DTS RFI 12292025.pdf

REQUEST FOR INFORMATION: HT0011 - 26-RFI-0235

Defense Health Agency

Defense Travel System (DTS) and Centrally Billed Account (CBA) Reconciliation Support

The Defense Health Agency Contracting Activity (DHACA), Professional services Contracting, Falls Church, VA is conducting market research and identifying potential Contractors that may possess the expertise, capabilities, and experience to meet the requirements of the Defense Health Agency (DHA) need.

The Government has a requirement for a non-personal services contract to provide the Defense Health Agency (DHA) Financial Operations Division (FOD) with Defense Travel System (DTS) and Centrally Billed Account (CBA) support for the reconciliation of monthly invoices. The purpose of the FOD is to perform operational functions to ensure that the DHA/DTS/CBA Reconciliation Module monthly invoices are paid according to the Prompt Payment Act (PPA). FOD responsibilities include the overall supervision of the DHA/DTS/CBA processing for all military and civilian travel transactions and mission related charges. FOD is accountable for all submissions and responses pertaining to budget execution, corrective actions, and the review and/or influence of the procedures that address known deficiencies or support process improvements where a financial impact may exist.

The Acquisition Plan for this effort has NOT been finalized, and this is NOT a request for proposal. In accordance with Federal Acquisition Regulation (FAR) 15.201, response to this notice are NOT offers and cannot be accepted by the Government to form a binding contract.

Contractors responding to this request are advised that participation does NOT ensure opportunities for future solicitations or contract awards. The Government will NOT reimburse any Contractor or individual for any expenses associated with preparation or participation in the request for information.

The anticipated period of performance (PoP) is for (1) 12-month base period, and four (4)

12-month option periods. The requirements described in the attached DRAFT Performance Work Statement (PWS) describe the task and capabilities required to provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervisor and other items and non-personal services necessary to perform the requirement as defined this DRAFT PWS except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this DRAFT PWS.

The North American Industrial Classification (NAICS) code for this acquisition is

518210.

All responsible potential offerors to the Government, whether the firm is a current holder, potential holder, or previous holder of a Government prime – contract or sub-contract are encouraged to review the DRAFT PWS in its entirety to ensure a clear understanding.

Interested Sources in this requirement must COMPLETELY address ALL The following questions in their entirety.

Questions and Answers: All questions will be submitted via e-mail – subject HT0011-26-RFI- 0325. (Questions must be submitted NLT 12PM EST Standard Time 7 January 2026) to:

Contract Analyst, Robert.A.Edwards147.ctr@health.mil

Contracting Officer, saera.khan.civ@health.mil .

Late or follow – up/ additional questions will not be accepted or acknowledged.

Answers to submitted questions will be posted (within 7 calendar days from the date questions are due) on the SAM announcement.

Reponses are due via e-mail 21 January 2026 to:

Contract Analyst, Robert.A.Edwards147.ctr@health.mil Contracting Officer, saera.khan.civ@health.mil .

Late or follow-up/additional responses will not be accepted or acknowledged.

The response to this request for information is limited to no more than ten (10) pages (8.5 x 11 inches, one (1)-inch margins), single-spaced, twelve (12)-point-sized font, in a Microsoft (MS) Word document or Adobe Portable Document Format (PDF).

The Government is seeking Companies/Vendors who have or can provide like services involving the Defense Travel System (DTS) and Centrally Billed Account (CBA) Reconciliation Support with the requirements listed in section 5 of the Draft PWS attached.

Requirements: See Draft PWS attached.

Responses: Interested parties are requested to respond to this RFI with a Capability Statement.

Capability Statements should be tailored to the particulars of this effort, with appropriate documentation supporting claims Capability Statements should be submitted in Microsoft Word for Office compatible format and are due no later than 12:00PM EST, 21 January 2026.

Responses shall be limited to ten (10) pages and submitted via e-mail to Contract Analyst, Robert.A.Edwards147.ctr@health.mil and Contracting Officer, saera.khan.civ@health.mil .

Please use the following title in your email subject line 26-RFI-0235 Defense Travel System (DTS) and Centrally Billed Account (CBA) Reconciliation Support. Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. To aid the Government, please segregate proprietary information. Please be advised that all submissions become Government property and will not be returned.

Section 1 of the Capability Statement shall provide administrative information, and shall include the following as a minimum:

Name, mailing address, phone number, and e-mail of designated point of contact.

Recommended contracting strategy.

In order for the Government to assess the market capability of your company or organization as to the administration of one or more aspects of the services described in the Draft PWS, please provide the following company information:

a. Company Name;

b. DUNS;

c. CAGE;

d. Applicable NAICS Codes;

e. Business size status and date of last certification;

f. Applicable SINs [to include description of SIN product/service classification/description];

g. All Applicable Contract Numbers [i.e. OMNIBUS IV, GWACs, GSA OASIS, GSA

Professional Services, etc.] (This information is for market research only and does not preclude your company from responding to this notice.)

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY to identify sources that can provide Defense Travel System (DTS) and Centrally Billed Account (CBA) Reconciliation Support. The information provided in the RFI is subject to change and is not binding on the Government. The DHA has not made a commitment to procure any of the items discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.