DWMR_JOCs_213_214_215_(Addendum_#1_Revision).pdf

NOTICE TO CONTRACTORS

65137

DWMR JOCS 213 214 215

County of Sacramento

9660 Ecology Lane

Sacramento, CA 95827

RELEASE DATE: June 2, 2022

DEADLINE FOR QUESTIONS: July 11, 2022

RESPONSE DEADLINE: July 21, 2022, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/%7bproject.government.code%7d

County of Sacramento

NOTICE TO CONTRACTORS

DWMR JOCs 213 214 215

I. Introduction II. Notice to Contractors

III. Vendor Submissions

Attachments:

A - DWMR JOCs 213 214 215 Contract Document (6.24.22)

B - CTC - County of Sacramento Waste Management & Recycling - Distribution

C - Specs - County of Sacramento Waste Management & Recycling - Distribution

D - Using the Construction Task Catalog CTC

E - Using the Construction Task Catalog Summary

F - JOC Pre Bid FAQs

Notice to Contractors #65137 Title: DWMR JOCs 213 214 215

1. INTRODUCTION

1.1. Summary

The Project includes, without limitation, furnishing all necessary labor, materials, equipment and other incidental and appurtenant Work necessary to satisfactorily complete the Project, as more specifically described in specifications. This Work will be performed in strict conformance with the specifications, permits from regulatory agencies with jurisdiction, and applicable regulations. The quantity of Work to be performed and materials to be furnished are approximations only, being given as a basis for the comparison of Bids. Actual quantities of Work to be performed may vary at the discretion of the County.

1.2. Contact Information

Jonathan Martinez

Sr. CSO

Email: jhmartinez@saccounty.gov

Phone: (916) 876-6367

Department:

DGS: CAPSD - Construction

Department Head:

Jeff Gasaway

Department Director

1.3. Timeline

Release Project Date June 2, 2022

Pre-Bid Meeting (Mandatory) July 5, 2022, 1:30pm

This is a remote meeting, refer to the URL below to attend the conference:

https://us06web.zoom.us/j/83406341080

Question Submission Deadline July 11, 2022, 5:00pm

Bid Submission Deadline July 21, 2022, 2:00pm mailto:jhmartinez@saccounty.gov tel:(916)876-6367

2. NOTICE TO CONTRACTORS

2.1. ADVERTISEMENT SUMMARY

Notice is hereby given that the Board of Supervisors of the County of Sacramento will receive sealed bids for the following project:

Bid Date: Thursday, July 21, 2022

Submit Bids To: COUNTY OF SACRAMENTO. SUBMIT ELECTRONIC RESPONSES VIA THE SACRAMENTO

COUNTY ELECTRONIC BIDDING PORTAL (SACCOUNTYEBIDS). BIDDERS MUST ELECTRONICALLY SUBMIT

THEIR BID ONLINE NO LATER THAN 2:00 PM ON THE DAY OF THE BID. BID OPENING(S) WILL BE ONLINE

AT 2:00 PM AT THE FOLLOWING LINK: SACCOUNTYEBIDS. The County will issue a bid summary no later than 3:00pm following the unsealing of bids.

Responses delivered by hand, fax, telephone, e-mail, or any postal carrier will not be accepted. If bidder uploads a file to SacCountyEbids, it is the bidder's responsibility to ensure the file is not corrupt or damaged. If County is unable to open an attachment because it is damaged, corrupt, infected, etc., it may disqualify bidder’s submission. See this training guide for assistance in entering your online response.

FOR: DWMR JOCs 213 214 215

CONTRACT NUMBER: 65137

ESTIMATED CONSTRUCTION COST: $0 (minimum) to $1,500,000 (maximum) each.

ESTIMATED ADJUSTMENT FACTORS:

• Normal Working Hours: 1.2250

• Other than Normal Working Hours: 1.2650

CONTRACTOR LICENSE REQUIRED: A & B

PRE-BID QUESTIONS DUE VIA Q&A: Date: Monday, July 11, 2022 No later than: 5:00 pm

2.2. PROJECT DESCRIPTION

The work to be performed under this contract includes the furnishing of all labor, materials, and equipment for a Job Order Contract.

A Job Order Contract (hereinafter called JOC) is a competitively bid, firm fixed priced indefinite quantity contract. The contract documents include a Construction Task Catalog® containing a collection of detailed repair and construction tasks and specifications that have established Unit Prices. All Unit Prices are based on local labor, materials and equipment prices and are for the direct cost of construction.

Ordering is accomplished by means of issuance of a Task Order pursuant to the Contract.

The County uses the Job Order Contracting (JOC) System from The Gordian Group (Gordian) for their

JOC Program. The Gordian JOC Solutions includes Gordian’s proprietary JOC Software and JOC

Applications, construction cost data, and Construction Task Catalog® which shall be used by the https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/saccounty http://help.procurenow.com/en/articles/5815468-opengov-procurement-vendor-training

Contractor solely for the purpose of fulfilling its obligations under this Contract, including the preparation and submission of Job Order Proposals, Price Proposals, subcontractor lists, and other requirements specified by the County. The Contractor shall be required to execute Gordian’s JOC

System License and Fee Agreement, and pay a 1% JOC System License Fee to obtain access to the

Gordian JOC Solution™. The JOC System License Fee applies to all Job Orders issued to the Contractor under the terms of this Contract. The Contractor shall include the JOC System License Fee in the

Adjustment Factors.

The Contractor, under the JOC, furnishes all management, labor, materials, equipment, and required plan check and permits from local jurisdictions needed to perform the work.

2.3. CONTRACT INFORMATION

On or before July 5, 2022; Contract Documents will be available at: SacCountyEbids

The Standard Construction Specifications, which are incorporated by reference in the Contract

Documents, may be downloaded at: www.saccountyspecs.saccounty.gov.

The contracts awarded will be on the basis which results in the lowest total overall cost to the County for the contracts.

It is intended that 3 contract(s) will be awarded – one to each of the 3 lowest responsive bids.

Each bidder may submit one and only one bid for this solicitation. If a bidder submits more than one bid for this solicitation; then that bidder will be disqualified and those bids will be returned to the bidder unopened.

The Contractor shall have the opportunity to perform Task Orders during the term of the contract as described in Procedures for Ordering Work, JOC General Conditions, 4-5.02 (e.g. ordering work by considering rotation, past and current performance of Task Orders, responsiveness, and/or proposal price vs. independent estimate). The Maximum Contract Amount for each JOC will be $1,500,000 each.

The Contractor is not guaranteed to receive this volume of Task Orders - this is an anticipated amount.

The term of the JOC will be for 365 calendar days or expenditure of the Maximum Contract Amount of the Contract, whichever occurs first.

All Task Orders issued during the term of this contract shall be valid and in effect notwithstanding that the Detailed Scope of Work may be performed, payments may be made, and the guarantee period may continue, after such period has expired. All terms and conditions of the contract apply to each Task

Order.

2.4. JOC Department of Waste Management & Recycling

Each bidder must submit two price Adjustment Factors to be considered responsive. These same

Adjustment Factors must apply to all Unit Prices of Pre-priced Tasks listed in the Construction Task

Catalog® of the contract documents. The first Adjustment Factor will be applied to that work anticipated to be accomplished during Normal Working Hours. The second Adjustment Factor will be applied to that work anticipated to be accomplished during Other Than Normal Working Hours.

http://www.saccountyspecs.saccounty.gov/

The Construction Task Catalog® is priced at a net value of 1.0000. The bid shall be an increase to (e.g., 1.2345) to the Unit Prices listed in the Construction Task Catalog®. Bidders who submit separate

Adjustment Factors for separate Unit Prices will be considered non-responsive and their bid will be rejected.

For bid evaluation purposes only, it is estimated that the work to be accomplished during Normal

Working Hours will = 70%, and Other Than Normal Working Hours will = 30%. However, actual work may deviate substantially. These work distributions shall be used to determine the Award Criteria Figure only.

2.5. MANDATORY PRE-BID MEETING

A mandatory pre-bid meeting will be held on Tuesday, July 5, 2022, at 1:30 pm, https://us06web.zoom.us/j/83406341080.

A MANDATORY pre-bid meeting is required for the purpose of reviewing the JOC Program. To be eligible to have a bid accepted on these JOCs, a representative of the prime contractor who is going to bid must attest that the Bidder reviewed the information of the pre-bid conference either by attending the online pre-bid conference or reviewing a recording of the online pre-bid conference.

2.6. BID GUARANTEES

Each bid must be submitted on the bid forms provided in the Contract Documents; however, if none are provided, the surety may issue on its own paper. Each bid must also be accompanied by security in the form of a bid bond issued by a corporate surety, a certified check or cashier's check payable to the

Treasurer of Sacramento County, or cash for an amount not less than $25,000.

2.7. BONDS

The successful bidder shall be required to execute a material and labor Payment Bond and Performance

Bond, issued by a corporate surety, acceptable to the County of Sacramento, each for not less than one hundred percent (100%) of the contract price.

Pursuant to Public Contract Code, section 22300, the Contractor may, at its own expense, substitute securities for any money being withheld by the County to ensure performance under this contract. The

Contractor must notify the County of its intent to pursue this option prior to the issuance/execution of a contract.

2.8. LICENSE REQUIREMENTS

Award of this contract requires a valid California contractor's license with the classification identified above.

Public Contract Code, section 4104(a)(1), requires that any person making a bid must submit the name, location of the place of business, and the subcontractor’s license number on the bid form.

No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code, section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code, section 1725.5.

2.9. LABOR COMPLIANCE PROGRAM

The County of Sacramento received final approval from the Director of California Department of

Industrial Relations as a Labor Compliance Program effective March 15, 1994. All questions regarding this Labor Compliance Program and prevailing wage requirements should be directed to the Labor

Compliance Section at: 916-875-2711. In accordance with Section 1771.5 of the California Labor Code, the payment of the general prevailing rate of per diem wages or the general prevailing rate of per diem wages for holiday and overtime is not required for any public works project of $25,000 or less when the project is for construction work, or for any public works project of $15,000 or less when the project is for alteration, demolition, repair, or maintenance work.

This is a construction, alteration, demolition, repair, and/or maintenance project in accordance with

Labor Code section 1771.5.

Pursuant to California Labor Code, section 1720 and following, and section 1770 and following, the successful bidder shall pay not less than the prevailing rate of per diem wages as determined by the

Director of the California Department of Industrial Relations. Copies of the prevailing wage determinations are on file at the office of the County of Sacramento Labor Compliance Program, 9700

Goethe Road, Suite D, Sacramento, CA 95827, and are also available at http://www.dir.ca.gov/DLSR/PWD.

2.10. QUESTIONS

Direct pre-bid questions to the Project Manager, Jonathan Martinez, via the Q&A tab in the portal. ALL

PRE-BID QUESTIONS MUST BE SUBMITTED IN WRITING VIA THE Q&A PORTAL NO LATER THAN Monday, July 11, 2022 BY 5:00 pm. Questions received after that time will not be answered. Responses will be by addenda to the bid documents.

The Board reserves the right to reject any or all bids, to waive any informality in any bid, and to determine which bid, in their judgment, is the lowest responsive bid of a responsible Bidder.

Pursuant to the California Public Contract Code 20128.5, Board of Supervisors may award individual annual contracts.

https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm

3. VENDOR SUBMISSIONS

3.1. What form of Bid Guaranty will Contractor be submitting?*

Bid security must be a bidder bond, a certified check or cashier’s check payable to the Treasurer of the

County of Sacramento, or cash. Bids secured by personal checks or personal guarantees will be rejected.

☐ Scanned copy of Fully Executed Bid Bond

☐ E-bid Bond (Use Surety 2000)

☐ Cashier's or Certified Check

☐ Cash

*Response required

3.2. Bid Guarantee

Upload a scanned copy of your fully executed bid bond here if Contractor is submitting a scanned bid bond.

3. E-Bid Bond

Please enter your Bid Bond information from Surety2000 below If Contractor is submitting an E-Bid

Bond

3.3. Non-collusion Declaration*

The undersigned declares:

I am an authorized representative with binding authority for my company, the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on the date this bid is submitted.

☐ Please confirm

*Response required

3.4. Iran Contracting Act Disclosure Form *

(California Public Contract Code, sections 2202-2208)

When responding to a bid or proposal or executing a contract or renewal for a County of Sacramento contract for goods or services of $1,000,000 or more, a vendor must either:

A. certify it is not on the current list of persons engaged in investment activities in Iran created by the California Department of General Services (“DGS”) pursuant to Public Contract Code section

2203(b) and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person, for 45 days or more, if that other person will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS; or

B. demonstrate it has been exempted from the certification requirement for that solicitation or contract pursuant to Public Contract Code section 2203(c) or (d).

To comply with this requirement, please select one of the options below. Please note: California law establishes penalties for providing false certifications, including civil penalties equal to the greater of

$250,000 or twice the amount of the contract for which the false certification was made; contract termination; and three-year ineligibility to bid on contracts. (Public Contract Code section 2205.)

OPTION #1 - CERTIFICATION

I certify I am duly authorized to execute this certification on behalf of the vendor/financial institution, and the vendor/financial institution is not on the current list of persons engaged in investment activities in Iran created by DGS and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person/vendor, for 45 days or more, if that other person/vendor will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS.

OPTION #2 – EXEMPTION

Pursuant to Public Contract Code sections 2203(c) and (d), a public entity may permit a vendor/financial institution engaged in investment activities in Iran, on a case-by-case basis, to be eligible for, or to bid on, submit a proposal for, or enters into or renews, a contract for goods and services. If you have obtained an exemption from the certification requirement under the Iran Contracting Act, please select

"EXEMPTION" below, and attach documentation demonstrating the exemption approval with your electronic submission.

☐ Certification

☐ Exemption

*Response required

3.5. Type of Business*

☐ C Corporation

☐ S Corporation

☐ Limited Liability C Corporation

☐ Partnership

☐ Limited Liability Partnership

☐ Sole Proprietor/Individual

☐ Other

*Response required

3.6. Type your Legal Company Name Here*

State your Company's Name Here. This will be verified against the California Secretary of State's

Website.

*Response required

3.7. Contractors State License Board (CSLB) Number*

Please enter your License Number here. This will be verified against the state database

*Response required

3.8. Contractors State License Board (CSLB) Expiration Date & Classifications*

Expiration Date:

Classification(s):

*Response required

3.9. California Department of Industrial Relations Registration*

Please enter your Public Works Contractor Registration Number. This will be verified against the state database.

*Response required

3.10. Mandatory Pre-Bid Conference Attestation*

To be eligible to have a bid accepted on this JOC, you must submit the following attestation:

"I, or an authorized representative from my company, attended the online mandatory pre-bid conference, or watched the recorded video of the mandatory pre-bid conference for this JOC."

☐ Please confirm

*Response required

3.11. Please provide the full contact name, title, and e-mail of the signatory for your firm. If awarded, please provide contact information (i.e. Full Name, E-mail address, phone number) for the Contract Manager for your firm in order to distribute Contract Documents, including other recipients requiring a copy.**

*Response required

3.12. I hereby certify under penalty of perjury that the above statements are true.*

☐ Please confirm

*Response required

3.13. Adjustment Factors

The Bidder shall enter the Adjustment Factors to four digits past the decimal point. Failure to enter all

Adjustment factors will result in the Bid being deemed non-responsive.

3.13.1. Adjustment Factor Item 1*

Enter your bid for Normal Working Hours Adjustment Factor

*Response required

3.13.2. Adjustment Factor Item 1, Extended*

Multiply Item 1 Adjustment Factor Bid by 0.70, then enter result here to four digits past the decimal point.

*Response required

3.13.3. Adjustment Factor Item 2*

Enter your bid for Other Than Normal Working Hours Adjustment Factor (Note: Other Than Normal

Working Hours cannot be lower than the Normal Working Hours Adjustment Factor)

*Response required

3.13.4. Adjustment Factor Item 2, Extended*

Multiply Item 2 Adjustment Factor Bid by 0.30, then enter result here to four digits past the decimal point.

3.13.5. Sum of Extended Totals, Lines 1 & 2*

Add Extended Total Line 1 plus Extended Total 2. Then, enter result here to four digits past the decimal point. This Sum is the Award Criteria Figure.

*Response required

3.13.6. Adjustment Factor Info*

Respondents should confirm understanding of the following:

1. Adjustment Factors and extended totals should be rounded to four (4) decimal places. Use conventional rounding methodology (i.e., if the number in the 5th decimal place is 0-4, the number in the 4th decimal remains unchanged; if the number in the 5th decimal place is 5-9, the number in the 4th decimal is rounded upward).

2. The Other Than Normal Working Hours Adjustment Factor must be greater than or equal to the

Normal Working Hours Adjustment Factor.

3. The Owner reserves the right to correct arithmetic errors in the event of a discrepancy, the

Adjustment Factors listed in the column titled “Adjustment Factor Bid” shall take precedence and be used to calculate the extended totals.

4. The weighted percentages (x multiplier) presented above are only for calculating the Award Criteria

Figure. There is no guarantee that the work ordered will be consistent with the weighted percentages.

The Award Criteria Figure is only used to compare bids. It is not used to prepare Price Proposals. When preparing Price Proposals, the Bidder shall use one or more of the Adjustment Factors written above.

Note: Please carefully review the Construction Task Catalog®, Instructions and Technical

Specifications.

The Adjustment Factors include, but are not limited to the following: Business costs such as overhead costs, insurance and bonding, profit, cost of financing the work, taxes, Subcontractor’s overhead and profit, cost of financing the Work, business risks such as the risk of a lower than expected volume of work, smaller than anticipated Job Orders, inflation or material cost fluctuations; and project related costs such as field offices, equipment and supplies, project management and project supervision, services required to complete project filings and obtain permits, preparation and modification of sketches, drawings, submittals, as-built drawings, and other project records, all taxes for which a waiver is not available, containment of construction of dust and debris, and daily cleanup.

☐ Please confirm

*Response required

3.13.7. Adjustment Factor Agreement*

Please confirm understanding of the following:

CONTRACT SUM:

1. This Contract is an indefinite-quantity contract for construction work and services. There is no

Minimum Contract Value of Job Orders. The initial Maximum Contract Value is $1,500,000.

2. The Contractor shall perform all Prepriced Tasks for the Unit Prices set forth in the Construction Task

Catalog® multiplied by one of the following Adjustment Factors:

☐ Please confirm