E85 Tank SOW.docx

STATEMENT OF WORK (SOW)

as of 3/25/2026

1. Contract Title.

Removal of approximately 3,200 gallons of E85 by pumping out tank and disposal/recycling off station.

2. Background.

The task is required because the current fuel setup is creating ongoing operational disruptions and budget complications across multiple departments. Veterans Transportation, Grounds Operations, and other facility vehicles all rely on a single 2,500‑gallon unleaded tank, which has repeatedly run out of fuel and left critical services without an on‑site supply for up to a week at a time. When this happens, Transportation must fuel off‑site using a different fund control point, causing budget shortages in accounts needed to maintain vehicles and equipment. Meanwhile, a 5,000‑gallon E85 tank located directly across from the shared unleaded tank has been sitting unused for more than six years and still contains approximately 3,200 gallons of degraded fuel that cannot be used and must be properly disposed of. Emptying and reclaiming this tank would allow it to be repurposed as a dedicated unleaded gasoline tank for Veterans Transportation, while the existing 2,500‑gallon tank would support Grounds and other facility operations. This separation would eliminate fuel shortages, prevent off‑site fuel purchases, reduce strain on maintenance budgets, and ensure that all departments have reliable and consistent access to the fuel required to support mission‑critical services.

3. Scope.

The vendor shall:

- Pump out approximately 3,200 gallons of E85 gasoline.

- Perform lockout/tagout procedures.

- Remove ignition sources.

- Open tank and perform monitoring and ventilation.

- Transfer recoverable product.

- Remove reachable solids.

- Label, manifest, and transport E85 for recycling/disposal.

4. Specific Tasks.

General Conditions:

After the appropriate lockout and tag outs are performed, field crews will complete the following:

• ensure potential ignition sources are removed to a safe distance

• open tank, perform appropriate monitoring and ventilation procedures of tank as required

• transfer recoverable product from fill line or easiest access

• remove reachable solids

• remove blanking and lockout/tagout

• manifest and label waste

• transport E85 fuel for recycling/disposal

5. Performance Monitoring (if applicable).

Routine inspections will occur throughout the time the work is being performed, and a final inspection will occur at the completion of the work.

6. Security Requirements.

The contractor employees shall not have access to VA sensitive or computer information and will not require routine access to VA Facilities. No background investigation is required

7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

None

8. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work.

None

b. Identification of Potential Conflicts of Interest (COI).

None

e. Inspection and Acceptance Criteria.

Final Inspection and Acceptance will occur upon all fuel and reachable solids being removed from the tank, safety devices are removed and all E85 is hauled offsite to be disposed/recycled.

9. Risk Control Risks associated with this task are potential fuel spills, and fires. To mitigate these risks the vendor is required to ensure potential ignition sources are removed to a safe distance, Perform lockout/tagout procedures and have spill mitigation measures in place.

10. Place of Performance.

Work will be performed at the VA SORCC in White City, Oregon E85 fuel tank.

11. Period of Performance.

Nov. 1, 2026 – Nov. 30, 2026

12. Delivery Schedule.

Transportation manifest, disposal/recycle paperwork after completing delivery to disposal/recycling facility.