36C25626R0044 _Solicitation.pdf

X X

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NUMBER

36C25626R0044

2. TYPE OF SOLICITATION

SEALED BID (IFB)

X NEGOTIATED (RFP)

3. DATE ISSUED PAGE OF PAGES

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NUMBER

TBD

5. REQUISITION/PURCHASE REQUEST NUMBER

564-26-4-604-0013

6. PROJECT NUMBER

564-26-103

7. ISSUED BY CODE 36C256 8. ADDRESS OFFER TO

Department of Veterans Affairs

Network Contracting Office 16

5075 Westheimer Road Suite 750

Houston TX 77056

Department of Veterans Affairs

Network Contracting Office 16

5075 Westheimer Road Suite 750

Houston TX 77056

9. FOR INFORMATION

CALL:

a. NAME

Madeline Allison

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

713-350-2906

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

VAAR Clause 852.219-75 (included herein) is required to be completed and returned with each proposal. Proposals without a completed VAAR Clause 852.219-75 will be considered ineligible for evaluation and award

This procurement is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside under Public Law 109-461.

Offerors must be registered and certified as an SDVOSB in the SBA Veteran Small Business Certification site at https://veterans.certify.sba.gov. Proposals received from contractors who are not certified as SDVOSB at the SBA site shall not be considered for evaluation and award. This includes Joint Ventures. Joint Venture Agreements must be submitted with the Phase I proposal to be considered. Contract award shall not be delayed due to loss of

SDVOSB certification. Verification showing seal shall be included with proposal (pricing volume).

This is a TWO-PHASE DESIGN-BUILD ACQUISITION - All qualified SDVOSB offerors may submit for Phase I. After Phase I evaluation, selected PHASE II offerors will be notified with instructions to submit PHASE II proposals. SITE VISIT:

A site visit will be held for this project during Phase II proposals. Only the most highly qualified offerors from

Phase I evaluations will be invited to attend the site visit which will be scheduled after Phase I evaluation.

INFORMATION PROVIDED AT THE SITE VISIT SHALL NOT ALTER THE TERMS AND CONDITIONS OF THE SOLICITATION. TERMS OF THE

SOLICITATION REMAIN UNCHANGED UNLESS THE SOLICITATION IS AMENDED IN WRITING. CONTRACTORS ARE REQUIRED TO SUBMIT ALL

QUESTIONS IN WRITING, USING EXHIBIT E, (EMAIL IS ACCEPTABLE) TO MADELINE.ALLISON@VA.GOV. RFI DUE DATE: SEE DETAILED

INFORMATION IN INSTRUCTIONS SECTION A.6.3.

SEE BLOCK 13A FOR SOLICITATION CLOSING DATE.

PER VAAR 836.204 THE ESTIMATED MAGNITUDE OF THIS PROJECT IS BETWEEN $10,000,000.00 and $20,000,000.00

IN NEGOTIATED SOLICITATIONS “BID” AND “BIDDER” MEAN “OFFER”AND “OFFEROR”

NAICS CODE: 236220 SIZE STANDARD: $45M

GEOGRAPHICAL AREA WHERE WORK IS TO BE PERFORMED: FAYETTEVILLE, AR 72703

THIS PROJECT IS NOT TAX EXEMPT

Base Offer Item: furnish all labor, tools, materials, equipment and supervision necessary to perform all work associated with Project 564-26-103, Replace Campus Steam and Condensate Lines, located at VHSO, Fayetteville, Arkansas.

Medical Center (VHSO), 1100 North College Avenue, Fayetteville, AR 72703.

11. The Contractor shall begin performance within 10 calendar days and complete it within _765 calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See ).

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. CDT b.

Sealed offers in original and 1 emailed copies to perform the work required are due at the place specified in Item 8 by 2:00

(hour) local time 05_-_01-_2026 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

An offer guarantee X is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than 120 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

STANDARD FORM 1442 (REV. 8/2014)

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

X YES NO

https://veterans.certify.sba.gov/ mailto:MADELINE.ALLISON@VA.GOV

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NUMBER (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

AWARD (To be completed by Government)

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) X 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 36C256 27. PAYMENT WILL BE MADE BY

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp

Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically

PHONE: 1-877-489-6135 FAX:

Department of Veterans Affairs

NCO 16 Construction

5075 Westheimer Road, Suite 750

Houston TX 77056

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further cont-ractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31a. NAME OF CONTRACTING OFFICER (Type or print)

Jennings B. Herbst

VA-VHA-RPOC-2023-0125

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA

BY

31c. AWARD DATE

STANDARD FORM 1442 (REV. 8/2014) BACK

Please see Schedule of Offer Items & Continuation of SF 1442

AMOUNTS

http://www.fsc.va.gov/fsc/einvoice.asp

36C25626R0044

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or

Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 SCHEDULE OF OFFER ITEMS

A.4 CONTINUATION OF SF 1442 BLOCK # 17

A.5 GENERAL PROPOSAL INFORMATION

A.6 INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

A.6.1. AVAILABILITY OF SOLICITATION DOCUMENTS

A.6.2. SDVOSB SET-ASIDE

A.6.3. TECHNICAL QUESTIONS

A.6.4. AMENDMENTS

A.6.5. PREPARATION OF PROPOSALS

A.6.6. SELECTION PROCEDURES

A. SOLICITATION TYPE:

A.6.7. PROPOSAL REQUIREMENTS

A.6.8. DETERMINATION OF RESPONSIBILITY

A.6.9. VETS 4212

A.6.10. SYSTEM FOR AWARD MANAGEMENT (SAM)

A.6.11. REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE

ASSESSMENT REPORTING SYSTEM (CPARS)

A.6.12. BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS ...23

A.6.13. REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, OR PROJECT

MANAGER

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984) (DEVIATION NOV 2025)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014) (DEVIATION NOV 2025)

2.3 52.225-12 NOTICE OF BUY AMERICAN REQUIREMENT-CONSTRUCTION

MATERIALS UNDER TRADE AGREEMENTS

2.4 52.228-1 BID GUARANTEE (SEP 1996)

2.5 52.233-2 SERVICE OF PROTEST (SEP 2006) (DEVIATION NOV 2025)

2.6 52.240-90 SECURITY PROHIBITIONS AND EXLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (DEVIATION NOV 2025)

2.7 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

2.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.9 VAAR 852.209-70 ORGANIZATIONAL CONFLICTS OF INTEREST (OCT 2020)

2.10 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

2.11 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.12 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED

BY REFERENCE (JAN 2008)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

(DEVIATION NOV 2025)

3.2 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021) (DEVIATION NOV 2025)

3.3 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (FEB 2024)

(DEVIATION NOV 2025)

GENERAL CONDITIONS

4.1 52.219-14 LIMITATIONS ON SUBCONTRACTING (OCT 2022) (DEVIATION NOV

2025)

4.2 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(JAN 2025) (DEVIATION NOV 2025)

4.3 52.225-11 BUY AMERICAN- CONSTRUCTION MATERIALS UNDER TRADE

AGREEMENTS (NOV 2023)

4.4 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION NOV 2025)

4.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.7 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

4.8 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022) 65

4.9 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.10 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

4.11 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

4.12 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.13 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.14 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.15 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

4.16 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

4.17 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.18 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.19 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.20 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.21 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.22 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

4.23 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

DESIGN BUILD SPECIFICATIONS

4.24 PARTNERING

4.25 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

4.26 OWNERSHIP OF ORIGINAL DOCUMENTS

4.27 RETENTION OF REVIEW DOCUMENTS

4.28 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED

PLANNING INFORMATION

4.29 COORDINATION WITH MEDICAL CENTER

4.30 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

ATTACHMENTS

4.31 List of Attachments

See attached document: 564-26-103 SOW REPLACE CAMPUS STEAM AND

CONDENSATE LINES

See attached document: 564-26-103 DOL WAGE DETERMINATION AR20260035

DATED 01.02.2026

See attached document: 36C25626R0044 EXHIBIT A See attached document: 36C25626R0044 EXHIBIT B

See attached document: 36C25626R0044 EXHIBIT C See attached document: 36C25626R0044 EXHIBIT D

See attached document: 36C25626R0044 EXHIBIT E

See attached document: 564-26-103 SOW ATTACHMENTS

A.3 SCHEDULE OF OFFER ITEMS

Contract Line-Item Number CLIN 0001 & CLIN 0002 (See Statement of Work, Contract Specifications and Drawings)

AWARD POLICY: CLIN 0001 – 0002 includes all labor, tools, materials, equipment and supervision necessary to complete Project #564-26-103; Replace Campus Steam and Condensate Lines at the Veterans Health Care System of the Ozarks (VHSO), 1100 North College Avenue, Fayetteville, AR 72703. Offerors shall submit offers for CLIN 0001. The Government reserves the right to award the base offer item if sufficient funds are available.

Based upon availability of funds, award will be made to the offeror whose offer best conforms to the request for proposal, will be most advantageous to the Government considering past performance factors, technical factors, and price-related factors, as included in the solicitation.

PERIOD OF PERFORMANCE – 765 CALENDAR DAYS AFTER RECEIPT OF NOTICE

TO PROCEED.

CLIN 0001 - Design & Construction Documents (Lump Sum)

CLIN 0002 – Construction (Lump Sum) $

A.4 CONTINUATION OF SF 1442 BLOCK # 17

Offerors must complete the divisional breakdown provided below and provide enough detail in their price proposals to allow the government to review and make an informed decision, ensuring the prices are fair and reasonable. The price proposals shall include detailed pricing that makes up the entire division price.

MATERIAL LABOR EQUIPMENT TOTAL

DIVISION 01: GENERAL REQUIREMENTS

DIVISION 02: EXISTING CONDITIONS

DIVISION 03: CONCRETE

DIVISION 04: MASONRY

DIVISION 05: METALS

DIVISION 06: WOOD, PLASTICS & COMPOSITES

DIVISION 07: THERMAL & MOISTURE PROTECTION

DIVISION 08: OPENINGS

DIVISION 09: FINISHES

DIVISION 10: SPECIALTIES

DIVISION 11: EQUIPMENT

DIVISION 12: FURNISHINGS

DIVISION 13: SPECIAL CONSTRUCTION

DIVISION 14: CONVEYING EQUIPMENT

DIVISION 21: FIRE SUPPRESSION

DIVISION 22: PLUMBING

DIVISION 23: HVAC

DIVISION 25: INTEGRATED AUTOMATION

DIVISION 26: ELECTRICAL

DIVISION 27: COMMUNICATIONS

DIVISION 28: ELECTRONIC SAFETY AND SECURITY

DIVISION 31: EARTHWORK

DIVISION 32: EXTERIOR IMPROVEMENTS

DIVISION 33: UTILITIES

DIVISION 34: TRANSPORTATION

DIVISION 48: ELECTRICAL POWER GENERATION

SUBTOTAL COST:

GENERAL LIABILITY / INSURANCE:

OVERHEAD & PROFIT:

BOND:

PROJECT TOTAL COST:

A.5 GENERAL PROPOSAL INFORMATION

Project: 564-26-103; Replace Campus Steam and Condensate Lines Issuing Office: NCO 16 Location of Project: Veterans Health Care System of the Ozarks (VHSO), located at 1100 N. College Avenue, Fayetteville Arkansas 72703 Point of Contact: Madeline Allison- Contract Specialist E-mail: madeline.allison@va.gov

1. Site Visit: Site Investigations and Conditions Affecting the Work will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

An organized site visit has been scheduled for:

TBD - Site Visit for Phase II Only

Participants will meet at: VHSO 1100 North College Avenue, Fayetteville AR 72703 (Phase II Only)

Only one site visit will be conducted during the Phase II solicitation period.

Attendance for the site visit is not mandatory but highly suggested for proper proposal preparation.

2. Proposal Due Date: Phase I Proposals are due NLT the date/time shown in Block 13A of Standard Form (SF) 1442. All proposals must be submitted by e-mail (all volumes).

a. NOTE: It is the Offeror’s Responsibility to ensure Phase I Proposals are received by the time/date established in Block 13A on SF1442.

b. Phase II proposal dates will be determined after evaluation of Phase I.

c. Phase II proposals will be submitted by e-mail (all volumes) with a copy of the bid bond.

3. Magnitude of Construction: Pursuant to VAAR 836.204 the magnitude of construction is of between $10,000,000 and $20,000,000 North American Industry Classification (NAICS) code: The applicable NAICS code for this procurement is 236220, Commercial and Institutional Building Construction. The Small Business size standard is $45 Million.

4. Wage Determination (WD): The applicable Davis Bacon WD for this solicitation is incorporated as an attachment to this solicitation.

5. Period of Performance: The successful offeror shall begin performance within 10 calendar days after receiving the notice to proceed and complete all work within the time specified in the award. All punch list items must be completed during the established period of performance.

6. Superintendence: The offeror shall provide, from their own staff, a competent 30-hour

OSHA certified superintendent. This individual shall be 100% full-time dedicated and assigned to this project while work is being performed on site. The offeror shall not divide or split up their superintendence duties among multiple projects at the same facility. Each project stands alone and requires a dedicated superintendent to be allocated and funded to that particular project.

7. Holidays: The following federal holidays are observed:

mailto:madeline.allison@va.gov

New Year's Day Martin Luther King Jr.’s Birthday President's Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

Juneteenth National Independence Day

Any other holiday proclaimed by the President as a Federal Holiday. When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by U.S. Government agencies.

[END OF SECTION]

A.6 INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

A.6.1. AVAILABILITY OF SOLICITATION DOCUMENTS

All solicitation related documents will be published to Contract Opportunities https://sam.gov/.

A.6.2. SDVOSB SET-ASIDE

This action is a 100% set aside for verified/certified Service-Disabled Veteran Owned Small Businesses (SDVOSB) @ Veteran Small Business Certification (sba.gov). The award of this solicitation shall not be delayed due to loss of SDVOSB verification/certification. Proposals submitted by non-verified SDVOSB shall be excluded from award consideration. Failure to be BOTH visible and verified/certified in Phase I, Phase II, and at time of award will result in the offeror’s proposal being deemed unacceptable and ineligible for award.

Joint Ventures - Any offeror submitting a proposal as a joint venture must provide a certification from each SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture (1) have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402 and (2) will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the offeror’s proposal will render the offeror ineligible for award.

A.6.3. TECHNICAL QUESTIONS

Requests for Information (RFIs): RFI’s are due, utilizing Exhibit E, by 16 April 2026 at 2:00 PM CDT 14 calendar days prior to the date set for receipt of proposals or as amended and will not be accepted after this date. RFI’s shall be submitted by email to the Contract Specialist, Madeline Allison at madeline.allison@va.gov . Responses will be provided by amendment to the solicitation in a question and answer format. Example: Subject Line of the RFI e-mail shall be as follows: Company Name, RFI #1, 36C25626R0044 and Project 564-26-103, Replace Campus Steam and Condensate Lines.

A.6.4. AMENDMENTS

Amendments to this solicitation will be posted at https://sam.gov/. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your proposal being considered unacceptable.

A.6.5. PREPARATION OF PROPOSALS

The Government will not pay for any costs incurred in preparation and submission of proposals.

A.6.6. SELECTION PROCEDURES

A. SOLICITATION TYPE:

o This solicitation is issued as a Request for Proposal (RFP) utilizing the two-phase design-build selection procedures in accordance with RFO FAR 36.101-2 o Phase I of the solicitation shall be prepared in accordance with RFO FAR 36.101-2 o Phase II of the solicitation shall be prepared in accordance with RFO FAR Part 15, with evaluation criteria developed in accordance with RFO FAR 15.104.

B. INTENT TO AWARD:

https://sam.gov/ https://veterans.certify.sba.gov/#search https://sam.gov/ o The Government intends to award a contract resulting from this solicitation to the responsible Offeror whose proposal represents the best value to the Government.

o It is the intent of the Government to award without discussions; however, the

Government reserves the right to conduct discussions if necessary.

o If discussions are deemed necessary to maximize the Government’s ability to obtain the best value, discussions will be held only with those Offerors within the competitive range.

C. EVALUATION OF PROPOSALS:

o All Phase I and Phase II proposals shall be subject to evaluation by a team of Government personnel.

o The proposals will be evaluated in accordance with the content provided in the solicitation.

D. PHASE I EVALUATION:

o NOTE: SIGNED 1442/Amendments, Limitations of Subcontracting, EMR, OSHA Logs are only applicable in Phase II Submissions.

o Offerors will submit a proposal in accordance with the three (3) evaluation factors listed below.

o Upon receipt of Phase I proposals, the VA team will evaluate and determine the highest qualified Offerors based on their Phase I submissions.

o A maximum of four (4) Offerors will be selected to provide a proposal for Phase II.

o Offerors not selected to provide a Phase II proposal will be notified that they are no longer being considered for this project.

E. PHASE II EVALUATION:

o NOTE: You will not receive another solicitation document (1442) outside of future amendments (SF30). The original solicitation includes the needed instructions, format, evaluation criteria, submission requirement, and trade off language.

Receiving the phase 2 amendment authorizes entry into phase 2 and provides site visit instructions and revised timelines for phase 2 proposal submission.

o Phase II proposals will be evaluated in accordance with RFO FAR Part 15 using both Non- Price and Price evaluation factors listed for Phase II.

o The Government intends to award a contract resulting from this solicitation to the responsible Offeror in accordance with the factors in the Two-Phase Design-Build solicitation.

o Using the tradeoff process under best value, it may be in the Government’s best interest to consider award to other than the lowest price Offeror or other than the highest Non-Price rated Offeror.

o A responsibility determination will be made in accordance with RFO FAR 9.1, Responsible Prospective Contractors.

F. COMPLIANCE REVIEW:

1. The Contract Specialist and/or SSA will review each proposal to determine adherence to proposal instructions.

2. Each SDVOSB must be verified in SAM.gov and Veteran Small Business Certification (sba.gov) before proposals are sent to the technical evaluation team.

3. Offerors whose proposals are determined not to comply with proposal instructions will be notified immediately in writing and will not be considered for award.

G. EVALUATION CRITERIA

1. The solicitation section titled "Instructions, Conditions, and Other Statements to bidders/offerors" provides detailed information on the evaluation process.

2. In case of any ambiguity between the solicitation and this SSEP, the solicitation shall prevail.

3. The Government anticipates awarding a contract to the offeror whose proposal conforms to the solicitation and is determined to be the "Best Value" using a tradeoff strategy.

Evaluation Phases:

Phase I- Factors listed in descending order of importance:

1. Technical Approach

2. Technical Qualifications

a. Key Design Personnel & Experience

b. Key Construction Personnel & Experience

3. Past Performance

Phase II- Technical (Non-Price) evaluation factors listed in descending order of importance and when combined, are approximately equal to price:

1. Technical Design Concept (Non-Price)

2. Administrative: Draft Project Schedule and narrative (no- Price)

3. Price

H. GOVERNMENT RESERVES RIGHT TO AWARD:

1. The Government reserves the right to award an offeror other than the one with the lowest-priced proposal or the highest-rated technical proposal.

2. Offers will be evaluated using the listed evaluation factors. It is the offeror’s responsibility to ensure the proposal's completeness.

3. The SSEB will evaluate solely based on the information provided in the initial proposal and will not assume any capabilities not specifically identified in the proposal.

I. OBJECTIVES AND PROCESS:

1. The objective is to select the offer that represents the best value to the Government.

2. The Government will rate offers by evaluating all acceptable submissions against the source selection criteria in the solicitation.

3. Benefits associated with a higher price will be evaluated by trading off differences in one or more non-price factors.

J. COMMUNICATION AND COMPETITIVE RANGE:

1. As per RFO FAR 15.202(a)(2)(ii), communications may occur with offerors if past performance information is the determining factor preventing them from being placed within the competitive range.

2. If discussions are required, the Contracting Officer will establish a competitive range of the most highly rated proposals.

3. The Contracting Officer will then enter into negotiations and will allow for Final Proposal Revisions.

4. Final Proposal Revisions will be due at a specified time and place to be determined.

A.6.7. PROPOSAL REQUIREMENTS

GENERAL:

1. Proposals shall be based on solicitation document issued for RFP number 36C25626R0044. Proposals will be in the format stipulated in this document.

2. Proposals shall be received on or before the date and time specified in Block 13 of the SF 1442. There will be no public opening of the proposals.

3. Proposal Submission:

i. Submit proposals via e-mail to: madeline.allison@va.gov

ii. Emails are limited to five (5) MB.

iii. Only e-mail proposals will be accepted. Hard-copy proposals will not be accepted.

4. Bid Bond (PHASE II ONLY):

i. The bid bond shall be submitted as part of the electronic proposal submission utilizing Exhibit D.

ii. Failure to furnish the required bid guarantee on the proper SF 24 and for the proper amount, by the time specified in Block 13 of SF 1442, shall result in rejection of the proposal. See RFO FAR Provision 52.228-1, Bid Guarantee, contained in the solicitation.

5. Page size for all proposal documents will be 8.5 x 11 inches, with 1-inch margins around the page perimeter. Pages will be single spaced. Each page shall count as one (1) page.

Proposals shall be submitted using Arial, with font no smaller than 11 points with normal proportional spacing.

6. Page formatting restrictions do not apply to drawings, but each page does apply to the page count. Submission of the draft project schedule can be submitted utilizing larger paper of 11 x17 inches. Pages submitted in excess of the page count will not be evaluated.

A. PHASE I PROPOSAL FORMAT AND EVALUATION:

1. Format: The offer, including title page, detailed table of contents, and preface for Phase I shall be submitted in one (1) PDF document and shall not exceed THRITY (30) pages.

The Offeror shall not include any price or price related material in the Phase I proposal.

Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

2. Evaluation Factors: The Phase I proposal shall address the following evaluation factors.

The following factors/subfactors are listed in descending order of importance.

Factor 1: Technical Approach

Submission Criteria:

Provide a brief narrative (page limitation: three (3) pages, not including cover page or table of contents) on the offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the offeror’s method to manage the project shall be used as a means of evaluating the offeror’s ability to successfully meet the requirements of the solicitation. If the page limits are exceeded, the pages exceeding the limit will not be read or considered. The following shall be included in the narrative:

• Design Approach: Describe the techniques, processes and methods to be used specific to the subject project.

• Construction Approach: Describe the techniques and methods for this construction project to include coordination with the design packages, projected timelines and phases, and coordination of work. Phasing will be critical to the successful execution of this project, as continuous steam service must be maintained through the replacement process. Offerors shall clearly describe their proposed phasing strategy and demonstrate how uninterrupted steam operations will be sustained during demotion and transition activities. The technical approach shall specifically address methods for maintaining service continuity, such as use of temporary boilers or other interim steam generation solutions to support individual buildings or critical systems during construction.

• Quality Control: Offerors shall describe their design-phase quality control processes and how they will minimize unforeseen site conditions. The technical approach shall explain how existing conditions will be verified through measures such as GPR scanning, thermal imaging, Hydro Vac excavation, or utility spot checks. The Offeror shall also describe how findings will be incorporated into the design to reduce conflicts, omissions, and potential change orders during construction. Describe quality control processes during design and construction phases that will lead to an effective and successful project that is completed on time within budget.

Evaluation Methodology: The VA will evaluate the Technical Approach to determine the Offeror’s understanding of the complexity and risks associated with performing all required elements of the project. The evaluation will focus on the inclusion of specific technical areas as listed in the criteria. The Offeror’s narrative shall provide sufficient detail to demonstrate a thorough understanding of the project’s scope and complexity. It shall clearly outline how the Offeror plans to successfully complete the requirements, addressing potential challenges and mitigation strategies. By assessing the Technical Approach, the VA aims to ensure that the Offeror is well-prepared and capable of managing the intricacies of the project effectively.

Factor 2: Technical Qualifications

Submission Criteria:

Subfactor A: Key Design Personnel & Experience: The Offeror shall provide a resume (page limitation, two (2) pages per requested resume) for each of the following A/E personnel:

• Lead Structural Engineer- A structural engineer will be necessary for shoring and bracing of certain trenches and possible redesign/replacement of manholes.

• Project Manager- with QA/QC experience will be critical for deliverables concurrent with construction. Also, must demonstrate past Design/Build (DB) experience.

• Lead Civil Engineer- Shall have previous Design/Build (DB) experience and underground utility work cited on their resume.

• Lead Mechanical Engineer- Shall have previous Design/Build (DB) experience and underground steam distribution and/or underground utility work cited on their resume.

• Lead Surveyor- Shall have previous underground utility experience *Note: These are intended to be the Architect and Engineers that will actually affix their seal to the appropriate construction drawings. If proposed personnel are substituted/replaced after award, then the new personnel must meet the minimum solicitation requirements.

NOTE: These are intended to be the Architect and Engineers that will actually affix their seal to the appropriate construction drawings. If proposed personnel are substituted/replaced after award, then the new personnel must meet the minimum solicitation requirements.

Subfactor B: Key Construction Personnel & Experience: The Offeror shall also provide a resume (page limitation, two (2) pages per requested resume) for each of the following key construction or contract personnel:

• Project Manager- Please provide the information for both the PM of the design team and the PM for the construction team and identify which will be the primary contact for the entire design building project.

o The Project Manager’s resumes shall demonstrate relevant design-build experience, preferably on federal and/or VA projects, and highlight their role in successfully delivering those projects on schedule and within budget.

o The resume shall demonstrate experience managing phased construction projects in an active, operational environment, preferably at VA facilities, and overseeing AE teams during design-build delivery.

*Note: If the Construction Project Manager serves as the primary point of contact for the entire design-build project, the resume must clearly reflect experience performing in that lead role.

• Project Engineer- Provide the project engineers state of license and any design build related underground steam replacement experience and installations on a similar location as the VHSO, underground utilities, and/or on active sites.

o Past experience shall demonstrate successful support of construction administration (“CPS”) in DB projects.

• Site Superintendent Shall submit a detailed resume demonstrating experience with underground utility projects, work performed on active and operational VA sites, and prior design build projects. The resume shall specifically identify relevant government and VA design experience and clearly describe the superintendent’s role and successful completion of those projects. Additionally, the resume shall document site safety qualifications and experience, including hot work operations, trenching and excavation safety, and confined space entry.

• Lead personnel for any known major subcontractors. Provide names of proposed subcontractors including the electrical engineer, fire protection engineers, estimator, commissioning agent, and architect if they are subcontractors for the project. For the construction side provide a listing of all subcontractors (including mechanical/welding subcontractor and weld certifier/inspector) to be used for the project.

NOTE: For each resume, include company name; name of individual; listing relevant experience; qualifications such as specialized training, education experience, design build projects, steam and condensate lines related work, etc. For any subcontractors identified, provide a resume of the lead person who will be directly involved in the subcontracted work for that company, identify any key personnel that will be assigned to the contract resulting from this solicitation, and the relevant experience of both the company and any key personnel that were identified. Please delineate the approximate percentage of work the prime contractor will perform and the approximate percentage of work the subcontractors (collectively) will perform.

The VA will use the information provided to evaluate, among other things, specialized experience and technical competence. Offerors shall submit only the minimum personnel listed;

additional resumes will not be evaluated.

Evaluation Methodology: The VA will evaluate the Technical Qualifications to determine that the Offeror’s personnel understand the complexity and risks associated with performing all required elements for each trade listed in the criteria. The evaluation will focus on key personnel and their experience, ensuring that the proposed team includes individuals with expertise in the technical areas specified. This assessment aims to confirm that the Offeror has the necessary qualified personnel who can effectively manage and execute the project, addressing its unique challenges and requirements.

Factor 3: Past Performance

Submission Requirement:

1) A listing of no more than five (5) COMPLETED projects consistent with submission criteria below.

2) Exhibit A – shall be used to used to satisfy #1 or may be used for consideration of current project examples (the form must clearly annotate what it is being used for).

• Offeors may be asked to submit a list of 5 (five) completed projects.

• Also submit a list of current projects separately on Exhibit A.

3) Exhibit B – (if applicable) to be used for subcontractor past performance if the prime needs this to support this evaluation of past performance.

***Definitions***

***Recent-with in past five (5) years from the date of solicitation issuance. A project will be considered complete when construction is substantially completed.

***Relevant- For purposes of this evaluation, a relevant project is defined as “design and/or construction project performed on an occupied medical campus or similar institutional campus environment similar to VHSO involving replacement and/or installation of underground steam and condensate distribution systems, associated utilities infrastructure and related site work similar in size and scope to this project.” ***

Provide a minimum of one (1) and a maximum of five (5) projects completed within the last five

(5) years similar in size, complexity and scope to this project. Projects must demonstrate an offeror’s experience as a prime contractor managing multiple subcontractors to include A/E firms if applicable. If the contractor does not possess Design-Build (D-B) experience, provide a minimum of one (1) and a maximum of five (5) projects completed by the A-E firm similar in size, complexity, and scope to this project in addition to the one (1) to five (5) projects submitted for the prime contractor. Project(s) shall have a minimum of construction value between

$10,000,000.00 and $20,000,000.00 and be 100% completed for Design-Build(D-B). Projects shall have a minimum AE value of between $100,000.00 and $200,000.00 and be 100% completed for designs completed by the A/E firm in support of D-B. For multiple award and indefinite delivery/indefinite quantity type contracts, the whole contract shall not be submitted as a project; rather Offerors shall submit the work performed under a single task order as a project. If the Offeror is a Joint Venture (JV), relevant past performance shall be submitted for projects completed by the Joint Venture entity. If the Joint Venture does not have shared past performance, projects shall be submitted for each Joint Venture partner. Offerors who fail to submit past performance for all Joint Venture partners may be rated lower. The

Offeror’s submission shall include at a minimum:

• Project Title

• Project Location (Physical Address) of project performance

• Contract Type (Example: Design-Build, Design-Bid-Build, Design)

• Contract Number or Task Order Number

• Project Owner’s Name & Current Contact Information (Name, Title, Telephone

Number, Email)

• Brief Description of the Scope of Work (highlight relevant factors)

• Identify Project Prime Contractor, Design Firm and Major Subcontractors names, roles, responsibilities and percentage of work

• Project Start & Completion Date, schedule impacts and efficiencies.

• Project Original Contract Award Amount & Final Award Amount

*Note: Limit 1 project per page

• Separately provide any completed Past Performance Evaluations, if available, for any of the projects on subsequent sheets.

• Performance Relevancy Survey (Exhibit A): Utilizing Performance Relevancy Survey (Exhibit A). The offeror shall demonstrate completed/or ongoing (>50% complete) recent and relevant projects at a hospital/ medical center (VA or Non-VA) project of the same size, scope, and complexity (or greater). Note: Clearly identify those examples where an Offeror’s proposed Subcontractor was the Prime (or the Subcontractor) on the Project Examples if utilizing Subcontractor Construction Project Capability.

• An offeror with limited or no past performance may receive a rating based on the evaluation of its subcontractors and/or key personnel, provided an EXHIBIT B SUBCONTRACTOR INFORMATION AND CONSENT FORM has been executed and included in the proposal for proposed subcontractors and/or potential key personnel not employed by the offeror. These ratings shall have the same weight as the ratings of the offeror. Offerors without a record of relevant past performance will be assigned a neutral rating in accordance with RFO FAR 15.202(c)(1). However, the proposal of an offeror with no relevant Past Performance history, while rated “Neutral” in Past Performance, may not represent the most advantageous proposal to the Government and thus, may be an unsuccessful proposal when compared to the proposal of other offerors.

The Government may evaluate Past/Present Performance information through the use of Exhibit A (list of completed and ongoing projects) and Exhibit B ; The Government may evaluate Key Staff-Subcontractor Performance information through the use of Exhibit B completed by the offeror; use data independently obtained from other Government or commercial sources, including, but not limited to, Government databases; and/or rely upon professional business working/experience with the offeror. The evaluation may take into account Past Performance information regarding predecessor companies, key personnel who have relevant experience, and/or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to this acquisition.

Past Performance information on contracts not listed by the offeror, or that of planned subcontractors, may also be evaluated. The Government may contact references and contact parties other than those identified by the offeror and information received may be used in the evaluation of the offeror’s Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing current accurate and complete Past Performance information rests with the offeror. The Government reserves the right to obtain and evaluate Past Performance information from any source it deems appropriate.

In accordance with RFO FAR 15.202 (a)(ii), if award will be made without conducting discussions, an offeror may be given the opportunity to clarify certain aspects of their proposal (i.e. the relevance of an offeror's past performance information) as related to this acquisition, address adverse past performance information to which the offeror has not previously had an opportunity to respond or to resolve minor clerical errors.

Performance Currency, Trends, and Relevancy: The Government will consider the currency, trends and relevancy of the performance information while conducting its performance evaluation. For the purpose of this solicitation, performance currency is performance occurring within the last five (5) years from the proposal issuance date. Within this period, performance occurring later in the period may have greater significance than work occurring earlier in the period. For example, performance information for work occurring during March 2025 may have greater importance than performance information for work occurring during March 2023.

Performance Trends may, depend upon the circumstances, have greater significance than sporadic incidents of "Exceptional" or "Unsatisfactory" performance. Based on the evaluation of offers, the Government will assign a performance confidence rating for each proposal at the factor level. The evaluation will consider the sub-factors as described herein. Following assignment of the performance confidence rating for each proposal, each offeror will receive a final risk rating for performance based on the cumulative rating of performance currency, trends, and relevancy.

Evaluation Methodology: Only ongoing and completed projects within the last five (5) years, measured by the issuance date of the solicitation, will be considered. If the Offeror does not have D-B performance experience, the evaluation will then focus on the construction contractor and the AE firm separately. Each will be evaluated based on their relevant and recent projects related to the applicable portions of the project- construction or design respectively. This approach ensures a comprehensive assessment of the Offeror’s likelihood of successful performance on the current requirement, whether through integrated design-build projects or through distinct contributions from the construction and design teams.

PHASE II PROPOSAL FORMAT AND EVALUATION:

1. Format: Phase II proposals shall be based on solicitation documents and the instructions provided by the Contracting Officer in Phase II Notice of Offerors notifying Offerors that they were selected as one of the most qualified Offerors in Phase I. The maximum number of offerors selected to enter Phase II will not exceed four (4) firms.

Technical (Non-Price), Price, and administrative sections of the Offerors proposals will be evaluated independently; therefore, the Offeror shall submit the proposal in two (2) Volumes (Volume I: Technical, Volume II: Administrative and Price. The contractor shall NOT include price information in Volume I, Technical. All two

(2) volumes must be labeled with the Offeror's organization, business address, and VA Solicitation Number.

i. Volume I, including all Non-Price factors (Technical Solution, Design Concept, and Draft Project Schedule & Narrative) shall not exceed a total of THIRTY (30) pages following the formatting requirements stated in general purpose requirements.

ii. Volume II Administrative and Price: shall not exceed a total of THIRTY (30) pages following the formatting requirements stated in general proposal requirements.

The Offeror shall submit Volumes I and II in electronic format as searchable PDF documents. The proposal, in its entirety, shall not exceed two emails (one for each volume) of 5MB each. Include page numbers and the company name in the header or footer of each page.

All Offerors shall submit information pertaining to their past Safety and Environmental record.

The information must contain a certification that the Offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, an Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If an Offeror’s EMR is above 1.0, Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc.

(NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI.

Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the Offeror lacks insurance history, Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that is has assigned Offeror a Unity Rating of 1.0.

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

Failure to provide Exhibit C containing the above information may result in a determination that an Offeror is not responsible and therefore ineligible for award.

Phase II Evaluation Factors

The Phase II proposal shall address the following evaluation factors, which are cited below. The following factors are in descending order of importance. All Phase II (Non-Price) technical evaluation factors, when combined, are approximately equal to price.

Factor 1: Technical: Design Concept (Volume I):

The Offeror shall submit a preliminary (concept) design schematic (site plan) to demonstrate their understanding of the project scope and their plan to accomplish the project (page limitation: two (2) pages for schematic layout suggestions). The design schematic shall be based on the information provided in the solicitation and clearly depict the orientation and proposed locations of all listed equipment and shall show required clear space distances

(service/maintenance/access clearances) Also include the locations required equipment, mechanical spaces and operator desk(s). In addition, the schematic shall include a conceptual layout of the laydown area to support the installation of the steam and condensate lines. The intent of the design concept is to show a clear understanding of the contract requirements, as well as to allow a creative latitude of the Offerors design team. Acceptable methods of demonstrating design concepts include digital design software, architectural sketches/drawings, and/or artistic renderings.