E-4-27_SPECS.pdf

City of Cheyenne / Bid E-4-27

BID E-4-27 / SPECFICIATIONS

Bidders shall select Y to indicate YES to meeting the Line Item Specification/Scope of Work, or N to indicate

NO to meeting the Line Item Specification/Scope of Work. Bidders shall submit any Bid Exceptions or

Substitution Requests in accordance with the instructions of this bid.

If a Bidder does not indicate Y or N on a Line Item, the City will assume that you do not meet the Line Item

Specification/Scope of Work Description. If you do not clearly mark Y or N, or mark both Y & N the City will assume that you do not meet the Specification. If you leave a selection unmarked or blank, the City will assume that you do not meet the Specification. BIDDERS ARE INSTRUCTED TO RETURN THE MARKED

LINE ITEMS SPECIFICATIONS WITH THEIR BID SUBMISSION FOR REVIEW BY THE CITY.

PRE-BID MEETING – EXCEPTIONS AND SUBSTITUTIONS

Bidders are strongly encouraged to come prepared to the Pre-Bid Meeting to discuss any anticipated exceptions, deviations, or substitution requests to the specifications.

Bidders shall submit all other questions, requests for clarification, and proposed exceptions or substitutions (not discussed at the Pre-Bid Meeting) to the City prior to the stated Question Submission Deadline via the OpenGov eProcurement Question and Answer Tool.

Any exception, deviation, or substitution not submitted to the City prior to the Questions Submission Deadline shall not be considered and must instead be fully disclosed and documented on the Bid Exceptions / Deviations

/ Substitutions Worksheet.

Any response marked “Y” that is qualified, altered, or conditioned in any way (including handwritten notes, edits, or attachments) shall be deemed non-responsive to that Line Item.

MINIMUM SPECIFICATIONS FOR

ONE NEW 2026-2027

15,000 GVWR, GASOLINE POWERED, 4-WHEEL DRIVE

REGULAR CAB AND CHASSIS TRUCK WITH A 14-FOOT BED.

Y N 1. Any equipment ordinarily listed as standard equipment will not be removed from new unit unless being replaced by other equipment to meet the specifications.

GENERAL DESCRIPTION:

Y N 1. Manufacturer’s current in-production 15,000-pound GVWR, gasoline-powered, with dual rear tires, 4-wheel drive, regular cab and chassis truck with 14-foot stake bed, 40-inch steel frame sides and 4-foot X 7 ½ -foot Waltco (Approved Equal: Maxon, Palfinger, Tommy

Gate, and Thieman) lift gate.

MINIMUM SPECIFICATIONS:

Y N 1. Cab – Regular cab three (3) passenger.

Y N 2. GVWR – 15,000 pound.

Y N 3. Cab to Axle must be 108-inches and wheelbase to be 193-inches. The minimum bed length must be 14-foot. Cab to axle to match 14-foot bed requirements.

Y N 4. Front suspension – tapered leaf springs or twin coil mono-beam.

Y N 5. Rear suspension – multi leaf springs tapered leaf.

Y N 6. Engine – 6.0-Liter, V8 Gasoline, 315-HP, Y N 7. Engine block heater.

Y N 8. Dual battery, 700 cold cranking amps each, Y N 9. Alternator to be highest amp available

Y N 10. Back-up alarm electrical 107 decibel mounted at rear of vehicle.

Y N 11. Back up camera and back up sensors. If the liftgate prevents installation of back up sensors, a back up camera ONLY will be accepted.

Y N 12. Transmission – Automatic with overdrive and an auxiliary transmission cooler.

Y N 13. Brakes – 4-wheel Anti-Lock (Power 4-wheel disc brakes)

Y N 14. Rear axle ratio – 4:88. Limited slip.

Y N 15. Wheels – Seven (7) each standard steel wheels which includes one (1) mounted spare.

Spare tire mounted in carrier between toolbox and rear dual tires on driver’s side.

Y N 16. Tires – seven (7) each LT245/75R19E or tires that are correct size and load carrying capacity for this truck.

Y N 17. Jack and Lug wrench, mounted behind passenger seat and secured

Y N 18. Black mud flaps installed on chassis for and aft of rear wheels with anti-sail brackets on mud flaps in front of tires. Mud flaps to not have any company logos.

Y N 19. Keys – Two (2) sets required.

Y N 20. Fuel tank – approximately 40 (US) gallon fuel tank.

Y N 21. Fuel tank must be located in chassis so that it clears lift gate mechanisms.

EXTERIOR TRIM & FEATURES:

Y N 1. Power Mirrors – Manual black folding and telescoping (trailer-tow mirrors)

Y N 2. Factory installed running boards

Y N 3. Wire Harness – All lights to be DOT specifications.

Y N 4. Exterior Paint – White

Y N 5. Front License Plate Bracket

Y N 6. Federal Signal Permanent mount M1525 HighLighter Elite (HL15PC-AW) or approved equal Amber warning light on bulkhead, wired to upfitter switches.

a. Feniex Fusion®-A Mini 18" will NOT be accepted, in order to maintain fleet consistency for existing light bars.

INTERIOR TRIM & FEATURES:

Y N 1. Black vinyl floor covering.

Y N 2. Gauges – Trip Odometer, Oil Pressure, Voltmeter or warning light, Coolant Temperature, and Speedometer

Y N 3. Electric windows.

Y N 4. Power Door Locks

Y N 5. Headliner – Cloth and interior to be gray in color

Y N 6. Lighting – Dome

Y N 7. Two (2) LED Work Lights shall be installed on the top of the bulkhead, directed in the bed area to light the work area, wired to upfitter switches.

Y N 8. Power Outlets – Dual covered

Y N 9. Radio – AM/FM stereo

Y N 10. Bluetooth

Y N 11. 2-Way Radio – Dealer to furnish and install VHF 2-way radio and antenna that is narrow band capable, Motorola XPR 5350 Digital or approved equal with one (1) channel programmed. The radio is to be powered only when ignition is in run position. Please contact Austin Reiner at (307)638-6440 or 220 North College Dr., Cheyenne, WY for radio programming information.

Y N 12. Seat – to be 40/20/40 split bench 3-passenger with saddle blanket seat cover installed.

Y N 13. Tilt steering

Y N 14. Cruise control

Y N 15. Factory installed Air Conditioning with condenser mounted in front of radiator.

Y N 16. 10-pound fire extinguisher mounted behind driver’s seat.

Y N 17. Set of three (3) warning triangles

Y N 18. First aid kit.

STAKE BED:

Y N 1. 14-foot stake bed with 40-inch side panels which slide into stake pockets

Y N 2. Painted black.

Y N 3. 4-foot X 7 ½-foot Waltco Lift Gate 2000 pound capacity, model 1093 to include 9-inch taper to be painted black. Lift gates provided by Maxon, Palfinger,Tommy Gate, and

Thieman, meeting the minimum requirements will be accepted. Aluminum platforms will

NOT be accepted. The City will fabricate and install the needed cart stops after receipt of the unit.

Y N 4. Two switches for operation must be weather proof and guarded. This needs to be mounted on locking side of lift gate. A one-man operation from the ground and from inside of bed.

Y N 5. Super duty motor for increased motor run time and less wear and tear in high cycle applications.

Y N 6. Tool boxes:

Y N 1. Two (2) tool boxes, painted black, with lockable latches and keyed alike.

Y N 2. One (1) to measure 18-inches X 18-inches X 48-inches, mounted on passenger side.

Y N 3. One (1) to measure 18-inches X 18-inches X 24-inches mounted on driver side.

Y N 4. Mounting to be behind cab under bed.

Y N 7. A safety chain on lift to hook to rear stake side panel in up position.

Y N 8. Flooring for stake bed to be 1/8 steel tread plate.

MISCELLANEOUS:

Y N 1. All electrical wiring or harnesses and hydraulic hoses, on complete vehicle, must be clamped and secured properly. Where wiring is run through holes or over sharp edges, the holes must have grommets installed and the sharp edges must be protected from getting cut or chafed. The use of plumbers’ tape or just wire ties will not be excepted on the complete vehicle. Appropriate clamps can be ordered from Fastenal Company.

Y N 2. All terminal ends, on complete vehicle, must be of correct size to fit studs or posts that wires are being connected to.

Y N 3. Complete under coating of cab, flat bed, and bottoms of tool boxes. This is to be done even if the flat bed has a coating from the factory.

Y N 4. Remove Fleetmind system and cameras from truck 5939 and install in new truck.

MANUALS:

Y N 1. All to be book form, for the make/model/year of vehicle, and delivered with vehicle. If these books to not come in book form, please the form they will be delivered in.

Y N 2. Vehicle Service manual FORM:____________________

Y N 3. Engine Maintenance manual FORM:____________________

Y N 4. Body Maintenance manual FORM:____________________

Y N 5. Operation manual for vehicle and lift gate FORM:____________________

Y N 6. Electrical and Wiring manual. FORM:____________________

WARRANTY:

Y N 1. Bidders shall attach a copy of the manufacturer’s warranties for the cab and chassis, stake bed, and lift gate being bid. The warranties will need to be stated in terms of length of time, mileage, and/or hours as appropriate. Conditions and exceptions shall be clearly stated, along with the location(s) where warranty services may be obtained.

OTHER:

Y N 1. A list and line sheet/order sheet of standard equipment must be attached with this bid for the vehicle you are bidding.

Y N 2. Titles must be made out to City of Cheyenne and delivered to the City of Cheyenne Fleet

Maintenance, 2731 Old Happy Jack Road, Cheyenne, WY.

TRADE IN

Trade-In: 2017 Ford F-450 Pickup – White, With Container Body

Vin #: 1FDUF4GY9HEB66272

Miles: 136,278

City Block: #5939

Unit is in Service

BID EXCEPTIONS / DEVIATIONS / SUBSTITUTIONS WORKSHEET

The City will not consider any exception that materially alters the intent of the specification and reserves the right to reject such bids as non-responsive. Bidders must use this form to identify all exceptions, deviations, or substitution requests to the specifications, scope of work, or contract terms.

1. Each exception must be listed on a separate line.

2. Clearly reference the applicable Section, Page, and Line Item number.

3. Provide a complete and detailed description of the exception or substitution.

4. Attach supporting documentation if necessary.

Failure to list an exception on this form will be deemed confirmation that the Bidder fully complies with the requirement.

Exceptions, deviations, substitutions, or clarifications noted anywhere else in the bid (including marked specification sheets, notes, or attachments) will not be considered.

Bid E-4-27 / Specifications / Page 9 of 9

Spec

Section /

Page

Line

Item #

Line Item

Reference

Type (Exception /

Deviation /

Substitution)

Description of

Exception /

Deviation

Proposed

Alternative (if applicable)

Impact (Cost /

Performance / Warranty /

Schedule)