPTION

1001 Main Building 12 MO

1002 Building 74 12 MO

Option Year Two: End of Option Year One through Twelve Months thereafter

Line Item Number

Product Description Quantity Unit of

2001 Main Building 12 MO

2002 Building 74 12 MO

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Option Year Three: End of Option Year Two through Twelve Months thereafter Contract Line Item Number

Product Description Quantity Unit of

The Contractor shall provide Janitorial Service in accordance with the attached Statement of Work (SOW)

3001 Main Building 12 MO

3002 Building 74 12 MO

Option Year Four: End of Option Year Three through Twelve Months thereafter Contract Line Item Number

Product Description Quantity Unit of

The Contractor shall provide Janitorial Service in accordance with the attached Statement of Work (SOW)

4001 Main Building 12 MO

4002 Building 74 12 MO

END OF SECTION B

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SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

U. S. DEPARTMENT OF COMMERCE

NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION (NOAA)

PERFORMANCE WORK STATEMENT (PWS) FOR JANITORIAL SERVICES FOR

NATIONAL MARINE FISHERIES SERVICE (NMFS),

JAMES J. HOWARD LABORATORY

The Contractor shall provide all personnel, management, supervision, materials, supplies, equipment, tools, transportation and other items or services (except as stated herein) necessary to provide janitorial services at the NOAA National Marine Fisheries Service facilities located in Sandy Hook, NJ.

The Contractor shall ensure that these services are performed in a manner that ensures the health and safety of Federal employees and members of the public; and, both the sanitary conditions and esthetic appearance of Federal buildings. Superior customer service and well-maintained facilities that present a clean, neat and professional appearance shall be furnished in accordance with all the terms and conditions of the contract.

The Contractor shall be required to maintain a quality control program to ensure that the requirements of this contract are met. This program shall be created for identifying and correcting deficiencies in the quality before performance becomes unacceptable.

I. Scope of Work

Place of Performance. NEFSC, James J. Howard Laboratory, Main Building and Building 74. Both buildings are located at 74 Magruder Road, Sandy Hook Highlands, NJ 07732.

a. All cleaning under this contract is required to meet the quality and performance standards herein.

The majority of the cleaning for this requirement shall be accomplished between the hours of 3:00 pm and 11:00 pm Eastern Standard Time (EST) Monday through Friday, with the exception of recognized United States (U.S) Federal Holidays, or when the Government facility/installation is closed due to local or national emergencies, adverse weather, administrative closings, or similar Government-directed facility/installation closings.

b. All services under this contract shall be accomplished utilizing the latest technology, products, equipment, industry practices, and specifications in order to achieve the quality and performance standards required.

II. Supplies, Materials, Equipment and Utilities

A. Government Furnished Property, Materials, Equipment and Services (GFP/M/E/S). The

Government will provide the facilities, equipment, materials, and/or services listed below:

(1) The Government will furnish the necessary space in building, for the storage of supplies and equipment, for use in the performance of work under this contract. No flammable ore explosive liquids will be stored in the building. The Government will not be responsible for damage or loss to the Contractor’s stored supplies or equipment.

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(2) Electrical power will be provided at existing outlets for the Contractor to operate such equipment, as necessary, in the performance of this contract.

(3) Water will be made available, as necessary, for cleaning purposes.

(4) Paper towel dispensers, toilet tissue dispensers, and hand sanitizer dispensers with batteries.

B. Contractor Furnished Property, Materials, Equipment and Services (GFP/M/E/S): The Contractor will provide the materials, equipment, and services listed below necessary to achieve the quality performance standards of the work in this contract, unless otherwise specified herein:

(1) Consumable Materials: The Contractor shall furnish all consumables in accordance with the

“Sustainable Products and Practices Policy”, Appendix A. Consumables materials required for the execution of the contract as a minimum cleaning chemicals and solutions, rubber gloves, plastic liners for waste baskets, soap for soap dispensers, toilet tissue, paper/hand towels and liquid hand sanitizer. Consumables in place at the conclusion of the contract will become the property of the Government.

(2) Material Safety Data Sheet (MSDS): Contractor shall submit all MSDS’s for any and all materials under this contract containing “dangerous” or “warning” labels to the Contracting Officer’s Representative (COR) within 10 days after contract award date. Materials or supplies shall not be used in performance under this contract (or placed or stored on Government property) until the required/applicable MSDS have been furnished to the Government and approved by the

COR.

(3) The use of caustics (acid-based cleaners) will not be approved. Materials or supplies shall not be used in performance under this contract (or placed or stored on Government property) until the applicable MSDS for all chemicals and hazardous materials (products containing ‘CAUTION’ or ‘WARNING’ labels) have been furnished to the Government and approved by the COR.

(4) Equipment: Contractor shall furnish all cleaning equipment necessary to accomplish the work under this contract. All equipment must meet all applicable Occupational Safety and Health Administration (OSHA) standards. Contractor shall not use any unsafe equipment or any equipment in need of repair. Contractor and Contractor personnel/employees and all associated subcontractors performing under this contract shall be supplied with all necessary protective and safety equipment.

(5) Training and Services: Training and services provided shall include all applicable OSHA and other related standards (including any required personal protective equipment (PPE)), including the Federal Clean Air Act, requirements of the Environmental Protection Agency (EPA), and all Federal, State and Local Codes, in addition to maintaining current licenses (as required) for the type of work provided. Where licenses are required the Contractor will submit a copy of each license to the COR prior to the individual performing under this contract. Contractor is required to provide necessary and on-going tenant relations or customer service training for its personnel/employees, and associated subcontractors performing under this contract.

(6) Newly introduced products during the life of this contract must be approved in writing by the

COR prior to utilization under this contract. Under no circumstances will the use of caustics (acid-based cleaners) be used or approved by the COR. Materials or supplies shall not be used in performance under this contract (or placed or stored on Government property) until the applicable

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MSDS for all chemicals and hazardous materials (products containing CAUTION or WARNING labels) have been furnished to the Government and approved by the COR.

(7) Contractor Equipment: The Government may inspect Contractor’s equipment at any time.

Contractor’s equipment shall be subject to approval by the COR. The Contractor shall service or replace at no cost to the Government any equipment found to be defective, unsafe, or unsuitable.

(8) Sustainable Practices and Products Policy. Contractor shall adhere to prescribed Sustainable Practices and Products Policy in accordance with the Federal Acquisition Regulation (FAR) Part

23. FAR Part 23 can be found at http://www.acquistion.gov. Contractor will maximize the utilization of environmentally preferable products (based on EPA-issued guidance); promote energy-efficiency and water conservation; eliminate or reduce the generation of hazardous waste and the need for special material processing (including special handling, storage, treatment, and disposal); promote the use of nonhazardous, bio-based, and recovered materials and products.

The Contractor shall comply with the provision at FAR 52.223-1, Bio-based Product Certification, furthermore, in accordance with the reporting requirements of FAR 52.223-2, the Contractor shall be required to submit a complete list of bio-based products, including the make of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of the contract. The Contractor shall comply with the reporting requirements of FAR 52.223-2 and shall provide all deliverables/reports to the COR and

CO.

III. Contractor Personnel

A. Five (5) days prior to the contract start date, the contactor shall provide a written designation of the Site Manger (and alternate Site Manager) to the Contracting Officer. The Site Manager or Alternate Site Manager shall have full authority to act on behalf of the Contractor on all contract matters relating to daily operation of this contract to ensure satisfactory performance. The Contractor shall provide a telephone and email address to the COR for use in contacting the Site Manager. The Site Manager shall conduct overall management coordination and shall be the central point of contact with the Government for performance of all work under this contract. The Site Manager shall be authorized to receive any notices of deficiency in contract performance.

The notices may include, but not be limited to, the following: non-performance of work, deficiencies in work performed and notices of proposed payment deductions due to the above (See Attachment 4, Quality of Assurance Surveillance Plan (QASP). The Site Manager shall be available weekdays, between the hours of 8:00 am and 3:00 pm, and available to meet via telephone conference call within two (2) hours to discuss any problem areas, issues or concerns.

The Contractor shall notify the Contracting Officer in writing of any substitution in Site Manager ten working days prior to making any substitutions.

B. Security Requirements. Security Clearances are not required. The Government reserves the right to deny access to Government facilities/property at any time, for any reason. The Government will not be held liable for any delays or breach of contract caused by refusal to allow entry.

C. All Contractor personnel/employees and all associated subcontractors performing under this contract must be a citizen of the United States or must have established and maintain legal residence in the U.S., and be authorized by the US Government to work in the United States (eg.

Green card, worker authorization, etc.). All Contractor personnel/employees and all associated subcontractors performing under this contract must have at least one (1) form of US Government issued photo identification (driver’s license, US passport, US work visa, etc.) for entry to the Government facility/property.

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D. Contractor shall provide a list of all personnel performing under this contract to the CO and COR within fifteen (15) days prior to the commencement of services. Contractor shall maintain this list throughout the life of the contract to keep it current and up to date reflecting all terminations and additions of personnel performing under this contract.

E. Prior to the commencement of services, and prior to new personnel performing on this contract after contract start, the Contractor will be required to submit all forms and fingerprint cards to the NOAA Trusted Agent. All personnel performing on this contract MUST have passed a National Agency Check with Inquires (NACI) prior to entering the premises to provide services under this this contract.

F. The Contractor is responsible for ensuring personnel performing under this contract obtain a

Department of Commerce (DOC) identification badge after the proper background check in accordance with current DOC security requirements. Contractor personnel/employees and all associated subcontractors must have a badge to identify the company they work for. Facility Management should be introduced to all current and future contract personnel who will be performing under this contract. Contractor shall coordinate with the COR on all security issues and to gain access to the Government facility y/property and all areas necessary to execute this service. Delays and/or costs associated with not adhering to these requirements shall be at the Contractor’s own expense.

G. All personnel, the vehicles and property under their control are subject to search upon entering or exiting the installation, or at any point while on the installation. Any vehicles or personnel found in possession of prohibited items will be removed, and/or barred, from the installation and released to the appropriate civil authorities.

H. All Contractors and their subcontractors who are issued passes to gain access for the Government facility/property will return all local access credentials to the Contracting Officer Representative (COR) when the contract is completed or when a Contractor employee no longer requires access (e.g., quits or the contract is terminated).

I. Physical Security. The Contractor is responsible for safeguarding all Government property provided for Contractor use. At the end of each work shift all Government facilities, equipment and materials shall be secured. The Contractor shall ensure that all parts of the facility where work is being performed or Contractor supplies are authorized to be stored are adequately protected against vandalism and theft.

IV. Quality Control Plan (QCP)

A. A Contractor’s QCP is incorporated to ensure that the terms and conditions of the contract are provided as specified. The QCP will be approved by the Contracting Officer prior to commencing work under this contract.

B. The QCP’s purpose is to provide a plan for meeting all requirements of this contract. The QCP identifies and provides the Contractor information on deficiencies before contract performance becomes unacceptable. The QCP includes, but not be limited to, the following:

1. Procedures for written and verbal communication with the Government regarding performance of the contract.

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2. A system to ensure that the Contractor’s personnel/employees and all associated subcontractors performing under this contract, are notified of all deficiencies in their area of responsibility. A system and plan to retrain employees to ensure that deficiencies do not occur.

3. A plan for monitoring and correcting customer complaints. A record of customer complaints and corrective action taken must be kept on file at the site and available for review by the Contracting Officer or designated representative, at any time.

(2) The QCP must be keep current, reflecting the pertinent contract modifications and building changes or conditions. The Contractor shall review the plan with its onsite personnel to ensure complete understanding. A copy of the most current QCP must be kept on file at the worksite where the tasks are being accomplished.

(3) Acceptance of Contractors QCP: Government acceptance of the QCP is conditional and will be predicated on satisfactory performance during the janitorial services. The Government reserves the right to require the Contractor to make changes in its QCP and operations including the removal of personnel, as necessary, to ensure the required result is maintenance of the facility/property in such a manner as to provide a clean, healthy and safe work environment for the occupants of the premises. All rules concerning safety, smoking and the security of the building must be observed at all times.

(4) Quality Assurance (QA). The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (Section J, Attachment 4-QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s).

V. Safety, Security, Fire Protection, Environmental Controls, Conservation of Utilities, and

Compliance with Laws and Regulations

A. Safety Requirements: The Contractor shall take all necessary precautions to meet proper safety standards and regulations of all local, state and federal codes and regulations. In performing work under this contract, the Contractor shall:

(1) Contractor shall conduct its operations in strict conformance with all applicable provisions of

29 CFR 1910 and 1926 of the Occupational Safety and Health Act (OSHA). The Contractor shall implement a suitable safety program for employees performing work under this contract.

(2) Conform to any additional restrictions outlined by the Government Safety and Environmental

Compliance Officer during the course of the contract to insure the safety of their employees, government employees and the general public.

(3) Record and report promptly (as soon as possible but no later than, one hour of incident) to the

CO and COR, all available facts relating to each instance of damage to Government property or injury to either Contractor or government personnel.

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(4) In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the authorized Government representative (i.e. COR, CO).

(5) If the Government elects to conduct an investigation of the accident/mishap, the Contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

(6) While on Government property, use of a cell phone while operating a vehicle or other motorized equipment is prohibited by Federal regulations unless the operator is utilizing a hands-free device.

(7) Motor vehicle regulations are strictly enforced and excessive violations may result in the loss of driving privileges on the Government facility.

B. Security

(1) All outside doors shall remain locked (after Government personnel have left the premises) while

Contractor performs work and the Contractor shall assure that all interior and exterior doors in the main building and outlying buildings are locked prior to departure. Unnecessary lights and faucets shall be turned off and, windows closed upon completion of duties. Do not adjust mechanical equipment controls. Contractor shall immediately report fires and hazardous conditions to the COR or designated government representative, turn in lost and found articles to the POC or designated representative, and notify the COR or designated Government representative when an unauthorized or suspicious person is seen on the premises. Report any items in need of repair to the POC or designated representative. The Contractor shall immediately notify the COR or designated Government representative if any problems are encountered either with the alarm or if any keys are lost. Notifications should be made as soon as possible but no later than, within one (1) hour of incident.

C. Fire Protection Requirements: The emergency telephone number for NEFSC, James J. Howard

Laboratory is 9-911.

D. Environmental Controls: This section covers the responsibility of the Contractor while performing under this contract.

E. Conservation of Utilities: The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

F. Compliance with Laws and Regulations: The Contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the Contractor shall inform the CO pursuant to notice requirements and negotiate a modification to the contract. Notification must be in writing to the CO and COR upon identification of new requirement that affects the cost of the contract, but no later than three (3) days of identification. Notification to Government must include an itemized proposal of cost increase/decrease.

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VI. Performance Standards and Requirements

NOTE: All cleaning under this contract is required to meet the quality and performance standards as identified. Common Areas are defined as: Entrances, Lobbies, Corridors, Stairwells, Restrooms, Mailrooms, Breakrooms, and Conference Rooms

A. The Contractor shall ensure that the buildings listed herein meet all quality and performance standards under this contract and presents an overall appearance of cleanliness. The Contractor shall provide sufficient supplies, materials and equipment to adequately maintain the premises at an acceptable level of cleaning which is consistent with comparable industry standards for this type of contract.

B. The Contractor shall submit five (5) days prior to each contract option renewal period the annual schedule and plan for all periodic cleaning services.

C. The Contractor shall keep the facility clean. The definition of clean will be to remove dirt, water streaks, gum, grease, tar or any other extraneous matter from all surfaces or objects in order to the following standards:

(1) Daily Cleaning Service:

a. Floors, baseboards, corners and wall edges are free of dirt, dust and debris. Carpets are free of dirt, debris, litter and other foreign matter. Stairs and Hallway are free of dirt, debris, marks, smudges, scuffs and other foreign matter. Trash is empty. Trash and Recycling containers are free of odors and visible dirt. Trash is emptied into trash disposal carts or dumpster. Recycling is emptied into recycling disposal carts. Glass and mirrors have no traces of film, dirt, smudges, or water. Drinking fountains are disinfected and free of streaks, stains, spots, smudges, scale and other deposits. Stairs and Hallway are free of dirt, debris, marks, smudges, scuffs and other foreign matter.

b. Restrooms are disinfected and free of dirt, deposits, streaks and odors. Shower is disinfected and free of soap films, scum and other deposits. Toilets, urinals and toilet stalls are disinfected and free of scale, stains, scum and other deposits. Supplies are adequate until next service. Floors shall be clean and free of dirt, dust, debris, water streaks, mop marks, etc.

c. Touch Points are disinfected and free of dirt, and other deposits.

d. Replenishing of Supplies-Supplies are adequately stocked and replenished.

e. Removal of Larger Trash Items-Properly placed and marked larger trash items are removed daily (as needed).

f. Carpets Carpeted area uniform in appearance and free of debris, stains and discoloration.

g. Food Service and Break Areas-disinfected and free of streaks, stains, spots, smudges, scale and other deposits.

(2) Monthly Cleaning Service

a. Window Coverings- both sides free of dirt, dust, grime, stains, and other extraneous matter

(3) Quarterly Cleaning Services

a. Floors have a glossy uniform appearance free of scuffmarks, heel marks, wax build-up, and other stains and discoloration.

b. Internal windows sills, heating vents, air exchangers, ceiling/Vents/Levers are free of film, dirt, smudges, water, and other foreign matter.

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c. High Cleaning over 70” from floor is free of dirt, dust, and other foreign matter.

d. Trash Receptacles are free of odor and visible dirt.

e. Property adjacent to building is free of litter.

(4) Bi-Annual Cleaning Services

a. Windows (Interior and Exterior) are free of film, dirt, smudges, water, and other foreign matter.

(5) Annual Cleaning Services

a. Light fixtures (Ceiling lighting) shall be clean, free of dirt, debris, grime, streaks, cloudiness and watermarks.

b. Carpet Cleaned - professionally shampoo all carpet

c. Strip resilient floors of wax and apply new, self-polishing high-quality wax.

D. Itemized Services Requirement List-the Contractor shall be responsible for the following cleaning services and schedules:

Item Requirement Frequency

Drinking Fountain(s) • Clean and disinfect

• Clean/shine stainless steel

Daily

Restrooms • Scrub/clean/disinfect and sanitize all fixtures.

• Sanitize floors

• Clean partitions, walls, and doors (remove extraneous matter – eg. writing)

• Clean mirrors.

• Empty trash and feminine hygiene receptacles (location designated by COR); replace liners

• AS NEEDED: Replenish/stock restroom supplies (EX:

toilet paper, hand soap, paper towels, feminine hygiene products, etc.)

• All dispensers shall be tested regularly to ensure proper working condition at all times. The GOVERNMENT is responsible for repair/replacement if required.

Carpet Cleaning - Common Areas

Vacuum Daily

Carpet Cleaning - Offices

Vacuum Weekly

Carpet Spot Treating Shampoo - Industry Standard(s) As needed

Common Area Walls (excluding restrooms)

Spot clean - Industry Standard(s) As needed

All common area Touch Points (EX: door handles, switches, etc.)

Disinfect Daily

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Janitor’s closets Maintain cleanliness, odor-free, free of standing water Daily

Floor Maintenance Note: This task includes all covered baseboard.

• Sweep and damp mop all non-carpeted flooring, using only clean water and a mild, multipurpose floor cleaner.

• Remove all scuff marks from the flooring.

Furniture – Common Areas

Metal and Wood Surfaces shall be cleaned with products that will protect the wood or metal.

• Dust all furniture, including desk, table tops, and artwork.

• Dust horizontal surfaces less than 70” from floor.

• Clean glass and hardware on lobby exterior doors in/out

• Dust/wipe clean video monitors

Trash Collection and Disposal

• Empty/remove dispose of trash from all receptacles throughout the building(s).

• Replace trash bags as needed.

• Clean exterior of containers as needed

Removal of Larger Trash Items (EX:

Cardboard, etc.)

• Personnel will leave these items in the hallway; items will be marked “TRASH’ or “RECYCLE” .

• DO NOT REMOVE PROPERTY NOT LABELED.

Empty Recycle Collection Receptacles

* Clean exterior of containers as needed Daily

Glass Windows and Mirrors

Common Areas Daily

Food Service and Break Areas

Cleaned, Disinfected, and Sanitized Weekly

Stairways, landings, railing, risers, ledges, grills, doors, radiators and surrounding areas

Free of dirt, dust, stains, debris and other extraneous matter Weekly

Window Coverings (blinds, etc.)

Vacuum, dust, clean both sides Monthly (first, mid, or last – must be standard for each month)

Interior Window Sills and Heating Vents, Air Exchangers, Ceiling/Vents/Louvers

Dust and wash clean Quarterly

OCT – JAN – APR – JUL

(first, mid, or last – must establish standard time)

Trash Receptacles Wash/clean interior and exterior Quarterly

OCT – JAN – APR – JUL

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Step-in Mats Deep clean Quarterly

(first, mid, or last – must establish standard time)

Grounds Maintenance Pick up outside litter adjacent to building(s) Quarterly

OCT – JAN – APR – JUL

High Cleaning –

Surfaces over 70” from the floor (Interior only)

Vacuum, Dust and Clean Quarterly

Clean Windows -

Interior and Exterior - Industry Standard(s) Bi-Annually

OCT - MAY

Lighting Fixtures (Ceiling lighting)

Dust, clean Annually during the month of April

Deep Clean Carpet and Step Mats

Industry Standard(s) Annually during the month of May

Strip, Deep Clean and

Re-wax non-carpet floors

Industry Standard(s) Annually during the month of April

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APPENDIX A

Sustainable Products and Practices Policy

In accordance with the requirements of the Federal Acquisition Regulation (FAR) Part 23 the purpose of this policy is to reduce the exposure of building occupants and maintenance personnel to potentially hazardous chemical, biological and particulate contaminants, which adversely affect air quality, human health, building finishes, building systems, and the environment.

Custodial service providers must commit to the use of sustainable cleaning, hard floor, sanitary paper, and carpet care products. The cleaning products must meet one or more of the following standards for the appropriate category:

• Green Seal GS-37, for general purpose, bathroom, glass and carpet cleaners used for industrial and institutional purposes.

• Disinfectants, metal polish, floor finishes, strippers, or other products not addressed by the above standards meet one or more of the following standards for the appropriate category:

o Green Seal GS-40, for industrial and institutional floor care products.

o Disposable janitorial paper products and trash bags meet the minimum requirements of one or more of the following programs for the applicable product category:

o U.S. EPA Comprehensive Procurement Guidelines for Janitorial paper and Plastic Trash

Can Liners.

o Green Seal GS-09, for paper towels and napkins.

o Green Seal GS-01, for tissue-paper.

• Hand soaps meet one or more of the following standards:

o No antimicrobial agents (other than as a preservative) except where required by health codes and other regulations (i.e., food service and health care requirements) o Green Seal GS-41, for industrial and institutional hand cleaners

The cleaning equipment program must require the following:

• Vacuum cleaners are certified by the Carpet and Rug Institute “Green Label” Testing program for vacuum cleaners and operate with a sound level of less than 70dBA.

• Carpet extraction methods and materials are Green Certified

• Carpet extraction equipment used for restorative deep cleaning is certified by the Carpet and Rug

Institute’s “Seal of Approval” Testing Program for deep-cleaning extractors.

• Automated scrubbing machines are equipped with variable-speed feed pumps and on-board chemical metering to optimize the use of cleaning fluids.

• Equipment is designed with safeguards, such as rollers or rubber bumpers, to reduce potential damage to building surfaces.

The Contractor must also commit to the training of their personnel/employees, and all subcontractors performing under this contract in the hazards of use, disposal and recycling of cleaning chemicals, dispensing equipment, and packaging.

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SECTION D – PACKAGING AND MARKING

D.1 MARKING DELIVERABLES

The contract number shall be placed on or adjacent to all exterior mailing or shipping labels of deliverable items called for by the contract, including reports.

Mark deliverables for:

NOAA National Marine Fisheries Service 28 Tarzwell Drive Narragansett, RI 02882630 Telephone (401) 782-3291 e-mail: Ron.Guilmette@noaa.gov

END OF SECTION D

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SECTION E – INSPECTION AND ACCEPTANCE

E.1 COMMERCE ACQUISITION REGULATION (CAR) 1352.246-70 PLACE OF

ACCEPTANCE (APR 2010)

(a) The Contracting Officer or the duly authorized representative will perform inspection and acceptance of supplies and services to be provided under this contract.

(b) The place of acceptance will be:

Inspection and acceptance will be performed at:

NOAA National Marine Fisheries Service 28 Tarzwell Drive Narragansett, RI 02882630 Telephone (401) 782-3291 e-mail: Ron.Guilmette@noaa.gov

(End of clause)

END OF SECTION E

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SECTION F – DELIVERIES OR PERFORMANCE

F.1 CAR 1352.270-70 PERIOD OF PERFORMANCE (APR 2010)

a. The period of performance of this contract consists of Date of Award through Twelve months thereafter. If an option is exercised, the period of performance shall be extended through the end of that option period.

b. The option periods that may be exercised are as follows:

Period Start Date End Date Option Year One End of Base Year Twelve months thereafter Option Year Two End of Option Year One Twelve months thereafter Option Year Three End of Option Year Two Twelve months thereafter Option Year Four End of Option Year Three Twelve months thereafter

c. The notice requirements for unilateral exercise of option periods are set out in FAR 52.217-9.

END OF SECTION F

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SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CAR 1352.201-70 CONTRACTING OFFICER’S AUTHORITY (APR 2010)

G.2 CAR 1352.201-72 CONTRACTING OFFICER’S REPRESENTATIVE (COR) (APR 2010)

(a) Mr. Ron Guilmette is hereby designated as the Contracting Officer’s Representative (COR). The COR may be changed at any time by the Government without prior notice to the Contractor by a unilateral modification to the Contract. The COR is located at:

NOAA National Marine Fisheries Service 28 Tarzwell Drive Narragansett, RI 02882630 Telephone (401) 782-3291 e-mail: Ron.Guilmette@noaa.gov

(b) The responsibilities and limitations of the COR are as follows:

(1) The COR is responsible for the technical aspects of the contract and serves as technical liaison with the contractor. The COR is also responsible for the final inspection and acceptance of all deliverables and such other responsibilities as may be specified in the contract.

(2) The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, terms or conditions. Any contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contracting Officer. The Contracting Officer may designate assistant or alternate COR(s) to act for the COR by naming such assistant/alternate(s) in writing and transmitting a copy of such designation to the contractor.

G.3 NAM 1330-52.242-70 INVOICES

(a) The Contractor shall prepare and submit an invoice to the COR for approval with a copy to the contracting officer for information. All invoices shall be submitted (via electronic copy) by the 10th day of the subsequent month.

(b) Payment will be based on receipt of a proper invoice and satisfactory contract performance and guidelines in FAR 32.9, Prompt Payment. To constitute a proper invoice, the contractor’s invoice shall be prepared in accordance with, and contain all elements specified in FAR 52.212-4(g), “Invoices”.

(c) Original invoices shall be mailed (via electronic copy) to the designated billing office as follows:

NOAA National Marine Fisheries Service 28 Tarzwell Drive Narragansett, RI 02882630 Telephone (401) 782-3291 Email: Ron.Guilmette@noaa.gov

A copy of all invoices shall be emailed to the contract administration office as follows:

NOAA/Eastern Region Acquisition Division Attn: Amy McLiverty, 200 Granby St.

Norfolk, VA 23510-1811 Email: Amy.L.McLiverty@noaa.gov

The designated payment office for this contract is:

NOAA

Eastern Finance Branch NOAA Finance Office, AOD 20020 Century Blvd.

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Germantown, MD 20874-1178

(d) The Contractor will submit invoices to the Contract Officer’s Technical Representative stating the hours worked, the task and/or equipment purchases made. A final invoice should be submitted with the final report, and will be paid when the final report and all tasks are reviewed and deemed to be complete by the Agency.

(e) The Government will return invoices that do not comply with these requirements. If the invoice does not comply with FAR 52.212-4(g), “Invoices”, the COR will return it to the contractor within seven days after the date the designated office received the invoice along with a statement as to the reasons why it is not a proper invoice.

(End of provision)

END OF SECTION G

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SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 CAR 1352.209-73 COMPLIANCE WITH THE LAWS (APR 2010)

H.2 CAR 1352.209-74 ORGANIZATIONAL CONFLICT OF INTEREST (APR 2010)

H.3 CAR 1352.231-71 DUPLICATION OF EFFORT (APR 2010)

H.4 CAR 1352.237-71 SECURITY PROCESSING REQUIREMENTS – LOW RISK

CONTRACTS (APR 2010)

H.5 CAR 1352.209-72 RESTRICTIONS AGAINST DISCLOSURE (APR 2010)

(a) The contractor agrees, in the performance of this contract, to keep the information furnished by the Government or acquired/developed by the contractor in performance of the contract and designated by the Contracting Officer or Contracting Officer's Representative, in the strictest confidence. The contractor also agrees not to publish or otherwise divulge such information, in whole or in part, in any manner or form, nor to authorize or permit others to do so, taking such reasonable measures as are necessary to restrict access to such information while in the contractor's possession, to those employees needing such information to perform the work described herein, i.e., on a “need to know” basis. The contractor agrees to immediately notify the Contracting Officer in writing in the event that the contractor determines or has reason to suspect a breach of this requirement has occurred.

(b) The contractor agrees that it will not disclose any information described in subsection (a) to any person unless prior written approval is obtained from the Contracting Officer. The contractor agrees to insert the substance of this clause in any consultant agreement or subcontract hereunder.

H.6 CAR 1352.228-70 INSURANCE COVERAGE (APR 2010)

(a) Workers Compensation and Employer’s Liability. The Contractor is required to comply with applicable federal and state workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when Contract operations are so commingled with a Contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in states with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

(b) General liability.

(1) The Contractor shall have bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

(2) When special circumstances apply in accordance with FAR 28.307-2(b), Property Damage Liability Insurance shall be required in the amount of $0.00.

(c) Automobile liability. The Contractor shall have automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the Contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

(d) Aircraft public and passenger liability. When aircraft are used in connection with performing the Contract, the Contractor shall have aircraft public and passenger liability insurance. Coverage shall be at least $200,000 per person and $500,000 per occurrence for bodily injury, other than passenger liability, Janitorial Services Page 23 of 48 and $200,000 per occurrence for property damage. Coverage for passenger liability bodily injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.

(e) Vessel liability. When Contract performance involves use of vessels, the Contractor shall provide, vessel collision liability and protection and indemnity liability insurance as determined by the Government.

(End of clause)

H.7 CAR 1352.228-72 DEDUCTIBLES UNDER REQUIRED INSURANCE COVERAGE – FIXED

PRICE (APR 2010)

When the Government is injured, wholly or partially as a result of the Contractor’s actions and such actions are covered by the insurance required by 1352.228-70, Insurance Coverage, the Government is entitled to recover from the Contractor the full amount of any such injury attributable to the Contractor regardless of a deductible. The Contracting Officer may offset the amount of recovery against any payment due to the Contractor.

(End of clause)

H.8 CAR 1352.237-75 KEY PERSONEL (APR 2010)

(a) The Contractor shall assign to this Contract the following key personnel:

Name: ______________ Position: Site Manager Name: ______________ Position: Alternate Site Manager

(b) The Contractor shall obtain the consent of the Contracting Officer prior to making key personnel substitutions. Replacements for key personnel must possess qualifications equal to or exceeding the qualifications of the personnel being replaced, unless an exception is approved by the Contracting Officer.

(c) Requests for changes in key personnel shall be submitted to the Contracting Officer at least ten (10) working days prior to making any permanent substitutions. The request should contain a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. The Contracting Officer will notify the Contractor within ten (10) working days after receipt of all required information of the decision on substitutions. The Contract will be modified to reflect any approved changes.

END OF SECTION H

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SECTION I – CONTRACT CLAUSES

I.1 FAR 52.202-1 DEFINITIONS (JAN 2012)

I.2 FAR 52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER

CONTENT PAPER (MAY 2011)

I.3 FAR 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

(JAN 2011)

I.4 FAR 52.223-1 BIOBASED PRODUCT CERTIFICATION (MAY 2012)

I.5 FAR 52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER

SERVICE AND CONSTRUCTION CONTRACTS (SEPT 2013)

I.6 FAR 52.223-4 RECOVERED MATERIAL CERTIFICATION (MAY 2008)

I.7 FAR 52.223-10 WASTE REDUCTION PROGRAM (MAY 2011)

I.8 FAR 52.223-17 AFFIRMATIVE PROCUREMENT OF EPA-DESIGNATED ITEMS IN

SERVICE AND CONSTRUCTION CONTRACTS (MAY 2008)

I.9 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

Federal Acquisition Regulation (FAR) - http://www.acquisition.gov Commerce Acquisition Regulation (CAR) – http://farsite.hill.af.mil/vfcara.htm

I.10 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (JAN

2017)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, http://farsite.hill.af.mil/vfcara.htm http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20

Janitorial Services Page 25 of 48 when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference.