E_Willett Emergency Purchase Statement.pdf

EMERGENCY PURCHASE STATEMENT

Statement Page 1 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1

Zip: 61244State: ILCity: East MolineAddress: 1716 179th Street, PO Box 868

Vendor: Civil Constructors Inc

Zip: 62702State: ILCity: SpringfieldAddress: One Natural Resources Way

Division: Office of EngineeringAgency: Illinois Department of Natural Resources

Reference #: B-6226

Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Involving threat to public health or public safety

Reason for selection of this particular vendor:

Willett Hofmann & Associates, Inc., performed similar services three (3) years ago on the Hennepin Canal roughly 3-4 miles from the present location. The Firm was able to quickly identify a solution and implement through the Construction Company.

Description of supplies or services to be provided:

The Illinois Department of Natural Resources (IDNR) requires emergency services at the Hennepin Canal, located in Bureau County, near Tiskilwa, Illinois. The south levee has failed near a culvert that runs perpendicular through the bottom of the canal and both levees. The water pressure blew out a large hole in the levee draining several thousand gallons of water into a tributary of Bureau Creek. Currently, all water in the east branch of the Hennepin Canal is discharged through the south Canal levee just east of Tiskilwa. Immediate engineering and construction services are necessary to repair approximately 100 linear feet of the embankment to eliminate the threat to public safety, prevent further damage to the State asset, minimize further disruption to State park services, prevent the loss of the fisheries resource, and prevent damage to adjacent private property. See attached photo for additional information.

The Agency requires emergency services to install two (2) earthen coffer dams, one upstream of the break and one downstream of the break within the canal. Between the coffer dams, a 4-foot diameter culvert will be installed to divert the water around the breach in the levee. The culvert will need to be several hundred feet long. Once the flow is by-passed around the levee break, engineers can investigate the failure, obtain geotechnical borings and develop a long-term solution to best repair the levee break. Once the embankment has been re-established, the trail shall be restored atop the embankment. The construction contractor estimates the construction will be completed in approximately 6-8 weeks.

Engineering professional services will be provided by Willett Hofmann & Associates Inc., of Dixon, Freeport and Moline, Illinois, to oversee the construction efforts, provide technical support to IDNR engineers and the contractor and provide compaction tests of the earthen embankment material. Estimated costs for these professional services are $50,000.

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: Mar 6, 2019 Estimated End Date*: May 31, 2019

Amount of this expenditure is: 50,000.00 Actual or Estimated*: Estimated *

*Actual end date and cost will be reported later.

Statement Page 2 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1

Zip: 61244State: ILCity: East MolineAddress: 1716 179th Street, PO Box 868

Vendor: Civil Constructors Inc

Zip: 62702State: ILCity: SpringfieldAddress: One Natural Resources Way

Division: Office of EngineeringAgency: Illinois Department of Natural Resources

Reference #: B-6226

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signatures

I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Assistant Agency Procurement Officer

Printed Name: Clara M. Orrill Date: Mar 6, 2019

EMERGENCY PURCHASE EXTENSION

Extension Page 1 of 1 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1

Zip: 61244State: ILCity: East MolineAddress: 1716 179th Street, PO Box 868

Vendor: Civil Constructors Inc

Zip: 62702State: ILCity: SpringfieldAddress: One Natural Resources Way

Division: Office of EngineeringAgency: Illinois Department of Natural Resources

Reference #: B-6226

Extension Justification

Original Emergency Term Start Date: Original Emergency Term End Date:

Amount of original: Actual or Estimated*: Estimated *

Expected Extension Start Date: Expected Extension End Date*:

Amount of extension expenditure: Actual or Estimated*:

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given? No Yes NA

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination

*Actual end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title:

Printed Name: Date:

Approved CPO/SPO Signature: Date:

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page 1 of 1 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1

Zip: 61244State: ILCity: East MolineAddress: 1716 179th Street, PO Box 868

Vendor: Civil Constructors Inc

Zip: 62702State: ILCity: SpringfieldAddress: One Natural Resources Way

Division: Office of EngineeringAgency: Illinois Department of Natural Resources

Reference #: B-6226

Final Costs and Term

Final total cost of supplies and services: Final total term of contract:

I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

Agency Signature: Title:

Printed Name: Date:

Page of

State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1

EMERGENCY PURCHASE STATEMENT

Statement Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Actual end date and cost will be reported later.

Select the type of funding to be used:

Signatures I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE EXTENSION

Extension Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1 Extension Justification Actual or Estimated*:

Actual or Estimated*:

Select the type of funding to be used:

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given?

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination *Actual end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1 Final Costs and Term I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

11.0.0.20130303.1.892433.887364

The Agency requires emergency services to install two (2) earthen coffer dams, one upstream of the break and one downstream of the break within the canal. Between the coffer dams, a 4-foot diameter culvert will be installed to divert the water around the breach in the levee. The culvert will need to be several hundred feet long. Once the flow is by-passed around the levee break, engineers can investigate the failure, obtain geotechnical borings and develop a long-term solution to best repair the levee break. Once the embankment has been re-established, the trail shall be restored atop the embankment. The construction contractor estimates the construction will be completed in approximately 6-8 weeks.

Engineering professional services will be provided by Willett Hofmann & Associates Inc., of Dixon, Freeport and Moline, Illinois, to oversee the construction efforts, provide technical support to IDNR engineers and the contractor and provide compaction tests of the earthen embankment material. Estimated costs for these professional services are $50,000.