SOWforRFQ.docx

STATEMENT OF WORK

CHEMICAL AND BIOLOGICAL WASTE DISPOSAL

NATIONAL CENTERS FOR COASTAL OCEAN SCIENCE

INTRODUCTION

This statement of work covers requirements to remove chemical and biological wastes at four NOAA laboratories located in South Carolina, North Carolina, and Maryland on an as needed basis. There may a need to add other NOAA facilities should additional disposal needs be identified. The contract period is for one year with a renewal option for up to four years. Each of the current facilities are research laboratories owned and operated by the U.S. Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), National Ocean Service (NOS), National Centers for Coastal Ocean Science (NCCOS). The laboratories are EPA “Conditionally Exempt Small Quantity” or “Small Quantity” Generators of chemical wastes that also generate biological materials from various marine and wildlife research processes and are legally held to uphold state and federal EPA and other environmental code requirements for the disposal of chemical and biological wastes.

NOAA's Environmental, Safety, and Sustainability Office (NESSO) establishes NOAA's policy to ensure compliance with regulatory, internal, and drive toward continuous improvement in Environment, and Sustainability performance. Environmental guidance requires NOAA facilities to conduct business in the most environmentally responsible manner possible, including the generation and disposal of chemical and biological wastes. To limit environmental liability and maximize environmental sustainability, the preferred method of disposal of all NCCOS generated waste is to recycle/reclaim/recover whenever possible. When recycling is not possible, to dispose of chemical and biological materials using fuels blending by cement kilns, and lastly disposed of by a waste to energy process as fuel for beneficial incineration. NO waste are permitted to be disposed of by burial, ground injection, landfill, unauthorized or illegal means, or shipped outside the United States. All wastes removed from the facilities must be handled according to applicable local, state, and federal regulations.

OBJECTIVES

To provide uninterrupted and timely services to properly and legally dispose of all chemical, biological, and universal wastes generated by NCCOS facilities in Maryland, North Carolina, and South Carolina. The entirety of wastes for disposal are identified in the thousands of chemicals specifically listed in the 2016 DOT Transportation Regulations 49CFR Part 172.101 Hazardous Materials Table pages 157-310. For legal purposes of this contract, these chemical wastes are generically identified by official DOT RCRA hazard classes or Division as: Class 1 Explosives; Class 2 Flammable, Non-flammable, and Poison Gases; Class 3. Flammable Liquids; Class 4. Flammable solids, Spontaneously Combustible, and Dangerous When Wet; Class 5. Oxidizers; Class 6. Poison, Toxic, and infectious Substances; Class 7. Radioactive; Class 8. Corrosives; Class 9 Universal Wastes, and Non-hazardous/Non-RCRA wastes. All specific chemicals for disposal by the generator under this contract are found within these classes and divisions and otherwise are not able to be specifically identified by proper shipping name until generated and requesting a pickup. General information regarding typical chemicals for disposal is identified later in this document.

Wastes shall be disposed of by the following prioritized list of disposal methods:

1. recycling/reclaiming/recovery, 2. fuels blending, 3. waste to energy process, or 4. other recognized methods of beneficial reuse wherever possible to maintain the highest level of NCCOS commitment to environmental management. Failure to adhere to agreed contract terms and conditions may result in contract termination.

SCOPE

The Contractor shall furnish all labor, services, and associated materials to package and label for transport, manifest, remove from facility and properly and legally dispose of assigned chemical wastes in a timely manner. The Federal Government shall not provide any labor or components to fulfill the terms of this contract; however, NCCOS reserves the right to audit any and all facilities of the selected Contractor and Subcontractors.

GENERATOR BACKGROUNDS AND CONTACTS

Coastal Center for Environmental Health and Biomolecular Research (CCEHBR-Charleston) – is located at 219 Fort Johnson Road in Charleston, SC, 29412. The facility produces wastes from a multitude of marine research processes including chemical, molecular, toxilogical, microbiological, and marine mammal research techniques used to describe, evaluate, and predict natural and human influences on marine and estuarine habitats. This includes interdisciplinary research to resolve issues related to coastal ecosystem health, environmental quality, and related public health impacts. EH&S Contacts: Rick Meitzler (843) 762-8842; Rick.Meitzler@noaa.gov

CCEHBR Cooperative Oxford Laboratory (COL) – is located at 109 South Morris Street in Oxford, MD, 21654, which is owned by the federal government and operated jointly with the Maryland Department of Natural Resources (DNR) under a cooperative agreement. The facility produces wastes from processes primarily related to the fixation and processing of nonhuman tissues (fish, shellfish, marine mammals, and other animals), molecular, toxilogical, microbiological research techniques for environmental and pathology examinations by research scientists. Depending upon season of the year, the average monthly generation of hazardous waste is approximately 30-65 kg/mo. and less than 1 kg/mo. of acute hazardous waste. Due to state generator classifications and restrictions, no more than 100kg (220 lbs.) of hazardous waste may be stored on site at any time. EH&S Contact: Jay Lewis (443) 258-6076; Jay.Lewis@noaa.gov

Center for Human Health Risk at the Hollings Marine Laboratory (CHHR/HML) – is located at 331 Fort Johnson Road in Charleston, SC, 29412 and is a collaboration among five partners; NOS, the Medical University of South Carolina, National Institute of Standards and Technology, College of Charleston, and South Carolina Department of Natural Resources. The facility produces wastes from marine research processes involved with providing science and biotechnology applications to forecast, sustain, protect, and restore coastal ecosystems, with emphasis on links between environmental condition and the health of marine organisms and humans. Research at CHHR/HML is focused in the following core areas: genomics; environmental chemistry and toxicology; and pathogen source tracking, monitoring, and assessment. EH&S Contact: Rick Meitzler (843) 762-8842; Rick.Meitzler@noaa.gov

Center for Coastal Fisheries and Habitat Research (CCFHR) – is located on Pivers Island in Beaufort, NC, 28516. Specifically at 101 Pivers Island Road, Beaufort, NC 28516. The facility produces mainly formalin and solvent wastes from the fixation of fish and marine mammals utilized in projects to provide managers with information needed to enhance recreational and commercial fishing and essential fish habitat. CCFHR conducts laboratory and field research on estuarine processes, nearshore and ocean ecosystems' biological productivity, harmful algal blooms, the dynamics of coastal and reef fishery resources, and the effects of human influences on resource productivity. EH&S Contact: Ron Gagnon (252) 728-8731; Ron.Gagnon@noaa.gov NOAA-NOS-NCCOS SSMC – HQ located at 1301 East West Highway, Silver Spring, MD, 20910.

This HQ location rarely generates any waste stream material but occasionally produces:

Various Printers Ink(s) ; variety of batteries ; small amounts of marine sample / chemicals / biologicals. Approx.. < 05-35 Kg/mo. and less than 1 kg/(220lbs) of acute hazardous waste materials, typically at any time. Miscellaneous hazardous / non-hazardous. Materials as a CESQG.

EHS Contacts: Richard Cruikshank (301) 628-0966 NOAA-SECO; Richard.Cruikshank@noaa.gov

CONTRACT TASKS

The Contractor, on an as requested basis, shall provide all services necessary for the manifesting, bulking, packing, labeling, transport and final disposal of chemical, biological, universal, sharps, and medical wastes generated by NCCOS laboratories. Frequency of disposal is expected to be every 90 days or less for each facility. All procedures involved with the disposal shall be in accordance with applicable local, state and federal policies, laws and regulations and the NCCOS EMS. Contractor shall transport and dispose of wastes in bulk or as lab packs filled observing all DOT 49CFR Transportation regulations, and according to hazard class and compatibility. Properly trained and certified or licensed employees of the contractor shall provide all contract services. The services shall include all personnel, equipment, labor, transportation, placarding, packaging, manifesting, temporary permits, analysis (if needed) and compilation and submission of all documentation including but not limited to properly prepared shipping documents, land bans, invoices, and a container inventory listing each container any consolidation information, information on where each container shipped, and the ultimate information on destruction (location, date, method, etc.). Total quantities listed on DOT manifests must accurately reflect proper compatibility and quantity of chemicals in a drum. All quantities are to be listed by weight. For customary EPA reporting purposes, Contractor shall list individual hazardous waste quantities shipped as weight of the waste only (total weight less weight of the drum). Accurate portable scales for weighing waste containers are to be provided on each transport vehicle by Contractor.

Final disposal of bulk solvent waste streams shall be solvent reclamation by distillation or fuels blending by an NCCOS approved cement kiln. Final disposal of lab packs and other hazardous and nonhazardous wastes are to be consolidated and disposed of at approved facilities by the following order of priority: reclaimed, recycled, or recovered wherever possible, fuels blending at cement kilns, or fuel for waste to energy incinerators. Wastes shall be neutralized and then fuels blended or used in a waste to energy incineration process when either of the preferred disposal methods is not possible. Wastes are not permitted to be disposed of by: landfill, deep well injection methods, or at facilities outside the United States mainland. Wastes from NCCOS shall be sent only to disposal facilities that are in full compliance with federal, state, and local regulations. Contractor shall work with each NCCOS facility to recommend improvements in waste management and destruction technology that allows NCCOS to maintain the highest level of environmental management. Any and all permits, licenses or related fees are the responsibility of the Contractor.

Prior to each disposal, the Contractor will be notified via telephone or email by the laboratory Environmental Health and Safety (EH&S) contact to negotiate a pickup date, followed by an email of the waste inventory to be removed. The waste shall be picked up within two weeks of a request notification. One week prior to waste pick up the Contractor shall submit to the requesting NCCOS EH&S contact a contracted price quote and typed waste manifest(s) or similar written document specifying how each chemical will be packaged (drum type and size, and packed with what other chemicals), the final disposal facilities and methods of destruction. Prior to removal of any waste from an NCCOS facility, copies of the current annual vehicle inspection and commercial driver’s license with HAZMAT endorsement for the driver must be provided to the local onsite EH&S coordinator. This is mandatory for any vehicle used to remove wastes from an NCCOS site. Transport of waste from a facility will not be permitted until full compliance is met.

Contractor shall provide DOT-approved drums in good condition for shipping and the bulking or lab packing of wastes as needed. All activities shall be performed according to OSHA, EPA, RCRA, DOT, and all other applicable Federal, State, and local regulations. The Laboratories will not furnish any equipment or personnel in performance of the Contractor’s responsibilities under this proposal and subsequent contract. Additionally, NCCOS does not warrant that waste holding containers are suitable for transport in accordance with DOT regulations; the Contractor will determine the need for container repacking or over pack based on the site visit.

When invoicing local NCCOS facilities after each pickup, the submission of the following shall apply:

A. Typical Bulk Waste Streams:

The Cooperative Oxford Laboratory (COL) at their 21654 facilities generates two bulk waste streams as follows:

Tissue Fixatives (Non-RCRA, Non-DOT waste; approximately 100 gal./year or 25 gallons per 90 day cycle). Most commonly generated fixatives are Davidson’s, neutral buffered formalin, or Z-fix. Fixatives are combined with other similar chemical wastes to give a profile similar to that listed below:

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Water 30-50% Aqueous based stains 1-10% Formaldehyde (1-4%) 4-20% Glutaraldehyde 0 - 2% Ethanol (95%) 0-30% Acetic Acid 0-10% Glycerine 0-11% Sodium Phosphate 0- 2% Paraformaldehyde 0- 1% Zinc Chloride < 1% Sodium Hydroxide <0.01% Total 100 %

Flammable Solvents (D001, F003); approximately 150-250 gal /year; 30-65 gallons per 90 day cycle.

Ethanol (70-100%) 68% Xylene 20% Alcohol based stains 10% Acid Alcohol 1% Hemo-D <1% Butanol (occasional) <1% Methanol (rare) <1% Isopropyl Alcohol (rare) <1% Acetone (rare) <1% Total 100%

CCEHBR & CHHR Charleston, SC at their 29412 facilities typically generate the following bulk chemical waste streams:

Waste Flammable Solvents (D001, F003); approximately 20 – 300 gallons per 90 day cycle Waste Corrosive Liquids and Solids (D002); approximately 20 – 200 gallons per 90 day cycle Miscellaneous Non-hazardous, Non-DOT Waste Water (marine); approximately 20 – 250 gallons per 90 day cycle Sample waste generated in Charleston, SC at their 29412 facilities may also include:

Water 30-50% Aqueous based stains 1-10% Formaldehyde (1-4%) 4-20% Glutaraldehyde 0 - 2% Ethanol (95%) 0-30% Acetic Acid 0-10% Glycerine 0-11% Sodium Phosphate 0- 2% Paraformaldehyde 0- 1% Zinc Chloride < 1% Sodium Hydroxide <0.01% Total 100 %

CCFHR Beaufort, NC (28516) facilities and CCEHBR / HML Chas, SC (29412) facilities may generate the following bulk chemical waste streams: ( NOTE: additionally not limited to these waste streams ).

Waste Fixatives With Marine Life (Non-RCRA, Non-DOT waste; approximately 200 gal. /year or 50 gallons per 90 day cycle).

Waste Flammable Solvents (HPLC waste - D001, F003; Approximately 150-250 gal./year; 40-65 gallons per 90 day cycle)

Acid Waste (D002; Approximately 12 gal/year)

B. Miscellaneous Waste:

In addition to the above bulk waste streams, the laboratories generate miscellaneous waste on a smaller and less frequent basis which will be disposed of on an “as needed basis” at the same time as the above bulk waste streams. The entirety of these miscellaneous wastes are found in DOT 49CFR Part 172.101 Hazardous Materials Table pages 157-310, but are too numerous to list individually.

Universal Waste to be recycled – spent fluorescent light tubes (mostly green tipped mercury-free tubes); NiCad, lithium, alkaline, and lead acid batteries, Photographic developer and miscellaneous darkroom waste – rare occurrence, typically less than 50 lbs/yr.

Mercury (including mercury/mercuric compounds) and Potassium Dichromate containing materials (extremely rare occurrence) - ≤ 1 gal. yr; (mercuric solutions >35 ppm from tissue fixatives or laboratory assays, mercury contained in a manufactured item, i.e. broken thermometers, thermostats, etc.), Biological and Medical Waste (Non-human tissues from marine mammals, fish and shellfish, or wildlife research, and syringes and needles) - approx. 70 lbs/yr (l case), Miscellaneous corrosives, poisons, oxidizers/reactives, flammables and non-hazardous/non-regulated lab packs from 49CFR Part 172.101 Hazardous Materials Table pages 157-310, Toxic metal solutions and solids, Waste aerosol spray cans, and Oil Contaminated Materials.

NOTE: Waste items provided may be generated within this contract document from any location or at any time and can be generated in any location or amount on an infrequent or more basis. NCCOS-NOAA-NOS locations may also include SSMC – HQ at 1305 East West Highway, Silver Spring, MD 20910 although rarely utilized as a generator, it is possible.

Although every effort is, made here, to clarify items generated as reasonably accurate, some variations, are possible, from time to time based on DOT 49CFR Part 172.101 Hazardous Materials Table pages 157-310 and the EPA/RCRA standards.

DELIVERABLES:

In the case of subcontracting work (Fuels Blending, Recycling, etc.), the primary Contractor shall provide proof of licensing, permits, insurance, and list of intended final disposal sites of all Subcontractors before contract execution. NCCOS reserves the right of refusal of any disposal site(s) or to request alternate disposal site(s). Only sites approved by the NCCOS and NOAA Environmental Compliance Officers will be allowed. Use of a disposal facility that is not on the Contractor’s list provided at time of award, or the use of unapproved disposal methods shall be cause for contract termination and forfeiture of payment(s) from NCCOS. A written request submitted to NCCOS, CCEHBR-Charleston (attention Richard Meitzler) and at least a 6 week period of investigation shall be required for NOAA to approve a new temporary storage or final disposal site. No changes may be made to this contract without written approval of the Contracting Officer.

Original copies of signed manifests from the designated disposal facility shall be mailed by the designated facility and received by the Generator within the required 30 day EPA time limit. If original manifest copies are required to be supplies to Generator and ship to states, the Contractor must mail by certified return receipt requested with the original return receipt returned to the Generator for their audit records.

Certificates of Destruction (COD) or Recycling (COR) are required for each manifested waste pickup. The certificates must specify Generator facility, original manifest number, container identification number, contents, date of destruction, location of destruction facility, and method(s) of destruction/recycling. Certificates must be received by the Generator within 120 days of removal from an NCCOS Lab or within 30 days of waste destruction. Also, a written statement indicating that wastes are being handled in accordance with all local, state, and federal regulations and will be properly disposed of is appreciated, but does not meet the requirement of a COD or COR. Contractor will be paid in increments according to receipt of the above required documentation. A deduction of 33% for any of the above listed submissions (invoicing items 1-6 under contract tasks) will occur until required documentation is received. Any outstanding submission for more than 12 months may result in termination of contract. In addition, any investigative work encountered on the part NCCOS to procure these documents, may be invoiced to the Contractor.

An annual digital written report for each facility in a format usable for cutting and pasting to meet EPA biennial reporting requirements is required. In addition to requirements for EPA biennial reporting, written reports minimally shall summarize in table format the amount and type of wastes removed during the calendar year, waste manifest numbers, the extent of conformance with recycling/reuse/reclamation disposal objectives for EMS reporting, and graphic representation for each facility, and a combined NCCOS level report, to indicate the success of the NCCOS requirement to handle wastes in the most environmentally friendly manner with opportunities for improvement.

Note: Please provide sample report for EPA biennial reporting requirements, adjusted to locality, in your submittal package.