E-Mail_Security.pdf

REQUEST FOR INFORMATION

2025-RFI-0089

E-MAIL SECURITY

County of Sacramento

9660 Ecology Lane

Sacramento, CA 95827

RELEASE DATE: December 4, 2025

DEADLINE FOR QUESTIONS: December 15, 2025

RESPONSE DEADLINE: January 6, 2026, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/%7bproject.government.code%7d

County of Sacramento

REQUEST FOR INFORMATION

E-Mail Security

1. Summary & Background

2. General Rules

3. Scope of Work

4. Response Submissions

Request for Information #2025-RFI-0089 Title: E-Mail Security

1. Summary & Background

1.1. Summary

The County of Sacramento, Department of General Services at the request of the Department of Technology

(“DTech”) is issuing this Request for Information (“RFI”) to gather current market information for an Email

Security solution. DTech seeks to review comprehensive solutions that fit the requirements found in the document titled "2025-RFI-0089 Email Security Capabilities Matrix" located in the Vendor Submissions tab of this RFI.

THIS IS A REQUEST FOR INFORMATION (“RFI”) ONLY. This RFI is being issued solely for informational and planning purposes – it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This request for information does not commit the County of Sacramento to contract for any supply or service. Responders are advised that the County will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense. Response to this RFI is voluntary and is not a prerequisite for responding to a future solicitation, if any are issued. Proposals submitted in response to any subsequent RFP will be evaluated on their own merit, with no advantage or disadvantage resulting from this RFI.

1.2. Background

Sacramento County was incorporated in 1850 as one of the original 27 counties of the State of California. A five-member elected Board of Supervisors serves as the government body of the County, establishing policy and exercising legislative authority. The County Executive, appointed by the Board, serves as the Chief

Executive Officer of the County and is generally responsible for the County’s day-to-day operations.

Sacramento County has an estimated population of 1.6 million residents. The County is staffed by approximately 12,000 full-time employees and manages an annual budget of almost $8.9 billion dollars.

The County of Sacramento, Department of Technology is conducting research to learn about solutions that can improve efficiency in threat detection, remediation, reporting and security of our Microsoft

Exchange Online (M365) hosted mail system.

1.3. Purpose

This RFI is to obtain information to assist County Information Technology leadership in understanding current options and approaches to meeting and maintaining our current and future Email Security requirements.

Through this RFI, Sacramento County wishes to obtain information from Respondents that can assist the

County with objectives to include:

· Consider the degree to which commercially available Email Security solutions are likely to meet

Sacramento County requirements.

· Learn more about the pros and cons of various technology options;

· Inform the composing of a potential and effective future RFP;

Software and Systems Implementation vendors (“Respondents”) are strongly encouraged to respond to this RFI.

1.4. Timeline

Release Project Date: December 4, 2025

Question Submission Deadline: December 15, 2025, 3:00pm

Response Submission Deadline: January 6, 2026, 3:00pm

2. General Rules

THIS IS A REQUEST FOR INFORMATION ONLY. This RFI is being issued solely for informational and planning purposes – it does not constitute a solicitation for purchase or a promise to issue a solicitation for purchase in the future. There will not be an award from this RFI and it does not commit the County of Sacramento to contract for any supply or service.

Responders are advised that the County will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense.

Response to this RFI is voluntary and is not a prerequisite for responding to any future solicitation issued by the County. Proposals submitted in response to any subsequent solicitation will be evaluated on their own merit, with no advantage or disadvantage resulting from this RFI.

Important instructions for electronic submittalThe County is accepting electronic bid submissions.

Responders shall create a FREE account with OpenGov Procurement by signing up at Sign Up

(opengov.com). Once you have completed account registration, browse back to this page, click on

"Submit Response" and follow the instructions to submit the electronic bid.

Public disclosure of proposal documents

The County will treat all information submitted in a proposal as available for public inspection once negotiations with the selected party have been completed. If copies of proposals are included with

Board materials, the County will make proposals available for public inspection once staff has made a recommendation for award.

If a proposer believes protected data is included in its proposal, the proposer shall clearly identify the data and provide the legal basis in support of the asserted classification. Proposer must present such information separately as part of its proposal OR type in bold red letters the term "CONFIDENTIAL" on that specific part or page of the proposal which proposer believes to be confidential. Classification of data as trade secret data will be determined pursuant to applicable law, and, accordingly, merely labeling data as "trade secret" does not necessarily make the data protected under any applicable law.

In order for the County to assert the confidentiality of any such information in the event a California

Public Record Act request is received, the proposer must request, execute and submit a County-prepared written agreement to defend and indemnify the County for liability, costs and expenses incurred in asserting such confidentiality as part of the proposal. A copy of that written agreement is in the Attachments section.

The final determination of whether the County will assert a proposer's claim of confidentiality shall be at the sole discretion of the County. Any information determined to be non-confidential shall be considered public record. If the County determines that your information does not meet the criteria for confidentiality, you will be notified of the County's intent to release the public record pursuant to any

California Public Records Act request.

https://procurement.opengov.com/signup https://procurement.opengov.com/signup

The proposer agrees, as a condition of submitting its proposal, that the County will not, as between the parties, be liable or accountable for any loss or damage, which may result from a breach of confidentiality related to the proposal. The proposer agrees to indemnity and hold the County, its officials, agents, and employees harmless from all claims arising out of, resulting from, or in any manner attributable to any violation of any provision of the California Public Records Act, including legal fees and disbursements paid or incurred to enforce this provision.

3. Scope of Work

The County of Sacramento is soliciting information for

3.1. Scope of Requested Information

The scope of requested information is detailed in the Response Submission section tab of this RFI.

3.2. Response Instructions

In the Response Submissions (section 4) of this RFI is a document titled "2025-RFI-0089 Email Security

Capabilities Matrix" (question 4.2) that outlines key information that the County is interested in learning about, the document has just a few questions for should be responded to using the following response key:

Response Codes: Y=Yes (Out of the Box), P=Partial, C=Config, U=Customization, F=Future, N=No.

Additional supporting documentation may be uploaded in the Response Submission section of this RFI by utilizing the Additional Supporting Documentation (question 4.3.)

Response Submission (question 4.1) addresses possible solution demonstrations.

Proprietary Information Agreement (question 4.4) should be completed if you wish to claim information in your response as proprietary.

Documents must be downloaded from Opengov.com, attempting to download documents from the downloaded RFI document will result in a broken link error.

All questions for the County and responses to all submittals requested in this RFI must be uploaded through Opengov, no physical media will be accepted.

4. Response Submissions

4.1. Please indicate if you would be willing to provide a solution demonstration for Sacramento County*

☐ Yes

☐ No

*Response required

4.2. Please respond to this RFI by completing this document*

Please download the below documents, complete, and upload.

• 2025-RFI-0089_Email_Securit...

*Response required

4.3. Additional Supporting Documentation can be uploaded here:

4.4. Proprietary Information Agreement claim, please complete if applicable Please download the below documents, complete, and upload along with documentation providing guidance on what information is claimed as proprietary.

• RFI_ATT_Proprietary_Agreeme...

https://government-project.s3.us-west-2.amazonaws.com/216853/98d23ca5-19b9-4cfa-be66-0a0a67b08791_2025-RFI-0089_Email_Security_Capabilities_Matrix.xlsx https://government-project.s3.us-west-2.amazonaws.com/216853/89e44d17-76c1-4ec3-ac1b-21dcd86cc8ab_RFI_ATT_Proprietary_Agreement_%282%29.pdf